Irbis library automation system: review of corporate interaction tools. The library automation system Irbis Irbis is as necessary as being able to read, and as simple as taking a book from a shelf. Irbis program for libraries description

2005

Introduction

1. Library automation system IRBIS

Conclusion

Fully compatible with international formats UNIMARC, MARC21. and the Russian communication format RUSMARC

The system supports an arbitrary number of databases that make up the Electronic Catalog or represent problem-oriented bibliographic databases. The technology for automatic generation of dictionaries has been introduced, on the basis of which it is implemented quick search for any elements of the description and their combinations; tools for maintaining and using Authoritative Files, the Alphabetical Subject Index to the UDC/BBK and the Thesaurus;

The program supports traditional “paper” technologies: from printing order sheets and summary books to printing all types of index cards; support for full texts, graphic data and other external objects (including Internet resources).

The program allows you to use technologies focused on the use of barcodes on copies of publications and library cards.

The system includes translation tools user interfaces into other languages.

A wide range of service tools provides convenience and clarity of user interfaces, simplifying the input process, eliminating errors and duplication of information.

The system can be easily adapted to the operating conditions of a specific library.

Openness allows the user to independently make changes over a wide range: from changing input and output forms to developing original applications.

The system implements all standard library technologies, including acquisition, systematization, cataloging, reader search, book lending and administration technologies, based on the interconnected functioning of five types of automated workstations (AWS):

AWS "Komplektator"

AWS "Cataloguer"

AWS "Reader"

AWP "Book circulation"

AWS "Administrator"

AWS "BOOK PROVISION"

The automated workplace "Komplektator" allows you to:

Preliminary description and execution of order documents for books and other publications with the possibility of using machine-readable publishing plans; control of order fulfillment;

Registration of receipt of literature, input of primary data for the summary accounting book (SLC);

Transfer of descriptions for cataloging and information about completion to the electronic catalogue;

Subscription of periodicals (subscription cards and order sheets) with the possibility of using machine-readable subscription catalogs; subscription renewal;

Transferring descriptions of periodicals to an electronic catalog with subsequent registration of subsequent receipts;

Write-off of literature - including the processes of removing literature from the fund and moving it from one unit to another;

Typical output forms - inventory lists, CSU sheets, final data on the receipt of literature in the fund, acts of writing off literature, etc.

The automated workplace "Cataloguer" processes all types of publications, including audio and video materials, electronic resources, cartographic materials, sheet music, etc., any completeness of description, including tables of contents of journals and the contents of collections.

Descriptions of periodicals can be obtained at the summary level and at the level of individual issues and “films”, taking into account information about the articles included in them.

In the “Catalogizer”, the technology for indexing publications (systematization, subjectization) includes the automatic formation of an author’s mark and the navigation apparatus for the SRNTI rubricator, the alphabetical subject index UDC/BBK, the authoritative file of subject headings and thesaurus.

Data copying technology eliminates re-entry when creating similar and related bibliographic descriptions, in particular when creating analytical descriptions.

The program has a system of formal-logical data control, both at the level of individual bibliographic elements and at the level of description as a whole, and an original technology for automatic verification of doublets, eliminating re-entry into the electronic catalog.

With the help of the "Cataloguer" the problem of book supply and inventory-free accounting of multi-copy literature for university libraries can be solved.

The following are used as output forms: indexes, inventory lists, lists of unarrived journal issues, etc.

The "Administrator" workstation is workplace a specialist who performs system operations on databases as a whole, aimed at maintaining their relevance, integrity and safety.

The automated workstation "Book Issue" implements the technology of forming and maintaining a queue of electronic orders for the issue of literature and recording their execution, as well as the technology of recording the return of literature. Using the program, you can obtain up-to-date information about available copies of ordered literature, about issued literature and readers who have it in their hands.

Information about the issue/return of literature is recorded in individual cards (documents) of readers. The program allows you to obtain statistics on debts and the demand for literature. A special technology for book distribution based on barcoding of copies and library cards has also been implemented.

The Reader workstation is characterized by a user-friendly interface designed for a user who does not have any special knowledge. The program takes into account different levels of user training. An undoubted advantage of the system is a wide range of search tools that provide quick (by direct access through dictionaries) search in electronic catalog databases for any description elements and their combinations. It is possible to work with several databases that make up the electronic catalog. The user has the opportunity to use paperless technology for placing an order for the issuance of literature.

The automated workplace "BOOK PROVISION" is intended for maintaining a database academic disciplines, associated with databases of readers (students) and catalogues. A user-friendly interface displays all options for connections between academic disciplines, students and literature.

The calculation of book supply ratios is carried out taking into account the following provisions:

Determining the number of students and the number of copies online,

Taking into account the possibility of students using one textbook for several disciplines,

Accounting for the availability of copies intended for certain categories of students (“allocated funds”),

Taking into account the possibility of reusing the textbook sequentially by different groups of students during one semester;

The program provides for the generation of tables of book supply coefficients for any subset of literature for a given semester and the generation of various output forms, including “Provision of students with literature from the university fund” in accordance with the requirements of the Ministry of Education.

Software Web-IRBIS is intended to provide Internet users with access to electronic catalogs and other bibliographic databases of IRBIS. Web-IRBIS is used as one of the main components of library Internet servers and Internet complexes.

All functions are fully managed by the administrator, including setting up search forms, adding and removing search fields, setting their attributes, enabling categories and static dictionaries. Elements of support for electronic document delivery services and direct access to full texts (if available) based on search results have been introduced. Authorized access technology is not built on the level of standard web server methods, but on the basis of original solutions using dynamically generated pages and form file libraries. This was first implemented to enhance the ability to adapt to specific conditions and increase resistance to unauthorized access. Web-IRBIS has built-in support for including links to full texts of documents in the electronic catalog. At the same time, a free technology for generating links in the form of URLs has been implemented, which allows you to use this not only to create your own collection of full texts, but also to catalog and include Internet resources in a database, which is extremely important in modern conditions. Thus, Web-IRBIS can be used as a basic technology when creating virtual and electronic libraries. The process of creating links is quite simple and fully integrated with IRBIS technology. Web-IRBIS provides high speed execution of queries of varying degrees of complexity. Web-IRBIS supports extended formats and sets delivery parameters; allows the possibility of using advanced query generation tools and using several terms in one field; has advanced service functions.

