Contract for the provision of postal services sample 2018 free download standard form example form

Agreement

for the provision of postal services

Moscow “___” ___________20__

Federal State Unitary Enterprise "Russian Post", hereinafter referred to as the Contractor, represented by ___________________________________________, acting on the basis of _____________________________, on the one hand, and ____________________________________________, hereinafter referred to as the Customer, represented by ___________________________________________, acting on the basis of _________________, on the other hand, have concluded this Agreement as follows:

1. SUBJECT OF THE AGREEMENT

1.1. The Customer instructs, and the Contractor assumes obligations to provide the Customer with the following services: postal service:

- acceptance, processing, forwarding and issuing all types of internal postal items;

— additional services (storage and issuance of returned mail, subscription of a box in a subscription mailbox, applying a franking machine imprint on the relevant types and categories of written correspondence, preparation of accompanying documentation (cash on delivery forms, forms of address labels, forms of accompanying addresses and lists f. 103) when entering information from a machine-readable medium for cash on delivery, sticking an address label, pasting with tape).

1.2. The customer undertakes to promptly pay for the services provided.

1.3. The provision of postal services is carried out in accordance with the Rules for the provision of postal services approved by the Government Russian Federation dated 01.01.01 by Resolution No. 000 (hereinafter referred to as POUPS), Postal Rules and “Procedure for issuing accompanying documents when accepting internal parcel mail” (approved by “.2.2-05/8-nd,) (hereinafter referred to as “Temporary Order...”) .

1.4. To provide services under this Agreement, the Contractor has the right to involve third parties (hereinafter referred to as the Contractor's representatives) with mandatory notification of this to the Customer.

1.5. In the future, the Parties may consider the possibility of expanding the services provided by signing additional agreements by authorized representatives of the Parties.

2. DUTIES OF THE PARTIES

2.1. In accordance with this Agreement, the Customer undertakes:

2.1.1. Do not send items prohibited for sending in domestic mail, the list of which is established by Article No. 22 of the Federal Law “On Postal Services”.

2.1.2. Deliver postal items to the Contractor's representative from 9.00 to 18.00 at the following addresses:

2.1.3. Ensure that the packaging and execution of postal items and accompanying documents comply with the requirements of the POUPS, Postal Rules and the “Temporary Procedure...”.

2.1.4. The delivery of ordinary postal items is carried out according to invoices, the delivery of batch postal items is carried out according to lists f. 103 compiled in printed and in electronic format in accordance with the “Temporary Order...”.

2.1.5. Before the 27th day of each month, agree with the Contractor's representative by phone or fax on the delivery schedule for postal items planned for next month, broken down by days of delivery and indicating the volumes for each day of delivery. A sample delivery schedule is presented in Appendix No. 2 to this Agreement.

2.1.6. Draw up a schedule for delivery of postal items in two copies and submit it to the Contractor’s representative after agreement for signing.

2.1.7. Properly issue powers of attorney for receiving and sending postal items.

2.1.8. If the “Customer” needs to provide him with additional services, in accordance with this Agreement, the “Customer” sends it to the representative(s) of the “Contractor” specified in clause 2.1.2. to this Agreement, a written application. A sample application is presented in Appendix No. 3 to this Agreement.

2.1.9. Regularly, depending on the volume, but at least three times a month, remove postal items returned to the Customer’s name from the Contractor’s structural units using your own vehicles. Returned postal items are issued using the invoice f.16 against the signature of the receiving party.

2.1.10. If you do not agree to pay for the Contractor’s services under this Agreement if the tariffs increase, notify the Contractor in writing within 2 calendar days from the date of receipt of information about the tariff change. The Agreement is considered terminated from the moment the Contractor receives notice of the Customer’s refusal to pay for services at the new tariffs. If the Customer does not receive a written refusal to pay for services at the new tariffs within the prescribed period, the tariffs are considered agreed upon with the Customer.

2.1.11. Sign and submit to the Contractor the Certificate of Acceptance of Services Performed (Appendix), or a reasoned refusal in writing, by the 14th day of the month following the reporting month. If the Customer does not sign the Certificate from the Contractor and does not submit written objections to the Certificate, it is considered approved by the Customer.

