How to make a backup from email. How to backup Gmail and restore Google mail from a copy. What data is exported

Original: How to backup Gmail using Thunderbird
Author: Andrew
Date of publication: March 2, 2012
Translation: A. Krivoshey
Translation date: August 2012

Not long ago there arose certain problems with Gmail, which resulted in some users losing all their mail, so many would like to have backup copy your emails stored in Gmail. Below is a very simple (and free) way to create a backup. Gmail account using Thunderbird.

By following the instructions in this post, you'll set up Thunderbird so that it won't delete emails from your Gmail account or mark them as read, so it will act primarily as a backup program for your email. Of course, you can use it to send emails (like any client Email- I use Thunderbird, as it is easy to configure and works in all common operating systems), but the goal this manual- using Thunderbird to simply download email messages from Gmail (so you can disable the outgoing message server altogether if you want) in order to create a local backup in case of any troubles with the Gmail account.

If you want to back up your Gmail account to cloud service, you can use TrueSwitch, which will copy all your emails to your Hotmail account, or Backupify, which is free for regular Gmail accounts.

How to Backup Gmail Using Thunderbird

1. To backup your Gmail account using Thunderbird, you must first enable POP in Gmail. To do this, go to the settings and on the "Forwarding and POP/IMAP" tab in the "Access via POP protocol", item 1 (status) select the option "Enable POP for all letters (even for those that have already been downloaded)"; then step 2 (When emails are downloaded using POP) - select "save a copy of the email in your Gmail inbox" ( pictures are clickable).

2. Now launch Thunderbird and add a new mail account (File > New > Mail account). On the first screen, enter your Gmail email address and password, then click "Continue":

3. On the next screen, Thunderbird should automatically download Gmail settings from your database. If you are using Thunderbird 3.1.x it will look like this:

Here you have to select "POP" instead of "IMAP" for the incoming message server. If you are using old version Thunderbird, you may need to click "Edit" and set the incoming message server (POP) to enter settings manually. Then you need to enter the following data: pop.googlemail.com, port: 995.

Now click "Create Account".

This is all! Now just click "Get mail" and it will start backup Gmail. Thunderbird will start downloading all emails from Gmail - this will take some time. Every time you want to update your "backup", just launch Thunderbird and it will do the job.

Today, almost every person has an email, or even several. However, quite often e-mail contains a large number of important information. And losing it can be worse than if you take it and format it HDD your computer. Therefore, taking care of creating backup copies, so-called backups, of your mail is no less important than backing up your documents. But her solution is not as trivial as copying files from one location to another. Even if you find the files mail programs, in which all your letters are stored, it will be difficult for you to do anything with them. Try to answer yourself a few questions: “how will you restore letters?”, “how will you view one of the letters?”, “how are you going to look for the letter you need in the backup copy?” etc. There is no clear answer to almost all questions, or it will be so complicated that you will quickly give up on it.

The class of utilities discussed in this review will allow you not only to save your precious emails in a safe place, but also to perform tasks with them simple operations, such as: browsing, searching, etc.

Review of free programs for creating mail backups

MaiStore Home is a powerful mail backup tool

Allows you to create backup copies of all email messages from various applications and online services, and store them in one secure archive. The utility really knows how to work with huge sizes. This is easy to feel; just try to look for something, and you will see that the speed is simply amazing. It falls into the category of “set it up once and use it.” The utility has a fairly flexible interface for configuring recovery from a backup copy. So you can always quickly restore everything you need. Always remember that the utility does not create backup copies of account and contact settings, although you can always restore the latter from emails.

Can create backup copies:

  • Microsoft Outlook 2000, XP, 2003, 2007, 2010, 2013
  • Outlook Express, Windows Mail and Windows Live Mail
  • Microsoft Exchange Server 2003, 2007, 2010, 2013
  • Mozilla Thunderbird and SeaMonkey
  • POP3 and IMAP (including webmail services such as Gmail and Yahoo)
  • Microsoft Office 365 (Exchange Online)
  • .eml and other files

For products of this kind, MailStore is updated quite often. This gives you confidence that in a year you won’t have to look for a suitable utility again and set everything up again. At some points user interface made a little angular. But, nevertheless, the utility is quite easy and simple to use. You can read emails directly from the backup, and it will be as easy as if you were reading them from mail clients. You can even reply to messages directly from MailStore. We can say that this program is suitable for users of any level.

KLS Mail Backup is a simple and high-quality program for creating mail backups

This is a simple and high-quality utility designed to create email backups of many popular email clients. It also allows you to backup profiles of various Internet programs. The utility uses the well-known Zip format for compression and storage emails. So you can always access your messages directly. The processes for creating and restoring backups are presented with special setup wizards. Even the most inexperienced user can quickly figure out what's what and start using it. KLS Mail Backup is free for personal use only.

KLS Mail Backup cannot work with the POP and IMAP protocols. This means that you will not be able to backup your mail directly from the server.