Web-IRBIS is based on the following set of main components:

1. A module for providing communication between the web server and the database, created on the basis of CGI technology for the Apache and WebSite web servers. In addition, it ensures that the software works with any other servers that support this technology, which is a standard for running applications on the Internet. IIS uses internal API support technology. Modules using CGI are designed as executable programs, API - in the form of dynamic libraries. These modules are the only ones specific to various web servers - all the others do not depend on the type of specified servers and methods of interaction.

2. Modules for searching and formatting results are common to Web-IRBIS and IRBIS and are designed as dynamic libraries. They are controlled by the communication module and provide search and output of pre-formatted results in accordance with the passed parameters. The final formatting and conversion to HTML is done by the communication module.

3. A library of form files is the basis of secure authorized access technology. The developed algorithm will make it possible not to permanently store search pages and result pages - they are created when a request to perform an operation is received and are deleted after the process is completed. Therefore, it is impossible to gain unauthorized access to all modes from the Internet.

4. Technological databases. Contains information about registration of remote users and received orders.

5. Tree of static pages. Used for initial study and as examples for designing your server.

Main system characteristics Web-IRBIS are the following:

Full compatibility with all components of the IRBIS family;

Unified technology for servicing local and remote users;

Unified technology for servicing requests received online and by e-mail;

Full compatibility of input worksheet descriptions to ensure the cataloging process with the network version of the system;

The ability to use a single bibliographic array both for technological operations and for servicing local and remote users;

Availability of functions to support electronic libraries, electronic delivery of documents and IBA;

Availability of distributed support functions corporate systems and multi-branch networks;

Availability of a simple and convenient billing and user authorization system;

Ability to work with any number of bibliographic databases, including simultaneously;

The ability to generate a request in fixed and free forms using most information search operations;

Ability to use any user-defined output formats, including RUSMARC, UNIMARC, MARC21.

A user of the Web-IRBIS system can perform a number of basic operations:

1) Search in an arbitrary database with an IRBIS structure, using an unlimited number of fields, using any elements of description and their combinations, with the ability to determine prefixes and qualifiers of search terms, normalize words and use truncation apparatus

2) When searching, use static dictionaries and rubricators included in search forms or connected externally, with the possibility of combining dictionary elements with any other search requirements;

3) Use of dynamic database dictionaries, with the ability to obtain a list of dictionary terms with subsequent search for selected terms; navigation through dictionaries, including setting the start of scanning by the first characters, and in terms of “next”, “previous”;

4) Display records from an arbitrary database in all types of standard formats, including information, in the form of an index card, in tags and decrypted RUSMARC, UNIMARC, MARC21. It is possible to use any formats defined by the user in the IRBIS notation;

5) Quantization of output records in a user-defined format, followed by navigation in terms of “next”, “previous”;

6) Selection of records from among those found, with their subsequent processing, including uploading selected records in standard formats RUSMARC, UNIMARC, MARC21;

7) Cataloging in three modes:

cataloging new or read documents by number;

cataloging the found portion of documents;

cataloging of imported documents;

Web-IRBIS is a reliable and convenient platform for implementing library Internet applications and their subsequent integration into a single library Internet complex. Web-IRBIS is constantly being improved and modified, new functions and capabilities are being added, and integration with other subsystems of the IRBIS family is being deepened. The outsourcing service department IRBIShost was built on its basis. User support is provided as traditional way, and through the Internet conference system.

Currently, the State Public Library for Science and Technology of Russia has created the IRBIS64 subsystem for creating full-text databases. Documents in these databases can be texts in TXT, DOC, RTF, PDF, HTM, HTML formats. This subsystem implements semantic analysis of texts. Approaches to solving the problem of semantic processing of texts can be formulated in the form of the following stages:

1. Creating a full-text database from an array of texts.

2. Natural-thematic classification of texts based on identifying significant terms of the subject area. Thematic classification allows you to compare texts with each other for similarity in meaning. A thematic classifier is a set of thematic dictionaries that includes terms that are significant in a given subject area.

The IRBIS64 full-text database subsystem includes:

1. Advanced workstation “Administrator”, which, in addition to standard functions, includes additional modes for working with full-text databases.

2. Workstation of the end user (reader) for searching and viewing full-text databases. This workstation implements special search algorithms:

Search for queries in natural language.

Search for similar texts to a text from a full-text database in a user-specified thematic context.

Search for similar texts to external (in relation to the full-text database) text in a user-specified thematic context.

In addition to the end user (reader), the system is focused on the expert user, whose task includes preliminary work on creating a full-text database and natural-thematic classification of texts. In addition, the system will allow experts and classifiers to work with full-text library collections in the mode of intelligent semantic analysis of texts. (All these functions are implemented in the extended workstation “Administrator”).

2. Implementation and use of IRBIS

The selection management process and selection of software for library automation tasks, as well as implementation, can be represented by the following components:

1. Determination of the types of work that are subject to automation.

2. Correspondence of software capabilities to automation tasks.

3. Determination of the required computing resources for automation.

4. Presentation of the main stages of software implementation and drawing up a preliminary plan.

5. Analysis of the received data and making a final decision.

6. Settings. Technological issues of software.

7. Program administration.

To carry out automation you need:

Qualified personnel;

Support of the main goals of automation by the team, founder, sponsors;

Availability of consultants who have participated in similar projects;

Proven (approved) software.