2.2. In accordance with this Agreement, the Contractor undertakes:

2.2.1. Accept postal items from the Customer in accordance with the “Temporary Procedure” and in accordance with the postal delivery schedule.

2.2.2. Process, forward and deliver (hand over) the Customer's postal items to their destination.

2.2.3. Carry out pre-postal preparation of postal items within 6 days from the date of their delivery from the Customer, excluding weekends and holidays, in the volumes agreed with the Contractor's representative.

2.2.4. Notify the Customer by fax or email (address Email determined routinely) about postal items returned to the Customer. Issue to the Customer returned postal items in his name against signature in the delivery note f.16.

2.2.5. Storage of postal items returned to the Customer's name is free of charge within 5 working days from the date of notification of this to the Customer, and starting from the 6th day in accordance with the approved tariffs.

2.2.6. Inform the Customer about changes in tariffs for receiving, processing and forwarding postal items, as well as tariffs for Additional services, which are not regulated by the authorized federal executive body, no later than 10 days before the expected date of tariff introduction. Inform the Customer about changes in “Tariffs for postal services, state regulation of which is carried out by the authorized federal executive body” for the population, organizations financed and not financed from the relevant budgets, no later than the next day after receipt official information about their change.

2.2.7. Promptly inform the Customer about restrictions on the delivery of postal items.

2.2.8. Every month, as of the last day of the current month, draw up a Certificate of Acceptance of Services Performed (in two copies) and send it to the Customer for signing by the 12th day of the month following the reporting month.

3. PAYMENT PROCEDURE

3.1. The Customer makes an advance payment to the Contractor's bank account no later than the 1st day of the current month in the amount of 100% of the cost of services planned by the Customer for the current month according to the volumes specified in the Postal Delivery Schedule (clause 2.1.4.), in effect at the time of delivery postage tariffs.

3.2. The Contractor, on the basis of the Certificate of Delivery and Acceptance of Services Rendered (Appendix), approved by the Customer, sends the Customer an invoice for payment based on the results of the parties’ work in the past month within 5 (five) days from the date of signing the certificate. The invoice is sent by the Customer within the time limits established by current legislation.

3.3. The Customer makes payment for the services provided on the basis of the approved Acceptance Certificate and the invoice and invoice issued by the Contractor by the 20th day of the month following the reporting month, taking into account the prepayment made (clause 3.1 of the Agreement).

3.4. The payment date is considered to be the date the funds are credited to the Contractor's current account.

3.5. If the amount of the prepayment exceeds the amount of payment for services actually rendered in the past billing month, the difference is counted toward the prepayment for the next billing month or returned to the Customer upon his written request.

3.6. Services for receiving, processing and forwarding internal written correspondence are charged in accordance with the tariffs for postal services in effect at the time of provision of services, state regulation of which is carried out by the authorized federal executive body for the population, organizations financed and not financed from the relevant budgets.

3.7. Services for receiving, processing and forwarding postal items and additional services that are not regulated by the authorized federal executive body are charged in accordance with the approved tariffs, which are an integral part of this Agreement.

3.8. According to Art. 36 “POUPS” for the return of registered postal items, the fee is charged at the rate in effect on the day of receipt of the returned postal items.

4. RESPONSIBILITY OF THE PARTIES

4.1. The Contractor has the right to suspend the provision of services under this Agreement in the following cases: if the Customer does not make an advance payment within the time limits specified in clause 3.1, until the outstanding invoices are fully repaid; in case of non-fulfillment or improper fulfillment by the Customer of the requirements specified in clauses 2.1.1.-2.1.6 of this Agreement.

4.2. If the Customer fails to comply with clauses 2 of this Agreement, as well as if the Customer exceeds the volumes in accordance with the provided delivery schedule for postal items, the Contractor is not responsible for the untimely processing and dispatch of the Customer's postal items.

4.3. The Contractor shall compensate the Customer for damages for loss, shortage or damage to attachments that occurred through the fault of the Contractor, in accordance with Chapter VII “Responsibility of postal operators and users” of the POUPS.