Various products for creating backups...

MozBackup is a utility for creating backup copies of the following programs: MozSuite/SeaMonkey, Mozilla Firefox, Mozilla Thunderbird, Netscape, Flock, Sunbird, Spicebird, PostBox and Wyzo. It saves mail, bookmarks, address books, passwords, etc.

Comodo Backup is general purpose a backup utility that also allows you to create email backups. You are also offered 5 GB of online storage for free. Comodo operates from customers who use online storage on a commercial basis. It supports Thunderbird, Microsoft Outlook, Windows Live Mail and OutLook Express. It also allows you to create backup copies of files and folders.

MailBrowserBackup is simple portable program which detects and prompts you to create a backup Internet Explorer, Mozilla Firefox (profile), Flock, Windows Mail, Windows Contacts (Win 7), Windows Live Mail, Mozilla Thunderbird, Opera (browser and mail), Apple Safari, Google Chrome, SRWare Iron, FileZilla FTP client and Windows Live Messenger Plus.

In Windows 7, you will need to run the program as an administrator or the account associated with Windows Contacts, otherwise the utility will not be able to create a backup for it.

Microsoft provides a free backup program for Outlook that backs up your pst files. Works with Outlook 2002 and later.

Gmail Backup (site no longer available) is an open source solution that allows you to create backup copies of your email using the IMAP protocol. emails.

Quick selection guide (links to download free programs for creating mail backups)

MailStore Home

Backup all emails from multiple apps and accounts. Quick search. Ease of working with backups. Backup via POP3 and IMAP protocols (including webmails such as Gmail and Yahoo! Mail). Very easy to use.
Requires Microsoft .NET.
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http://www.mailstore.com/en/mailstore-home-email-archiving.aspx
5.5 MB 8.1 Free for private use only Windows 2000 / XP / Vista / 7 / 8

KLS Mail Backup

Many popular email clients. A clear and simple tool for creating backups. Uses zip archives to store your mail, so you always have direct access to your emails.
Does not support POP and IMAP protocols. This means that you cannot create backups directly from mail server.

Recovery options vary by device and Android version. For example, you cannot restore device data from a later Android version on a device with an earlier version.

Content Backup

  • Photos and videos
    You can set up your photos and videos to be automatically backed up to Google Photos.
  • Files and folders
    You can manually upload files and folders to Google Drive.

Backing up data and settings

To protect your backed-up data, use a PIN instead of a swipe or Smart Lock to lock the screen. graphic key or password.

Note. If more than one person uses the tablet, only the owner can create backups or reset settings.

How to add a backup account

How to switch between backup accounts

Manually backing up data and settings

If you are using Android 8.1 and below, You can perform a manual backup at any time, for example if you want to transfer information to a new phone.

Deleting data after backup

Restoring data and settings

When you add to your device Google account, all previously reserved data for this account is loaded there.

How to restore applications

When you restore your Google Account from a backup, the apps that were previously saved in that account are installed on your device.

Note. Not all old applications can be restored this way. If some applications are not added automatically, download them again from Google Play.

How to restore saved application settings

Note. Settings may vary depending on your phone. For more information,

Backup is one of the most important factors in the safety of your data, be it your website files or your email archive. In this guide, you'll learn how to back up your email using three popular email clients.

Quick navigation:

Before starting this guide, it's worth expanding your knowledge a little about incoming mail protocols and the differences between them. There are two mail protocols: IMAP and POP3. The main difference is that IMAP allows you to synchronize your emails with multiple devices, while POP3 does not have this feature.

Another big disadvantage of POP3 is the inability to export outgoing emails to an email client. Therefore, it is recommended to use the IMAP protocol if your email provider allows it. For a more detailed explanation of the difference between IMAP and POP3, take a look at.

Before we start this guide, you will need the following:

  • Access to the hosting control panel.
  • Mail client.

Step 1 - Collecting mail server data

First, you need to get information about your mail server. In the Hostinger control panel, it can be found in a special section. To obtain it, follow these steps:

  1. Login to your Hostinger control panel and enter Mail accounts into the search field.
  2. Or find the icon Mail accounts In chapter Mail and click on it.

  1. Click on the button Control next to your email account, then Information.

  1. A window will pop up with all the necessary data. Write them down or copy them to text editor on your computer. We'll need them later.

Step 2 - Mail Backup

Once you have obtained the necessary mail server data, you can continue with setting up your mail client and creating backup copies of your emails. Below you can find 3 options on how to backup your email using different email clients.

Option 1 - Backup mail in Outlook

Let's start by adding your account to Outlook. In this tutorial, we'll be using Outlook 2016. For instructions on how to perform this process in earlier versions of Outlook, check out this tutorial.