The process of implementing any automation system in libraries can be viewed from different angles. Firstly, there is an administrative component; it is perhaps the most important at the stage of selecting software and creating technological interaction between system users. Secondly, this is a professional component, the same one that allows a person whose work is being automated to work comfortably in this program. And the third component is the user of library resources, the person who receives bibliographic information as the output of the entire automated chain.

The implementation of any software product (especially licensed and expensive ones) should begin with familiarization with its demo version.

When implementing the IRBIS program, libraries are faced with the need for an in-depth study of library technological processes and their optimization. This sometimes requires the creation of a new structural unit, for example, a sector for technological support of library processes, which is responsible for compliance with the technology of work in the IRBIS environment, analyzes processes, and develops optimal and coordinated solutions when implementing (and subsequently operating) program modules.

Automation of any area of work requires additional costs during the period of “transition” of technologies. At the same time, it is necessary to financially support both traditional technologies and increasingly voracious new ones. Depending on the needs and capabilities of libraries, the process of mastering new technologies can be either very slow or very fast.

For the successful operation of the IRBIS system, it may be necessary to significantly modernize the fleet computer equipment, organize new automated workplaces. To implement barcoding technology, you need to purchase a thermal transfer printer and hand-held laser scanners.

To implement IRBIS, it is necessary to develop a plan for implementing the system, including technical, technological, organizational and methodological aspects, as well as personnel retraining. As a rule, it is necessary to solve the following problems:

Modernize your PC fleet and peripherals:

Train staff to work in the IRBIS environment;

Convert existing CIs and library databases;

Implement the modules “Collector”, “Cataloguer”, “Reader”, “Book Issue”, using barcoding technology to serve readers and manage the collection;

Modernize the library's WEB site and publish a database using IRBIS technology.

First of all, it is necessary to analyze the existing technology for maintaining a database and determine the sequence of work, as well as the resources necessary for their implementation.

Obviously, one of the key issues in mastering IRBIS is staff training, overcoming psychological barriers that inevitably arise both among those who begin to use computer technologies for the first time (employees of subscription departments) and among department personnel who have successfully worked for several years using other programs, for example, “Library” (in the latter case this is caused by the fundamental differences that exist between the IRBIS and “Library” programs). A professional development plan must be drawn up taking into account the level of computer technology knowledge of specific employees (based on preliminary testing and questionnaires). The plan may include solving various problems: from acquiring initial skills in working with a PC, mastering the Windows OS, to a detailed study of individual IRBIS modules.

According to the plan, the development of IRBIS should be carried out in several directions at once, which requires widespread involvement of personnel from most departments, well-thought-out and interconnected solutions.

At the stage of creating a technical specification for conversion from previously used programs, difficulties may arise due to the inconsistency of library EC records with the requirements of the USMARC format, or incorrect filling of fields by library catalogers. Therefore, it is necessary to analyze almost every CI field. Those fields that cannot be corrected using software have to be edited manually. Creating a technical specification also requires an in-depth study of the USMARC, UNIMARC, RUSMARC formats.

Thus, as a result of the work carried out, it is possible not only to prepare the database for conversion, but also to significantly improve the quality of the library's EC and database, and to improve the skills of employees in the field of machine-readable formats.

The following tasks are solved using barcoding technology:

1. Accelerating the processes of issuing and accepting literature, reducing the time a reader waits for a book to 10 minutes;

2. Simplification of the issuance and return of literature for the reader (refusal of book forms and reader requirements);

3. Elimination of mechanical errors when accepting/issuing books;

4. Accelerating the processing of new receipts by reducing the number of transactions;

5. Saving money: sticking on pockets and printing book forms, purchasing reader forms becomes unnecessary.

Bar coding in the library is used not only to automate book lending, but also inventory. However, human participation in the inventory process is quite large. And therefore the human factor plays an important role, which cannot be ignored.

It should be noted that when conducting an inventory, it is necessary to first or simultaneously verify the correspondence of barcodes on labels to identifiable material assets. This requirement is due to the fact that one of the main problems is the so-called mis-grading, when, say, on a chair, a barcode corresponding to the table is glued.

Another problem is the need to create a “snapshot” of the position of material assets at the time of inventory. If during the inventory process the movement of material assets does not stop, then some barcodes may not be read, and then the system will issue a message about a shortage, although the corresponding values are available.

The issues discussed above must be monitored during the inventory, which will reduce the errors of inspectors to zero. Otherwise, the reliability of the inventory results may be questionable.

The introduction of automated technology is preceded by a lot of preparatory work; an action plan for implementation must be drawn up new technology, priority areas of activity have been identified:

1. Purchase and installation of equipment, training of library staff;

2. Mass printing of barcodes on books using “hot” start technology;

3. Assigning a barcode to the active part of the fund (before issuance and after return);

4. Bulk printing of stickers for library cards. Assignment of library cards to library cards as readers come to subscribe to scientific literature.

At the next stage it is necessary to develop technical task(TOR) for the creation of the “Reader” database (defining the list and content of fields, composition of dictionaries). When creating technical specifications, it is necessary to take into account the existing technology of working with readers in the library: registration, re-registration, work with debtor readers, types of accounting documents, etc.

It should be noted that no automation system will work if:

The team is hostile (there is no motivation for implementation or, worse, there is motivation for non-implementation);

There is no plan for implementing an automation system;

No one sees at least medium-term forecasts for the operation of such a system and has no idea what all this is for;

The stages of the automation program and the persons responsible for mastering the assigned tasks have not been defined;

There are no qualified performers at any stage of the work.

On given time There is no automation software that satisfies all the needs of librarians, and, accordingly, is capable of solving all of the above problems. Therefore, the question of how to automate each library, whether to use one software system or work with several different software products to increase efficiency, is especially acute.

Conclusion

The developer and distributor of the IRBIS system is the International Association of Users and Developers of Electronic Libraries and New Information Technologies. Founders of the Association: State. Public Scientific and Technical Library (SPNTL) of Russia, etc.