4.6. In case of violation of the terms of this Agreement, the Parties are liable in accordance with current Russian legislation.

5. FORCE MAJEURE

5.1. The parties are released from liability for complete or partial failure to fulfill obligations under this Agreement if they prove that it was the result of force majeure circumstances (force majeure), namely: natural disasters, war or hostilities, changes in legislation or others beyond the control of the parties , extraordinary and inevitable circumstances that occurred against their will, and provided that these circumstances directly affected the execution of this Agreement.

5.2. The party for which it is impossible to fulfill its obligations under the Agreement must immediately give written notice to the other party of the occurrence or termination of force majeure circumstances.

5.3. The deadlines for fulfilling obligations in the event of the occurrence of force majeure circumstances are postponed in proportion to the time during which such circumstances persist. If these circumstances last for more than 3 (three) consecutive months, one of the parties may refuse to fulfill this Agreement by sending a notice to the other party, while neither party has the right to demand compensation for losses from the other party.

5.4. At the request of one of the parties, the presence of force majeure circumstances is confirmed by the competent government authorities.

6 .PROCEDURE FOR CONSIDERATION OF DISPUTES

6.1. All disputes under this Agreement are resolved by the parties by

negotiations, if it is impossible to obtain consent, the parties refer the consideration of disputes to the Moscow Arbitration Court.

7 . CONTRACT TIME

7.1. This Agreement comes into force from the moment of its signing and is valid for an indefinite period.

7.2. During the validity of the Agreement, the parties have the right, by agreement, to make necessary changes and additions to it.

7.3. Each of the parties has the right to unilaterally refuse to fulfill this Agreement in whole or in part by notifying the other party in writing 30 calendar days before the date of termination of the Agreement.

7.4. Refusal to perform this Agreement does not relieve the parties from their obligations to fulfill their debts under this Agreement that arose before the refusal to perform the Agreement.

7.5. In the event of a change in legal and banking details, organizational and legal status, each party to the Agreement is obliged to notify the other party in writing within two days and provide all the necessary information that may affect the relationship between the parties.

7.6. This Agreement is drawn up in two copies having equal legal force, one copy for each party.

8. LEGAL ADDRESSES AND BANK DETAILS

In 2016, Russian Post offers legal entities to enter into an agreement for corporate services. The advantages of working under this agreement are obvious:

• you have the opportunity to pick up and leave orders for the delivery of letters and other postal parcels to the company’s office or vice versa from the office;
• stands out certain time and a special place to drop off mail;
• if necessary, operators select a successful package of services that will be the most profitable for the organization;
• a legal entity has the right to choose how to pay for services provided by Russian Post - in cash or non-cash forms of payment.

Features of drawing up an agreement with Russian Post

Russian Post primarily works with legal entities, although it also serves individual entrepreneurs. The contract is concluded only upon sending an application described in writing. All possible types of contracts can be studied on the official website offered by Russian Post.

To qualify for an agreement with Russian Post, a legal entity needs to collect the following list of documents:

• papers that talk about the powers of the person who signs under the name of the counterparty;
• photocopies of the counterparty’s licensing documents, unless, of course, special licenses are needed for the operation of the enterprise;
• photocopies of constituent documents - this could be the organization’s charter or constituent agreement;
• photocopies of the certificate of the Federal Tax Service of the Russian Federation, which makes it clear that the object is registered with the tax office.

As for individual entrepreneurial activity, such an agreement, in comparison with a legal entity, is drawn up according to a different list of papers:

1. A photocopy of the state registration certificate.
2. A photocopy of the certificate of the Federal Tax Service of the Russian Federation, which indicates that the object is registered with the tax inspectorate.
3. A photocopy of the passport of an individual who is an entrepreneur. In case of theft of a passport or its unintentional loss, you must obtain a temporary certificate from the territorial police department, which indicates the same data as in the passport.
4. A photocopy of the power of attorney, if the person recording his consent at the end of the agreement acts on behalf of another individual. The power of attorney must be certified by a notary, otherwise the document remains invalid by law.
5. Statement with a list of open accounts.
6. An extract from the Unified State Register about the individual entrepreneurship of the client who applied to Russian Post.

