How to reduce files for sending by mail. How do I archive documents for mailing? Compression in RAR
Many social networks electronic mailboxes, and also messengers do not accept regular folders with files for sending - you must first archive them. You can perform archiving using a regular Windows utility called WinRar. Learn how to archive your folders quickly and easily in this article.
Go to the official WinRar website: http://www.win-rar.ru/download and download latest version programs. Don't forget to select your language in the blue column on the left. Install the program following the installer's prompts. This will take no more than a minute.
To send it by mail, simply drag the file into the text message window in your email. Wait for it to load and send it to your interlocutor. This method allows you to archive folders not only for mail, but also social networks, messengers, some sites.
Using archives is a convenient way to store and transmit information. Let's talk about how to archive a file or folder, the types of electronic archives, and how to properly mail them.
By archiving data, you can easily reduce the size of the original document. Let's say it weighs 1 MB. After data compression, its size will be significantly reduced. In addition, this method is very convenient for grouping media documents and folders for sending to the Internet, since all data can be sent as one. Agree, it's convenient.
Program overview
Today, the most popular services for creating archives are WinRar and 7ZIP. And if 7ZIP is intended purely for creating and processing archives, then the functionality of WinRar is much broader. For example, it can recognize disk images and open them as a folder. Another difference is distribution: 7ZIP is free program, while WinRar (VinRar) is a conditionally paid one. That is, even if we download it for free from the official website, it will have full functionality, and its only inconvenience will be the dialog box about purchasing the program, which can be closed. Let's look at how archiving works in the VinRar program.
Add Dialog Box
And yet, how to archive a file in WinRar? It's actually simple. Open the program. Then click add. A new dialog box will open in which the main parameters are:
- Name. For example, document.rar, where "document" is the name and rar is the type (format). We'll talk about their types a little later;
- format. As standard, you can choose from three extensions, namely: rar, rar5 and zip;
- Compression mode. That is, roughly speaking, how much the size of our document will decrease. It should be remembered that the higher the compression level, the longer the processing takes.
If desired, in the same window, without which working with the archive will be impossible. Now let's talk about their types, namely, find out what the difference is between “zip” and “rar”. Which type is preferable to use for sending by mail, and also in which format is it better to archive.
The application is a mega popular archiver that processes almost any format
Rar or zip, which is better to use?
The main advantages of the zip extension include processing speed and popularity. So, if you want to send a document by mail, then it would be better to use zip. As for the speed, it is higher for a zip archive compared to rar, but not so significant as to choose this type of archiving.
As for the rar format, it provides better compression compared to the zip type. In addition, recovery information can be added to RAR archives, making the recovery process easier.
How to archive documents?
Let's learn how to properly archive a document for mailing.
- To begin, select the documents that need to be packed and transfer them to a separate folder;
- Open VinRar. In the window that appears, open the folder with documents and select them (the easiest way is to use the key combination ctrl+A). Click on the “Add” button, select the name of the archive, its compression level and type, and then click OK.
- Now an archive file has appeared in the folder with our documents. We go to the mail and send the file.
Let's sum it up
Today we talked about how to archive a file. I hope we have convinced you that it is better to use archive programs to work with files, thanks to which you can save not only time, but also space on your disk. In addition, we learned the difference between 7ZIP and WinRar, as well as the difference between the zip and rar extensions. So, the main advantage of the zip format is its popularity, while for rar it is the compression ratio. What archiver program and what format do you use? Write in the comments.
Email is a convenient way to share files, including videos
Ways to transfer big data
The most popular messaging platforms among Russian users are Gmail, Yandex and Mail.ru. They allow you to attach media to messages and share news even visually. However, there are a number of restrictions, in particular, each mailbox has a limit on the size of attachments, since e-mail is still a way to transmit small data: scanned pages, text documents, tables, images and snapshots. Therefore, before sending, it is often necessary to first reduce the size of the video.
☛ Using standard web version tools
Although you can receive a message up to 50 MB in Gmail, there is still a limit of 25 MB for sending letters. If an attachment exceeds the “critical” size, it will be automatically downloaded to Google Drive , and a link to it is attached to the message.
The gmail service automatically uploads large files to Google Drive
In order not to wait for the file to be downloaded, you can first place it in any cloud storage, for example, Dropbox, open access to it, and add a download link yourself. To do this you can use the extension Dropbox for Gmail, which is installed from the G Suite Marketplace when you call the items: “Settings” > “Install extensions”.
Using the Dropbox extension, you can upload videos to the cloud faster
The restrictions on its use are standard, as for the desktop version: the maximum one-time volume is 350 GB, and accessible to the user disk space - 2GB (for a free account). Similarly, you can insert links when sending messages from other services - the only differences are in the management interface.