In Russia and the CIS countries, the IRBIS system is one of the recognized leaders among software products of this kind. Currently, IRBIS is used in hundreds of libraries of different sizes and different profiles. Distinctive feature IRBIS is that it is aimed at users who are not high-level computer specialists. The use of IRBIS, of course, greatly expands the possibilities for serving library readers. Irbis has ample opportunities to adapt to the operating conditions of a particular library, i.e. During delivery and installation of the system, customization can be made in accordance with the specific requirements of the user.

The advantageous aspects of IRBIS are that:

all main library processes are automated as independently functioning subsystems;

IRBIS meets international requirements and international library formats;

the Russian interface greatly facilitates the development of IRBIS;

relative cheapness;

This system implements all standard library technologies. These are technologies of acquisition, systematization, cataloging, reader search, book distribution.

The system has five types of automated workstations: “Collector”, “Cataloguer”, “Reader”, “Book Issue”, “Administrator”.

The system allows you to create and maintain any number of databases that make up the electronic catalogue. Dictionaries are automatically generated, and a quick search is possible for any description elements and their combinations. Cataloging tools allow you to process and describe any type of publication (books, magazines, video material, CD-ROM). The system supports traditional "paper technologies": from printing order sheets to printing all types of index cards. The reader has the opportunity to search in the electronic catalogue: by keywords, by author, by title, by year of publication, by UDC, by subject heading, etc.

The following order of implementation of Irbis in the library is recommended: Acquisition - Cataloger - Book lending - Reader. AWP Reader should be implemented only if the entire catalog (or a significant, important, requested part) has already been filled into the database. Otherwise, if there is very little there, then there is no point in the Reader. In addition, the Reader is really needed for electronic book distribution, and for this you need to first implement this book distribution. Almost every workstation is logically connected to some other one, however, the Collector and the Cataloger are connected not only logically, but also physically, so it is advisable to start implementation with them.

Bibliography

Brodovsky A. I., Sboychakov K. O. New generation of library automation system IRBIS - IRBIS64: from electronic catalog to full-text databases // Libraries and associations in a changing world: new technologies and new forms of cooperation: Proc. Conf. - M., 2004.

Brodovsky A. I., Sboychakov K. O. Full-text databases in the IRBIS64 system - Eighth International Conference and Exhibition "LIBCOM-2004", "Information Technologies, computer systems and publishing products for libraries" November 15 - 19, 2004 http://www.gpntb.ru/libcom4/index3.cfm?n=tez/doc1/doc8

Karaush A.S. Automated technology for creating communication fields in the IRBIS System // "Information technologies, computer systems and publishing products for libraries": Materials of MK "LIBCOM-2002". - M.: GPNTB of Russia, 2002. - P. 120-121.

Karaush A.S. Optimization & automation. Problems of informatization in library science // Library Science - 2005. - No. 1. - pp. 27-28.

Karaush A.S. Software for automatic synchronization of IRBIS system databases / A.S. Karaush, D.Yu. Kopytkov // Scientific. and tech. b-ki - 2003. - No. 10. - P. 88-91.

Lapo P.M., Sokolov A.V. Introduction to digital libraries, 2005. http://natlib.org.by/html/news2005/7july/data/PDF.pdf

International Association of Users and Developers of Digital Libraries and New Information Technologies (ELNIT Association) http://www.elnit.ru/

Sboychakov K. O. Prospects for the development of IRBIS in terms of using a system of semantic text analysis to create full-text knowledge repositories in a modern library // Libraries and associations in a changing world: new technologies and new forms of cooperation: Tr. Conf. - M., 2003. - T.1. — P.122-125.

Shrayberg Ya.L. Basic provisions and principles for the development of automated library information systems and networks: Main trends in the environment, basic provisions and prerequisites, basic principles: Monograph. - M.: GPNTB of Russia, 2000.

International Association of Users and Developers of Digital Libraries and New Information Technologies (ELNIT Association) http://www.elnit.ru/

Library automation system IRBIS Works in any networks without limiting the number of users; Full integration into corporate library systems and technologies based on: means of supporting Web technologies and the Z39.50 protocol; full compatibility with the international formats UNIMARC, USMARC and the Russian communication format RUSMARC;

Support for an arbitrary number of databases that make up the electronic catalogue; Technology for automatic generation of dictionaries with the implementation of quick search for any elements of the description and their combinations; Tools for maintaining and using authoritative files, an alphabetical index to the UDC/BBK and a thesaurus; Support for traditional paper technologies: from printing a summary book to printing all types of index cards; Library automation system IRBIS

Support for technologies using barcodes on copies of publications and library cards; Support for full texts, graphic data and other external objects (including Internet resources); Tools for translating user interfaces into other languages; Using multilingualism based on UNICODE Library automation system IRBIS

Formal and logical data control, including spelling; A wide range of service tools that provide convenience and clarity of user interfaces, simplify the input process, eliminate errors and duplication of information; Wide possibilities for adaptation to the operating conditions of a particular library, including tools for creating unique work profiles for all categories of users; Openness – allowing the user to independently make changes within a wide range: from changing input and output forms to developing original applications.

Library automation system IRBIS Composition of products of the IRBIS32 family 1. Mini-IRBIS Administrator Cataloger Reader 2. Six basic delivery modules Administrator Kittener Cataloger Reader Book lending Book supply 3. Web-Reader – A module that provides remote search via the Internet 4. Web-IRBIS – A module that provides remote search via the Internet with component Z Universal interface for classification systems

Library automation system IRBIS Composition of products of the IRBIS64 family 1. Five modules of the basic delivery + server Administrator Accumulator Cataloger Reader Book lending TCP/IP server 2. Special modules for full-text databases Administrator Reader 3. Web-Reader – Module that provides remote search via the Internet 4 Web-IRBIS – A module that provides remote search via the Internet with component Z39.50

Library automation system IRBIS ARM Administrator Performing operations related to maintaining IRBIS databases in an up-to-date and safe state, As well as: Setting up and creating user profiles based on special tools.