Why is it beneficial for a legal entity to draw up an agreement with Russian Post?

The service offered by Russian Post as part of the “3-in-1 Comprehensive Service” service helps legal entities cope with the following tasks:

• improves the quality of service to legal clients;
• speeds up the delivery process;
• relieves the workload of postal workers in Russian Post offices;
• significantly reduces crowds of people in post offices;
• copes best with the incoming flow of correspondence.

Today, Russian Post offers its services to more than 100,000 regular customers, in this case we are talking only about legal entities Oh. Companies no longer have to worry about standing in long lines to send important business letters; all this is done by Russian Post employees. They will also pick up any parcels directly from the office, fill out the necessary forms and papers, and independently record postage marks for shipment throughout the country.

An agreement concluded with a legal entity is beneficial to the organization due to the fact that now its employees have the opportunity to:

1. Save time on dialogue with the courier service.
2. Continue to send the required volume of correspondence.

What documents does Russian Post process as part of the agreement on the new service?

1. Movement of cards.
2. Distribution of letters.
3. Sending parcels.
4. First class departure.
5. Sending “multi-envelopes”.

All these manipulations are carried out in relation to both domestic and international shipments.

Additional service characteristics

It is within the competence of legal entities to choose the most convenient service format, for example, an agreement valid for one month, with a designated schedule for the arrival of a Russian Post employee at the company’s office, up to several times a week. It can also be a one-time assistance from a courier employee who comes to the office based on a request left over the phone.

If the client is large and significant, the contract is signed taking into account the weekly constant sending of a sufficient amount of correspondence, this is beneficial to the organization if the management:

• does not want to spend money on hiring additional staff or paying for vehicles;
• refuses to incur temporary losses regarding the correct completion of postal forms.

Postal services include the receipt and transmission of all mail sent to the company's legal address. If the company has not entered into an agreement for postal services, then the documentation sent to the company may get lost, for example, a claim for collection of a non-existent debt from fraudsters, example.

What is a postal service agreement?

Postal service is a service for collecting and storing correspondence from post office, arriving at the registered legal address of the company.

Russian Post primarily works with legal entities, although it also serves individual entrepreneurs. The contract is concluded only upon sending an application described in writing. All possible types of contracts can be studied on the official website offered by Russian Post.

The advantages of working under this agreement are obvious:

• the opportunity is provided to pick up and also leave orders for the delivery of letters and other postal parcels to the office of the enterprise or vice versa from the office;
• a certain time and a special place are allocated to drop off mail;
• if necessary, operators select a successful package of services that will be the most profitable for the organization;
• a legal entity has the right to choose how to pay for services provided by Russian Post - in cash or non-cash forms of payment.

Moscow

Limited Liability Company "__________", hereinafter referred to as the "Contractor", represented by the General Director _________________, acting on the basis of the Charter, on the one hand, and the Limited Liability Company "__________", hereinafter referred to as the "Customer", represented by the General Director _________________, acting on the basis of the Charter, on the other hand, and together referred to as the “Parties” have entered into this postal service agreement as follows:

1. The Subject of the Agreement

1.1 The Contractor undertakes to accept, store and transfer to the Customer postal correspondence addressed to the Customer at the address: ________________ within 12 (twelve) months from the date of signing this agreement.

2. Responsibilities of the parties

2.1 Obligations of the Contractor:

2.1.1 Accept and store (no longer than within 1 (one) calendar month from the date of receipt) all correspondence received by mail to the Customer. If the Customer does not pick up his correspondence from the Contractor within the specified period, it will be destroyed without refunding the postal service fee.

2.1.2 Only the owner of the premises (Contractor) has the right to collect all correspondence addressed to the above organization at this postal address. No other persons, including those with powers of attorney, have the right to pick up correspondence arriving at the above address. If the Customer attempts to pick up his correspondence at the post office on his own, this agreement is considered terminated.

2.2 Responsibilities of the Customer:

2.2.1. Provide the Contractor with contact details for communication with the customer.

2.2.2. The Customer is obliged to provide the Contractor with powers of attorney in an amount of at least 3 pieces. to receive registered and valuable letters.