  1. Open Outlook and click File -> Add Account.

  1. In the window that appears, select Manual setting or additional server types and press Further.

  1. Press Protocol POP or IMAP, then Further.

  1. In a new window, enter the data received in the first Step and press the button Further.

  1. To complete the setup, click the button Ready.

  1. Click File, select Open and export and click on the button Import and export.

  1. In the new window, select the option Export to file and press the button Further.

  1. Select a file type. In this tutorial we will use Outlook data files (.pst). Click Further.

  1. Now select your email account from the list and click again Further.

  1. Finally, select the folder to export and click the button Ready.

  1. You will be able to find a backup copy of your emails in the selected folder in .pst format.

Backing up your emails in Outlook is a fairly easy process and only takes a few minutes.

Option 2 - Backup mail in Thunderbird

Launch Thunderbird and enable the Set Up New Mail Accounts Wizard. If this is your first time running Thunderbird, the Setup Wizard will appear automatically. You can also call it by pressing the button Mail:

  1. In the first window, select Skip this and use my existing email, since you already have an email account.

  1. Now enter your name, email address, password and click Continue.

  1. In the next step, Thunderbird will try to automatically retrieve the mail server data. However, in most cases this process does not bring results. Therefore, you need to enter the data manually. Just enter the details from the first Step and press the button Retest. If you don't get any errors, click the button Ready.

You may have noticed that Thunderbird is not showing any of your messages right now. To download your messages from the server, click the button Receive messages.

You have successfully configured your Thunderbird client. Now let's move on to backing up your emails. This can be a little tricky since Thunderbird doesn't have a built-in message export feature. However, there is a workaround:

  1. Create a new folder on your computer and name it Mail backup.
  2. In Thunderbird, go to the email folder you want to back up.
  3. Use CTRL + A (CMD + A for MacOS) to select all messages in a folder.
  4. Right-click on messages and select the option Save as…

  1. Select the folder you created as the save location.
  2. That's all, Thunderbird will automatically export all selected emails to the format eml.

You have successfully completed the backup of all your incoming emails and saved them on your computer.

Option 3 - Backup Mail to Mac Mail

MacOS users can back up their mail using the Mac Mail client. Follow these steps to add your email account to Mac Mail:

  1. Launch Mac Mail and select Mail → Add account.
  2. Next option Other email accounts... and press the button Continue.

  1. Enter your mail server details from Step 1 and press To come in.

  1. If the details you enter are correct, Mac Mail will log into your email account and download your latest emails.

The process of backing up emails in Mac Mail is very simple:

  1. Right-click on the folder with the letters you need and select Export Mailbox .

  1. Select a location to export your emails and click the button Choose.
  2. Mac Mail exports your emails in mbox archive.

That's it, you have successfully backed up your mail using the Mac Mail client. Format mbox supported by most major email clients. Therefore, you should not have any problems if you decide to transfer your emails to other email clients.

Conclusion

In this tutorial, you learned how to back up your email using 3 different email clients. You also gained knowledge of the main differences between POP3 and IMAP.

If you have Outlook installed on your computer, you can use it to move emails, contacts, and calendar items from one email account to another.

For example, let's say you have an Office 365 mailbox and a Gmail account. You can add them to Outlook. You can use Outlook to export items from your account Gmail entries and import them into your Office 365 mailbox.

Export items by creating a PST file. This Outlook data file contains messages and other Outlook items and is saved on local computer. For information about how to import items after export, see this article.

Export emails, contacts and calendar from Outlook to PST file

Use one of the following sets of export instructions.

Office 365: Export items from an Office 365 mailbox to a PST file

Add your Office 365 email account to an Outlook application, such as Outlook or Office 365, Outlook 2016, or 2013. You can then move emails, contacts, and calendar items to your Office 365 mailbox using Outlook.

After you export your email data to a PST file, you can move it to another location. You can import them into others Accounts Email. For information on how to do this using Outlook, see Import Outlook emails, contacts, and calendar from a .pst file.

Outlook without Office 365: Export Outlook items to PST file

Outlook data saved in a PST file can be moved to another location. You can save the PST file to OneDrive and then download it to new computer. You can also save to portable media and then import your email, contacts, and calendar into Outlook.

Outlook 2010: Export Outlook Items to PST File

Outlook 2007: Export Outlook Items to PST File

Outlook data saved in a PST file can be moved to another location. Save the PST file to OneDrive, and then download it to your new computer. Save to portable media for access anywhere, then import your email, contacts, and calendar into Outlook.

What data is exported?

    Exporting email, contacts, and calendar data to a .pst file creates a copy of the data. Nothing disappears from Outlook. You'll be able to view and use messages, contacts, and calendar information in Outlook.

    In Outlook, when you export emails, all attachments are also exported.

    Outlook does not export metadata such as folder properties (views, permissions, and AutoArchive settings), message rules, and blocked sender lists.

Important: If you use Cached Exchange mode, Outlook will only export items that are already in the cache. By default, your cache contains items from the last 12 months. To export more than 12 months of data, first disable Cached Exchange mode. additional information see article