Library automation system IRBIS ARM Completer Preliminary description and execution of order documents; Order fulfillment tracking; Registration of receipt of literature; Automated transfer of descriptions for cataloging; Subscription of periodicals for library departments (subscription cards and order sheets); Transferring descriptions of periodicals to the Electronic Catalog after receiving the first issue of the issued publication with subsequent registration of the next receipts in the Cataloger workstation; Automatic subscription for the next subscription period; Writing off literature; Typical output forms.

Library automation system IRBIS ARM Cataloger Processing and description of any types of publications; Original technology for describing periodicals; Automated technology for linguistic processing of publications; Special technology for copying data, eliminating the need for re-entry; Formal-logical data control system; Original technology for automatic verification of doublets; Output forms; Technology for entering and representing any symbols.

Library automation system IRBIS ARM Reader Comfortable, user-friendly interface; Taking into account different levels of user training; A wide range of search tools that provide quick search in the database for all the main elements of the bibliographic description and their combinations; Working with multiple databases; Paperless technology for placing an order for issuing literature; Sorting search results (when viewing and printing) according to various criteria.

Library automation system IRBIS ARM Book lending Technology for forming and maintaining a queue of electronic orders for issuing literature and recording their execution; Current information about available copies, issued literature and readers; Technology for recording the return of literature; Technologies for issuing without an order, issuing without EC, extension; Maintaining all information about issuance/return in reader records; Obtaining statistical information; Special technology for book distribution based on barcoding of copies and library cards;

Library automation system IRBIS ARM Book supply Designed to automate the collaboration of electronic catalog databases and databases containing data about the university: Maintaining a special database containing data about the educational process: disciplines, student populations, structural elements of the university. The interface displays the current state of the databases in their relationships. Search tools in each database, display of connections of one database with others, display of tables of book supply coefficients, tools for transferring data from one database to another, database control tools. Modules for input/correction, generation of tabular forms, execution of batch jobs, logging of work.

Library automation system IRBIS Full-text database subsystem 1.Extended workstation “Administrator”, including additional modes for working with full-text databases. 2.Workstation of the end user (reader) for searching and viewing full-text databases with the implementation of special search algorithms: Natural language query search. Ranking of found documents by their relevance. Search for similar texts in a user-specified thematic context.

Library automation system IRBIS Web-IRBIS Unified technology for servicing local and remote users; Use of a single bibliographic array for technological operations and for servicing local and remote users; Availability of a system for automatically recognizing the encoding of an incoming client; Ability to work with any number of databases; Possibility of forming a request in fixed and free form using information search operations; Ability to use any user-defined output formats; Z - component.

Library automation system IRBIS Deliveries and system versions Version for running under MS DOS Demo version Mini-IRBIS Modular delivery Basic delivery Expanded delivery Full delivery Special supplies for medical libraries New versions of the system - every 6 months

Library automation system IRBIS Pricing policy Component Cost (excluding VAT) (USD) IRBIS system (basic delivery) 2800 automated workplace Administrator 500 automated workplace Completist 600 automated workplace Cataloger 600 automated workplace Book issue 500 automated workplace Reader 600 automated workplace Book supply 600 automated workplace MBA 600 Mini-IRBIS 7 00 Web-Reader1200 Web-IRBIS1800 TCP/IP server (10 users) 600 Modules for full-text databases 1400

Library automation system IRBIS Pricing policy (different if) IRBIS32 If you have IRBIS under MS/DOS - 50% If you have Mini-IRBIS - its cost is deducted IRBIS64 If you have IRBIS32 - only the cost of the TCP/IP server Full text subsystem If you have You IRBIS64 – the cost of the Administrator automated workstation ($500) is deducted

Library automation system IRBIS Maintenance and training -- Warranty support - within the scope of delivery cost -- Post-warranty support - 12% of the catalog price per year -- Support includes: Delivery of new versions Answers to questions and consultations on all types of communications -- Open forum for all users and non-users -- Permanent "IRBIS School" (full-time and remote) with the issuance of a Certificate of the established form for the licensed course "Computer Technologies in Libraries" -- Regular consulting classes at the International Conferences "Crimea" and "Libcom" -- On-site scientific and practical seminars

Library automation system IRBIS Numbers and geography -- More than 1200 users; -- The system works in libraries of various levels and types in: Azerbaijan Armenia Belarus Great Britain Georgia Israel Kazakhstan Kyrgyzstan Russia USA Uzbekistan Ukraine -- The system is distributed by 31 representatives Automation system bib 26

MINISTRY OF EDUCATION AND SCIENCE OF THE RUSSIAN FEDERATION
Federal Agency for Education

St. Petersburg State University of Service and Economics

Department of Computer Science

Test.
Discipline: “Information retrieval systems”
Topic: “Library and information system “Irbis””.

Completed by: 3rd year student 89u of specialty group 080502u “Economics and Enterprise Management” Pronina Ekaterina Aleksandrovna
Record book no.: gr. 9.03.035
Checked by: Myagkova Yu.A.

Velikiy Novgorod
2011
Content.

1. Introduction...................... ......................... ..... .............................. ............... .......3

2.Description of the workstation system Reader.................................................... ........ ........5

3.Search……………………………………................................. ...... ..............10

4.View……………………………………..... ............................... ... ........eleven

5. Literature used…………… …………………………………..13

1. Introduction.

IRBIS is a library automation system (Integrated Library Information System), which is one of the recognized leaders among software products of this kind in Russia and the CIS countries.

The developer and distributor of this system is the International Association of Users and Developers of Digital Libraries and New Information Technologies.

Currently, IRBIS is used in hundreds of libraries of different sizes and different profiles. Its distinctive feature is that it is aimed at ordinary users who are not high-level specialists in computer technology.

The use of IRBIS, of course, greatly expands the possibilities for serving library readers. It implements all standard library technologies: acquisition, systematization, cataloging, reader search and book lending.