2.2.3 In case of changes in the method of communication, the Customer is obliged to notify the Contractor about such changes within 5 working days (full name, phone number, e-mail). Responsibility for the accuracy of the information provided lies with the customer.

3. Amount and payment procedure

3.1. The cost of the services provided by the Contractor is ___________ (___________) rubles per month (including VAT/VAT exempt).

3.2 Payment is made by the Customer upon conclusion of this agreement in the amount of 100% of the cost of the Contractor’s services for the entire period of validity of the Agreement.

3.3 Cash Paid for postal and secretarial services and storage of documents are not refundable.

4. Responsibility of the parties

4.1. The parties are responsible for failure to fulfill their obligations under this agreement in accordance with current legislation.

4.2 The Contractor is not responsible for correspondence not delivered to the Customer due to the action/inaction of the Customer himself or other third parties (post offices, other government and/or private organizations and bodies).

5. Conditions for entry into force and termination of the contract

5.1 This agreement comes into force from the moment it is signed by the Parties.

5.2 The agreement can be extended on the same or different terms upon expiration of its validity period by mutual agreement of the parties by signing a new agreement.

5.3 The Contractor has the right to terminate the contract unilaterally if the Customer violates its obligations under the Contract or is unable to contact the Customer’s management or contact person.

5.4 If in this agreement the column “ Contact Information for communication with the Customer”, such an agreement is considered not concluded. In this case, the amount paid under this agreement is not refundable, and claims against the Contractor for non-delivery of correspondence will not be accepted.

5.5 If the Tenant, two weeks after the end of the contract, does not return the signed certificate of completion of the work and does not submit a written claim to the lessor, then the work is considered completed and accepted by both parties.

5.6 This agreement is drawn up in two copies, each of which has equal legal force, one copy for each party.

6. Legal addresses and bank details of the parties

Executor Customer

Contact information for communication with the Customer:__________________________________________

For reference: Samples of legal and accounting documents.

Many companies would like to enter into a direct agreement with Russian Post and pay for services by bank transfer. Our company is no exception. Our office is located in Moscow.

So, task number one is how to find a Russian Post office in Moscow where you can conclude an Agreement for the provision of services. What’s easier - on the Russian Post website there is a telephone number for contact, we call. The music is modern, the girls are friendly, but they don’t have any information, so they constantly switched me somewhere and when switching, the phone went off - then everything started again. It took three days to figure out where the Russian Post office was. But our nerves are strong!

After three days, I came across a more knowledgeable employee who told me that I should send a letter to [email protected] and wait. There should be a response from the sales department. We wait! Three days later I received a letter with a bunch of forms and documents that need to be filled out! We understand that the Russian Post is a huge, bureaucratic organization... We filled it out, sent it... We are waiting. Four days later confirmation came that everything was fine. The letter contains the address: Moscow, Myasnitskaya, 26. So here it is - the coveted address!

In 2017, the Russian Post underwent a reorganization and, if previously in every district of Moscow there was a branch where it was possible to conclude an Agreement with the Russian Post, now everything is only at Myasnitskaya, 26. And for the whole of Moscow there are three people working on the processing of Agreements.

We output a ton of documents in duplicate. One of the documents turned out to have the same name, which means it is not necessary to display it... We went to Myasnitskaya, 26. We arrived, and this is a huge building with many entrances and, as always, no one knows where documents are accepted. After running for half an hour, I finally found an inconspicuous building in the courtyard. I marked it in the picture - perhaps you will find it useful so as not to run around and look for it!

I go up to the second floor, find the right room and the right employee. I hand over the documents. It turned out that I did not display the same document with the same name and it is still needed! I asked very strongly and the postal employee’s heart trembled! At my request, the employee brought out the missing document and accepted it for work.

Two weeks later we received a message that the Agreement had been concluded. Come! They came and took it away. We were informed how to receive invoices for payment. On email address you must send a request to excel file and in three days you will receive invoices for payment. Moreover, you need to receive two separate invoices, one for communication services, the second for franking. About some kind personal account on the website where you can monitor your balance and current affairs in the Russian Post they only smile, but somehow they smile nervously!