☛ How to send a video using email programs
Thunderbird - popular program to work with by email, developed and distributed by Mozilla. Has many extensions. Among them there are those that make it possible to insert into the body email clips exceeding the permissible transmission limit.
Add account and create a message
You can download them from the add-ons page or by running a search in the application itself (Settings > Extensions). One such plugin is Auto Compress File, which allows you to:
- reduce the investment amount;
- use different compression settings;
- apply black and white lists when sending.
Thunderbird and its add-ons allow you to significantly reduce the amount of investment
In turn, the AttachExtraTools plugin makes it possible to add movies from 5 different directories, archive them in ZIP format, and shows the volume after unpacking.
☛ Using third-party software
The methods discussed below will help you learn how to compress a video for sending by mail using additional software. Choose the appropriate option and follow the prompts provided. You can:
Instructions for creating a multi-volume archive:
- install the 7-Zip program and run it;
- click on the “Create a new archive” button;
- in the “Other parameters” item, activate “Split into volumes” and select the required number of MB (taking into account the fact that service information will be attached, which can take up to 5-10% of the volume);
- add files that need to be prepared for transfer;
- download the result and add it to your email.
With 7-Zip you can compress a video file to the optimal size and send it immediately by mail
How to send a video by mail by preparing it in the editor
“VideoMONTAZH” or similar video editing software allows you to “cut” a film in accordance with the requirements of the provider, as well as compress them and save them in a different format and resolution.
Instructions for “cutting” in “VideoMONTAGE”:
- launch the editor;
- in the start window, click “Cutting”;
- upload the clip;
- designate a segment by placing markers on the player timeline;
- if you need to create several fragments, mark them on the timeline and click the “New” button;
- attach to the letter and send to the addressee.
Cut out the most important parts of the video
In the file manager
Most file managers ( Total Commander, Double Commander) allow you to cut any files and save them both in their original and compressed form.
Cutting instructions for Double Commander:
- select the movie you want to divide;
- follow the path: “Files” > “Cut”;
- set destination directory;
- in the drop-down list, determine the number of parts and their size (using an existing template or manually);
- mark the creation of a checksum so that the recipient can verify the correctness of the “assembly”;
- save the result and paste it into a message.
File manager will help you quickly divide the video into parts
Compression in RAR
Zip is a common way to create a compressed folder, but its effectiveness may not be sufficient, especially if the video exceeds the limit by only 10-15%. In this case, use RAR.
Instructions for creating an archive using WinRAR:
- in the context menu, select “Add to archive”;
- in the window that opens, specify a name, set the format (RAR or RAR5);
- specify the compression method. It's better to use maximum parameter, but it is worth considering that in this case processing will take longer;
- the dictionary parameters can be left unchanged;
- Check the “Split into volumes” option. Specify a size of 23 MB for each part - this is guaranteed to be enough to mail server missed the letter.
Configure video compression settings for archive
Changing codec
If a video is a couple of MB larger than the permissible investment rate, it can be “compressed” with more efficient codecs. For this, “VideoMONTAZH” is ideal, where the entire setup is simple and intuitive. So, if MPEG2 (main for DVD, HDR) was used when shooting, it can be changed to the more efficient x.264/MPEG-4. For this:
- drag the clip that needs to be processed onto the timeline;
Add a video file to your timeline
- adjust if necessary;
- go to the “Create” tab;
- container type - AVI;
Choose from the suggested AVI options
- set the checkbox to enable the H.264 codec;
- enter the size - the remaining parameters will be applied automatically.
Adjust video file quality
In addition to cutting and encoding, using “Video Montage” you can:
- change or completely remove audio tracks;
- apply filters, adjust the brightness, contrast and saturation of the image;
- create text inscriptions over pictures, titles;
- carry out video editing;
- use chromakey to change the background;
- prepare videos for publication on hosting.
Effects from the program catalog will transform any video sequence in a second
And to learn about all the capabilities of a video editing program, in addition to how to send a video by email, download and try it completely free. Use the cutting and converting functions to send movies and long videos by e-mail - it's very simple!
An article about ways to archive files and folders. Document archiving schemes.
Navigation
Archiving files. Concept
Archiving is the process of changing the volume of files (increase/decrease), without affecting the quality indicators of the file.
Meaning archiving lies in the fact that files and folders are placed in a virtual archive, saved there in their original form.
The meaning of an archive in real life is similar to a virtual archive, storing information
A small example:
- there is a book on your desktop
- the book is stored in an information file of a certain size, for example 2 MB
- By archiving a book, you can reduce the file size to 150 KB while fully preserving the text and reading quality
Schematic representation of a file - a book after archiving:
The simplest scheme for archiving and compressing a file
However, not all files can be reduced. Video, music, photographic files are difficult to reduce. Such files are “compacted”, or rather archived into one large, packed file.