The system has five types of automated workstations: “Collector”, “Cataloguer”, “Reader”, “Book Issue”, “Administrator”.

Main characteristics of the system:

computer networks

The integrated library and information system "Irbis" is designed to automate basic library functions. The system can be implemented as follows: local network, and on the Internet. The system is a set of interconnected automated workstations (AWS) of the following types:
Administrator - to work with system databases as a whole (ensuring safety and keeping up to date);
Acquisition - a program that allows you to perform functions of acquisition and accounting of library collections;
Cataloger - for creating electronic catalog databases (reader databases and alphabetical subject index databases), performing searches in bibliographic databases with subsequent correction, copying, viewing and printing of found documents;
Book lending is the workplace of a library worker who performs the functions of issuing literature in accordance with generated orders and returning it. Orders generated at the Reader workstations are automatically sent to the Book Issue workstation.
The reader is the workplace of the end user of the electronic catalogue.

2.Description of the automated workplace system Reader.
The IRBIS system is focused on working in a local area network (LAN) and is a set of interconnected automated workstations (AWS) of five types:
AWS "COMPLETETOR" - is a workstation of a library worker who performs the functions of acquisition and accounting of library collections on the basis of maintaining a special database (DB);
AWS "CATALOGIST" - is a workstation of a library worker who performs operations of cataloging and systematizing publications, i.e. functions for creating Electronic Catalog databases;
AWS "READER" - is a workstation for the end user of the Electronic Catalog and is intended for a comprehensive search in the Electronic Catalog, viewing/printing the information found and generating an order for the issuance of the found literature;
AWS "BOOK ISSUE" - is a workplace of a library worker who performs the functions of issuing literature in accordance with formed orders and returning it;
Workstation "ADMINISTRATOR" - is a workplace of a specialist who performs system operations on databases as a whole, aimed at keeping them up to date.
Let us dwell in more detail on each of the automated workstations.
AWS "COMPLEKTOR" - provides solutions to the following tasks based on maintaining a special database:
Regarding PERIODICAL and CONTINUING PUBLICATIONS:

different addresses

In the future, when the Rospechat Catalog appears on the market, as well as Publishing House Plans and other catalogs on machine-readable media, they can be used for the initial input of publication descriptions and automatic correction of changes in subscription details.
Regarding NON-PERIODICAL PUBLICATIONS:

The technology for entering/correcting and searching for records in the acquisition database uses all the capabilities implemented in the CATALOGIST workstation.
AWS "Cataloguer". In LAN conditions, the system ensures the functioning of an arbitrary number of Catalogizer workstations with the ability to simultaneously change/replenish one database.
To create a database of the Electronic Catalog, the Catalogizer workstation offers a technology in which the following main characteristics can be distinguished:

Various types

In addition to forming the Electronic Catalog database, the Cataloger workstation is also used to create and maintain a Reader database.
AWS "Reader". In LAN conditions, the system provides the ability to simultaneously search in the same databases of the Electronic Catalog by an arbitrary number of users, i.e. simultaneous functioning of an arbitrary number of Reader workstations is ensured.
It is necessary to note the following main characteristics of the Reader automated computer:

AWP "Book Issue". In LAN conditions, the system provides work with a queue of generated orders for delivery in real time, i.e. orders generated on the “Reader” workstations are automatically sent to the “Book Issue” workstation.
The following main characteristics of the automated workstation “Book Issue” can be noted:

AWS "Administrator". This workstation is used to perform operations on the system database as a whole, which are aimed at maintaining their relevance and safety. Almost all modes of operation of the Administrator workstation are associated with significant transformations of databases - up to their complete emptying - therefore only a responsible and trained employee should be allowed to work with this workstation.
The system provides the user with configuration tools, which, in particular, allow you to determine the user level of each specific workstation (PC), i.e. determine which workstations are available at a given workplace, and thereby determine the type of the Main Menu of the system (for the DOS version).

AWP Reader is used to search library databases, view, print found documents and generate an order for the issuance of found literature.
When you start the AWP Reader program, a registration window appears in which you need to enter the reader’s ID or full name.
Having filled out the card correctly, you can start working with the library catalogs.
Functionally, the AWP interface consists of two main working planes: Search and View. As can be seen from the figure, working with the base is simple and straightforward. In order to find a book or information that interests us, we need to create a current request.
Main characteristics:

3. Search
The Search working window contains the following components:
database - select the database in which the search is supposed to be conducted;
type of search - selection of an element of the bibliographic description and the corresponding dictionary in which it is intended to search in installed base data;
dictionary - working with a dictionary corresponding to the selected type of search in order to select search terms for the current request;
current request - formulation of a request for the next search;
completed queries - accumulation of information about completed queries and their use in the current query for the purpose of clarification or merging.
So, first, let's define the search form. It can be produced according to various parameters:
keywords;
author;
thematic rubricator;
type, type of document;
nature of the document;
title;
team, event;
subject headings;
geographical headings;
country of publication;
language;
the year of publishing;
magazine for the year;
publishing organization;
ISBN/ISSN; 496
document code;
physical storage medium, etc.;

Naturally, each type of search has its own characteristics. When you select one or another type of search, a dictionary is automatically generated containing a list of key terms (for of this search), and also displays information about how many documents contain the corresponding keyword.
Based on the type of search we are interested in, we select keywords from the dictionary, compose a query, and click the Execute button. Then, in the Completed requests field, reflect
etc.................

Library automation system IRBIS: overview of corporate interaction tools

The tools that provide corporate interaction that exist today in the IRBIS system are presented.

Key words: IRBIS library automation system, library technologies, automation, corporate interaction, communication formats, borrowing technologies, consolidated electronic catalogues, distributed catalogues.

IRBIS is a family of software products designed to automate library technologies. Among these products we distinguish basic and additional ones. The main ones are, first of all, three generations of Library Automation Systems - IRBIS32, IRBIS64 and IRBIS128. focused on automation of traditional technologies associated with the creation and maintenance electronic catalogs libraries.