Last year, the Russian Post underwent a reorganization and if previously it was possible to send letters by bank transfer from any post office, now in each Moscow district there are several post offices that work with legal entities. We chose one such department. I came to meet you. The head of the department greeted me warily, but I received advice and went to form the first shipment.

The second time they accepted the documents for sending letters. Now we send letters regularly and without problems.

The result of this whole operation:

1. To conclude an Agreement with Russian Post you need a lot of patience and free time.
2. From an economic point of view it turned out to be quite profitable. The Post Office provides a complete set of documents.

This type of document is necessary in cases where the recipient of mail, for some reason, cannot pick it up on his own. A power of attorney to receive mail can be written on behalf of individual, and on behalf of the organization.

FILES

Who can issue a power of attorney and for whom?

Any person residing in Russia and who has reached the age of majority can become a representative of the principal to receive postal correspondence. Organizations, as a rule, entrust the receipt of correspondence to their employees - secretaries, personnel officers or accounting department specialists. The power of attorney is usually drawn up by either the secretary of the organization or a lawyer, then the document is submitted to the manager for signature.

The legislation of the Russian Federation stipulates cases when powers of attorney must be certified by a notary, but a power of attorney to receive postal correspondence is not included in this list.

Basic rules for writing a power of attorney to receive mail

There is no specially developed unified form for universal use for such a power of attorney. Enterprises have the right to develop its template independently or write a power of attorney in free form. Large companies often use letterhead for powers of attorney, but this is not a requirement. An ordinary A4 sheet of paper is also suitable for drawing up the document, the main thing is that it accurately reflects all the functions that the principal assigns to his representative. In addition, the contents of the document must include detailed information about the principal and personal information about the authorized representative, as well as the validity period of the document and the signatures of both parties.

Sometimes powers of attorney are issued with the right of substitution. But these are rather exceptional cases, since such documents must be certified by a notary, so it is easier for organizations to issue identical powers of attorney for several employees at once - the law fully allows this. At the same time, powers of attorney can indicate both the same instructions for everyone, and individual ones for a particular employee.

When filling out a power of attorney, certain standards must be observed so that the employees of the institution to which it will be submitted have no doubt about the authenticity of its writing.

Instructions for writing a power of attorney

The form of writing this document itself is quite standard from the point of view of office work.

• At the beginning of the document the word is written "Power of attorney" indicating the action, for which it is created. Next you should indicate city, in which the document is drawn up, as well as date its compilation.
• They go a little lower basic information about the principal: full name of the legal entity (indicating its organizational and legal form), position of the employee on whose behalf the power of attorney is issued (usually the director or CEO enterprise, or any managerial employee authorized to sign such documents), his last name, first name, patronymic (first name and patronymic can be put in the form of initials).
• Then you should indicate on the basis of which documents the principal acts (here, depending on the situation, you can write “Based on the Charter,” “Power of Attorney,” “Regulations,” etc.).
• After this, the document is entered information about the authorized person. First, his last name, first name, patronymic are indicated, then the details of the identity document (name, series, number, by whom and when issued).
• Next, we indicate for what purposes the power of attorney is issued (in this case, “to receive documents”), as well as the specific institution where these documents are supposed to be received. If there are any other actions that the principal authorizes his representative to perform, they also need to be included in this power of attorney as a separate clause.
• After entering the basic information, you need to write for what period is the power of attorney issued?. It should be noted that a power of attorney can be issued both for one-time instructions, and for a certain period, or indefinitely.

If the validity period is not specified, it is automatically considered issued for a period of one calendar year.

At the end of the document, the authorized person must put his personal signature, and the principal also certify it with his signature. The power of attorney must be certified company seal(Individual entrepreneurs initially have the right not to use a seal, and since the beginning of 2016, the presence of a seal is not mandatory for legal entities either. However, government and commercial structures working with organizations continue to require an imprint on documents).

After writing a power of attorney, the principal's representative can present it for the entire period specified in it. If there is a need to cancel the document, then it is necessary to notify the interested structures about the termination of its validity, and also return the document to yourself.