Archiving capabilities or why is it needed?
- reducing file size characteristics while maintaining quality
- compact arrangement of files in a specific virtual space
- ability to save multiple photos, videos, text in one file
Archiving methods
There are two archiving options:
- using an internal program - archiver ZIP Windows (option No. 1)
- using programs from other developers WinRAR and 7-ZIP(option No. 2)
The most popular is first way, since, when sending ZIP– archive, all versions Windows will be able to accept information in default mode. The disadvantage of this method is the small degree of “compaction” of the files.
Second way opens up the possibility of sending a huge number of compressed files.
Below, we will consider the option of archiving with ZIP Windows.
Folder with files in ZIP. Creation. (option No. 1)
- mark the required file with the mouse button
- view the menu that appears
Context menu for further archiving
- activate the line "Dispatching"
- in the subsection that appears, mark the condition "Compressed ZIP folder"
Activating the “Compressed ZIP folder” item
- wait a few minutes for the folder to be placed in the archive with its original name
- browse the new folder in the same directory as the original folder
View of archive folders on a computer
- use archived information to send to Email, transfer to flush– device, recording to disk
Archiving documents, photographs, folders with files, documents, photographs (option No. 2)
Considering that sending photos, documents, videos, music requires enhanced compression, it is optimal to use option No. 2, archiving using third party programs WinRAR/7-ZIP.
Scheme:
- download the archiver from this link
- mark the folder to be archived
- view the menu that opens by selecting the line "Add to archive" (“Add to archive”)
Activate the line “Add to archive”
- view the menu that opens WinRAR
- select compression technique
Selecting a compression method
- press the " OK"
- optionally, come up with a new name for the file
- alternatively, activate the line “Add “archive name.rar” to the archive”. This will help you archive the file without preset on average compression option
Activate the line “Add “archive name.rar” to the archive” to avoid setting
Helpful information
- download archiver WINRAR possible via this link
- download archiver 7-ZIP,
We hope you don't have any problems archiving your files!
Good luck!
Video: Archiving files in Windows
To send a message by email necessary Log in to the mailer service and press the " write a letter": each mailer has a different button.
Then we proceed directly to writing - it is necessary fill recipient fields using the contact list or entering the address manually using the input line. Further recommended fill topic messages - this is necessary for the recipient to sort messages by importance: this way there is a higher chance that your message will not end up in spam or trash.
Then you can start writing the text of the letter itself or attaching archives. Finally, you need to send the message using the button of the same name on the mailer. After sending, your message will be moved to the " sent" or " outgoing».
Sending multiple files
Modern email allows you to not only use the sending function text messages, but also the ability to send files anywhere in the world completely for free.
To send more than one data component recommended archive the necessary information in archive. This option will allow attach information of any format and in any size using the accompanying cloud on your email account.
However, you can add several small documents yourself directly from the context menu of the mailer. You need to select the option " Attach file", and then select the required components with check marks and click " open" The selected components will loaded and attached to the message. This method good due to its ease and not demanding of other applications, however does not work with a download of more than 25 megabytes.
Archiving objects before sending
To archive a document, you must use WinRAR archiver or WinZip. For archived you need to find and select the required object with the right mouse button and choose in the context menu the option " add to archive.rar" If you have installed English version programs - use a similar option " add to archive. rar».
Archiving speed depends on its size and computer performance. The packaged component will appear in the same folder as the non-archived version.
How to send a large file by mail
Most mailers don't support sending objects weighing more than 200 megabytes. When sending large data recommended take advantage free cloud storage. To do this you should download the required document to the storage cloud, open it for access and send a link to the required element by email.
Cloud storage is good because when you send a document not necessary archive the file. Your information can also be stored in the cloud unlimited period of time, while on mailers messages are deleted after a certain time.
Google Drive
To add object from Google Drive, you must click on the service icon and choose required documents. Next will be provided shipping methods data: using a link to the disk or by attaching the required object. By selecting " attach", click " insert" And necessary component will be uploaded to the letter.
Yandex Disk
To add a document from Yandex disk, you need to click the flying saucer icon above the input field and select required component, and then " attach" After sending the letter, the addressee will receive a link on sent data on the Yandex cloud.
Cloud Mail.ru
You can also add a large document using the Mail.ru cloud. To do this, you need to select “ Attach file", then " from mail». 
In the dialog box that appears choose desired object and press " attach"so that the data is loaded into the letter. 
After this, the download of file components for the letter will begin. At attachment to the letter of documents with a volume of more than 25 MB, information automatically uploaded via the cloud.
E-mail is a multifunctional way of communication and transfer of information, having mastered it you will be able to use all the benefits of the Internet and communicate with people regardless of distance.