IRBIS32 is addressed to small libraries, IRBIS64 - medium and large, and IRBIS 128 is designed to create corporate systems, that is, such associations in which groups of libraries or departments and branches of one library participate.

The main products also include IRBIS64-Full-text databases - a system designed to create not bibliographic databases (which are electronic catalogues), but full-text ones. This product can be considered as a tool for creating a digital library.

Additional products of the IRBIS family include software solutions that represent a specialized “add-on” to the main products. This is, for example, IRBIS-Image-catalog. designed for retroconversion of large card catalogs, i.e. for creating EC based on scanned images of catalog cards and their texts, recognized automatically.

As additional IRBIS products, databases of library classification systems (BBK, UDC, SRNTI) on CDs are also offered.

The IRBIS system is standard, universal and designed for use in any libraries, regardless of their scale and profile. Among the hundreds of users of IRBIS (more than 3 thousand - national libraries, federal, regional, district, city central libraries, inter-settlement and village) according to the acquisition profile there are universal and specialized (medical, pedagogical, for the visually impaired, children's, spiritual, etc.). A significant part of IRBIS users are libraries of universities, schools and other educational institutions.

For all its versatility, the IRBIS system also offers solutions focused on specific types of libraries: for example, solving the problem of book supply for university libraries.

We can talk a lot about individual system modules, their characteristics and functionality, but in the context of the topic under consideration, we should dwell only on those capabilities of IRBIS that are associated with its ability to integrate into corporate systems and technologies, i.e., allow interaction with other library systems and resources.

The corporate capabilities of IRBIS are based on two main characteristics:

support for communication formats, including RUSMARC based on two-way data conversion;

support for web technology and Z39.50 protocol.

Let us reveal in a little more detail the specific corporate capabilities of IRBIS.

The simplest of them is file exchange of bibliographic data in a communicative format. This is an elementary opportunity, and it makes no sense to talk about it in detail - it should only be noted that in addition to the export/import modes in the RUSMARC format, IRBIS has the ability to load and unload bibliographic data in the UNIMARC and MARC21 formats. It is also possible to import data from specific library systems, such as Library 2 and MARK (those versions of these systems where uploading in the RUSMARC format was not implemented).

The most important, primarily from the point of view of everyday library work, corporate technology in IRBIS is borrowing technology: it allows you to borrow ready-made bibliographic descriptions from external Internet resources directly in the cataloging process.

The IRBIS system offers various borrowing technologies: first of all, borrowing from electronic catalogs available via the Z39.50 protocol (these are catalogs of all the largest libraries in Russia and the world); The regime of borrowing from the IRBIS corporation opens up wide possibilities (this is a virtual unification into a single information resource of electronic catalogs of all libraries working on the IRBIS system and not objecting to such a merger) and, finally, it is an opportunity to borrow from LIBNET resources (contractual relations are assumed with this organization ).

The IRBIS system implements the reverse technology of borrowing - this is the online transfer of ready-made bibliographic descriptions to external corporate resources, these can be databases accessible through the IRBIS web gateway or via the Z39.50 protocol. In particular, union catalogs can be maintained based on this technology.

The corporate capabilities of IRBIS include the ability to work in local system modules (“Cataloguer”, “Complete”, etc.) with “foreign” databases. “Foreign” refers to databases located on the servers of other libraries that use the IRBIS system: a cataloger in a particular library can work with the databases of other libraries in the same way as with its own.

The IRBIS system offers tools for creating consolidated and distributed catalogs, which are the essence of many corporate systems. It was the capabilities of IRBIS that were used to create a prototype of a consolidated catalog of university libraries under the project “Development of an information system for access to electronic catalogs of libraries in the field of education and science within the framework of a single Internet resource.”

The ability to build distributed catalogs was implemented, in particular, during the creation of the IRBIS corporation. Using the same scheme, distributed catalogs can be built that unite any groups of libraries working on the IRBIS system. The presence of a Z-server, which provides access to the IRBIS database via the Z39.50 protocol, allows IRBIS user libraries to participate in the creation of distributed catalogs in a heterogeneous environment, i.e. in associations of libraries that use various systems automation. An example of such an association is the Corporation of Moscow Public Libraries, among which, in addition to IRBIS users, there are libraries that use LIBER and mapk-sql.

Completely new opportunities for corporate interaction are opening up in last generation IRBIS - IRBIS128, which, as already mentioned, is focused primarily on corporate technologies. In addition to building consolidated and distributed electronic catalogs, IRBIS 128 provides such an interesting opportunity as combining various databases - both “Irbis” and any others available via the Z39.50 protocol, at a logical level, when “on the fly” not only the actual data, but indexes, and at the same time a single information resource is created for both search and data entry. That is, the end user, for example, a cataloger who enters data, can work with a database, which is actually the result of the addition of IRBIS’s own database and several databases of other libraries available via the Z39.50 protocol. IRBIS128 has the ability to write providers for databases accessible via other protocols.

Talking about corporate opportunities IRBIS, it is worth mentioning the recently implemented feature that provides support for access to the IRBIS database through government service portals.

These are, in brief, the means for ensuring corporate interaction that exist today in the IRBIS system.

// NTB. – 2-12. - No. 11. – P. 57-60.

MBUK TsBS Divnogorsk

Central City Library

Information and bibliographic department

Workshop on working in the Irbis-64 program

AWS "Cataloguer"

Analytical list of articles

from periodicals

Practical guide

Divnogorsk 2013

Compiled by:

Solovyova Elena Sergeevna,

Shvets Olga Vladimirovna

Editor:

Bondarchuk Margarita Genrikhovna

Responsible for release:

Gridina Lyudmila Kuzmovna

From the compiler

IRBIS is a modern library automation system designed for use in libraries of any type and profile. Allows you to describe all types of publications. The system interfaces are as close as possible to the user’s needs and are easy to learn. The “Catalogizer” workstation is an automated workstation of a library employee who performs the functions of creating and maintaining databases.

This practical guide is intended for organizing work in the automated workplace “Cataloguer” of the IRBIS 64 library automation system.

The purpose of the manual is to familiarize yourself with the basic principles of creating an analytical bibliographic record in the “Cataloguer” module.

The manual is designed for specialists just starting to work in this program, specialist librarians, bibliographers already working in the “Cataloguer” workstation of the library automation system “IRBIS 64”.

Registration of periodicals in the Irbis-64 program

1. Before creating an analytical bibliographic record, you must register the periodical. To do this, select the “Newspapers and Magazines” database. (We register only if the publication is new and has not been previously registered)

2. Then select the worksheet “OQ51 Description of the journal and entering information about the first receipt.”

3. Then open the dictionary on the left and select the position “Title - magazines”.

4
. Open "Settings", the “Set Personal Options” window appears. In the column “Stage of work”, press the button

And select RJ - log registration. Click “Apply”.

5. In the dictionary, in the “Key” field, enter the title of the magazine, for example: “Technology for Youth.”

We draw your attention to the obligation to check the periodical!

We check the registration of the previous issue of the periodical in the window
, press the “numbers” button, and a window with the registered numbers opens, then, making sure that the journal is not registered, press the “cancel” button and begin registration.

7. In the window, click the “registration” button, a window opens and in the “936: Number, part” field, enter the journal number.

8. Then, in the “910: INSTANCE INFORMATION” field, click the button, the “Element: 910: Instance Information” window appears. We set the status to “0”, set the “Date” field in the “No.” field - hold down the alt button and press the letter D on the keyboard. In the “Storage Location” field, indicate where the copy is stored. Press enter and the “Save” button! We check the bibliographic record and other elements of the description.

Creation of analytical

bibliographic record

1. Open the workstation “Catalogizer”. Select the database (database) in which the records will be saved.

2. Then select RL (worksheet) ASP42 – Analytical description of the article (full), format – optimized.

3. The “Duplicity” page is intended for checking a newly entered document for duplication. Therefore, if you need to enter another record in place of the detected doublet, you need to:

delete or change the data value in the field on which the cursor is located (this, of course, removes the doublet message);

“empty” the document;

enter new data. After checking for duplication, on the same page, fill in the following fields:

P
This field is intended for entering information about the author if the article was written by one author. For articles written by two or three authors, field 700 The first of these authors is given. Information about the second and third authors is reflected in field 701.

In the underground 700 press the button, after which a window opens.

5. In the window that opens, fill in the Last name, Initials, Extension of initials, Additions to names, except dates (ranks, epithets, positions), etc.

6. Field 200: Title

This field is required. Enter the main title of the article. The title proper is given in full as it appears in the publication. We fill in the subfield “Information related to the title” - this is information explaining the content of the article.

If it is not clear from the title of the article what the article is about, we formulate the content of the article ourselves and enclose it in square brackets.

For example: [About the bibliographic search methodology]

First information about responsibility - the subfield is filled in automatically from the field 700 And 701.

Since we initially registered the publication, all necessary information about the magazine or newspaper is transferred automatically.

In this field we enter only pages, on which the article is printed, we enter without the letter “c”. A hyphen is placed between the numbers in the page designation; there are no spaces.

The digital designation of the magazine is given in Arabic numerals.

“Main BO” page

There is a small button at the end of the field
, when clicked, a window appears where the required fields are filled in. A unit opposite the field means that the field is repeated if necessary.

Technology Page

Fill in fields 907 – Cataloger, date and 902 – Document holder. IN 907 field the dates of stage-by-stage processing of the document and the full name of the performer are indicated. This data is an important element of accounting for the work of catalogers, both from the point of view of assessing the quantity and quality of work performed.

On the "Technology" page in Field 905 – Settings. Circulation KK... you can specify how many main and/or additional QCs (circulation) need to be generated when batch printing QCs. Specified as two numbers separated by a “/” character (no spaces). For example, 6/2 (a package can process a circulation of no more than 10 main CCs and no more than 5 additional ones).

Organize page

We sequentially fill in the fields we need.

This field is required. Repeat if necessary. Only one BBK index is entered in one field. BBK indices, separated by a “+” sign, are written into re-created fields by pressing 1.

Field 606 – Subject Heading

This field is required. Repeat if necessary. Optionally, geographical, chronological, and thematic subheadings can be added.

Field 610 – Keywords

This field is strictly required. Repeats for each keyword field 610. Keywords are formed by the bibliographer independently. Used to expand search capabilities.

Field 600 – Person’s name as a subject heading (Personality)

The field is repeated. This field is required. Information about persons is entered in the field when they are the subject of consideration in the article. Initials are entered in field 600a separated by a comma and a space after the last name. If there are several personalities, then a new one is added to enter information about each person field 600.

Field 331 – Abstract

An abstract of the article is entered in the field.

Once the entry is complete, you will see an index card in the right corner. It is necessary to check the correct sequence of elements of the bibliographic description. Edit if necessary. Save your entry by clicking the "Save" icon in the top left corner
.

“Print QC” mode

When you finish working with a document, you can print index cards of all types (in the required number of copies). First, before switching to the “PRINT QC” mode, it is recommended to look at the document in the “Set of Index Cards” format in order to determine whether additional and/or reference cards are being generated for it. Program correctional work ... AWS ... 64 By school... workshops By improving pedagogical professionalism and personal qualities of teaching staff; - was carried out Job By ...

L. A. Eliseeva © Federal State Budgetary Institution of Science State Public Scientific and Technical Library of the Siberian Branch of RAS (GPNTB with RAS), 2013

Pointer

... works By interdepartmental regional scientific program... Kemerovo: KREOO " Irbis", 2006. – 238 pp. – ... 30 00. 370. Workshop By botany: textbook. ... battles of the Red Army in Belarus... vol. 63, no. 1–6. 2005, vol. 64 , No. 1–6 1306. News of the Russian Academy...