Kultin N. B.

K90 Word 2007. The essentials. - St. Petersburg: BHV-Petersburg, 2007. - 176 p.: ill. + Video course (on CD-ROM)

ISBN 978-5-94157-993-8

The book is a practical guide for beginners on solving common problems in Microsoft Office Word 2007: typing and formatting text, working with tables, illustrations, and business graphics. Attention is paid to working with templates and forms, and collective work with the document. The book is distinguished by its accessible presentation, practical orientation, and a large number of illustrative examples. The included CD contains a video tutorial on the basics of Microsoft Office Word 2007.

For Beginner Word Users

UDC 681.3.06 BBK 32.973.26-018.2

Publication preparation group:

License ID No. 02429 dated July 24, 2000. Signed for publication on March 23, 2007.

Format 70 1001 /16. Offset printing. Conditional oven l. 14.19. Circulation 3000 copies. Order No.

"BHV-Petersburg", 194354, St. Petersburg, st. Yesenina, 5B.

Printed from ready-made transparencies at the State Unitary Enterprise "Printing House "Nauka"

199034, St. Petersburg, 9 line, 12

ISBN 978-5-94157-993-8

© Kultin N. B., 2007

© Design, publishing"BHV-Petersburg", 2007

Preface........................................................ ........................................................ ........
Chapter 1. New document................................................... .......................................
Launching Word .................................................... ........................................................ ..........
New document................................................ ........................................................ ....
Reference Information................................................ ........................................
Typing................................................ ........................................................ ........
Letters................................................. ........................................................ ...............
Uppercase and lowercase letters.................................................... ............................
Deleting an erroneously entered character.................................................... .........
Space................................................. ........................................................ .............
Numbers and special characters.................................................................... ........................
Full stop and comma........................................................ ........................................................ .
Dash and hyphen......................................................... ........................................................ .....
Go to new line................................................................... ......................................
Symbols........................................................ ........................................................ ..........
Spell check................................................................ ....................................
Error correction................................................ .........................................
Text input mode................................................................... ............................................
Scrolling text........................................................ ...............................................
Typing rules................................................................... .......................................
Saving a document........................................................ .........................................
Shutting down......................................................... ...............................................
Chapter 2. Editing a document.................................................... ...............
Beginning of work................................................ ........................................................ .....
Editing........................................................ ........................................................ ...............
Inserting a letter, word.................................................... ...........................................
Adding a paragraph................................................... ...............................................
Removal........................................................ ........................................................ ..........
Replacement................................................. ........................................................ ..............

Operations on fragments......................................................... ........................................
Selecting a fragment................................................... .......................................
Moving a fragment................................................... ...................................
Copying................................................... ........................................................ ....
Saving a modified document................................................................... ....................
Chapter 3. Document Formatting.................................................... ................
Font................................................. ........................................................ .............
Paragraph................................................. ........................................................ ...................
Characteristics of a paragraph................................................... ....................................
Formatting........................................................ ...............................................
List................................................. ........................................................ .............
Numbered list................................................... .......................................
Bulleted list........................................................ ....................................
Style................................................. ........................................................ ...................
Style Sets........................................................ ........................................................ .
Paragraph style (formatting paragraphs)................................................................. .............
Text style................................................... ........................................................ .....
Cancel formatting................................................... ...................................
User style................................................... ...........................................
Changing the style................................................... ...................................................
Pagination of a document................................................................. ...........................
Pagination................................................ ...............................................
Chapter 4. Printing................................................... ........................................................ ....
Page settings................................................ ............................................
Page size........................................................ ...................................................
Page orientation................................................... .......................................
Fields........................................................ ........................................................ .............
Preview................................................ ...................................
Printing a document........................................................ ........................................................
Chapter 5. Tables......................................................... ........................................................
Inserting a table........................................................ ........................................................ ..
Entering text into cells.................................................... ...............................................
Column width................................................... ...................................................
Formatting the table................................................... ....................................
Changing the font........................................................ ............................................
Horizontal alignment................................................................... ...........................
Vertical alignment................................................................... ...........................

Text direction................................................... ...........................................
Boundaries........................................................ ........................................................ ..........
Shading......................................................... ........................................................ ..........
Design template................................................... .........................................
Changing the table structure........................................................ ............................
Adding Rows and Columns................................................................. ............................
Deleting rows and columns................................................................. ...................................
Merging cells................................................... ............................................
Sorting................................................. ........................................................ ..........
Deleting a table........................................................ ...................................................
Diagrams........................................................ ........................................................ ..........
Constructing a diagram................................................... ....................................
Chart setup................................................... .......................................
Changing data........................................................ ...............................................
Changing the chart type................................................................... ...............................
Chapter 6. Graphics................................................... ........................................................ .
Drawings........................................................ ........................................................ ...............
Inserting a picture from a Microsoft collection .................................................................... ..........
Inserting a picture from a file................................................... ...................................
Image settings......................................................... ....................................
Creating a drawing................................................... ............................................
Start................................................. ........................................................ ............
Drawing a figure................................................... ...........................................
Changing the size of a figure................................................... ............................
Moving a figure................................................... ....................................
Deleting an element................................................... ...........................................
Changing an element................................................... ........................................
Circuit................................................. ........................................................ ............
Filling......................................................... ........................................................ ..........
Text................................................. ........................................................ ..............
Overlaying elements........................................................ ....................................
Grouping................................................. ...................................................
Net................................................. ........................................................ ..............
WordArt......................................................... ........................................................ .............
SmartArt................................................... ........................................................ .............
Chapter 7. Templates and forms.................................................... ................................
User templates........................................................ .......................................
Creating a template........................................................ ...........................................
Creating a document based on a template................................................................... ..........

Form................................................. ........................................................ .............
Word Templates................................................... ........................................................ ..
Chapter 8. Reviewing.................................................... ...................................
Change fixation mode................................................................... ................................
Review......................................................... ........................................................
Committing changes........................................................ ...........................................
Displaying changes................................................... ....................................
Chapter 9. Subject index.................................................... .......................
Footnotes........................................................ ........................................................ ...............
Conclusion................................................. ........................................................ ......
Subject index................................................ ....................................

Preface

The rapid development of information and communication technologies has led to the fact that an increasing number of people use computers not only to perform their official duties at work, but also at home, in everyday life. Computers are used by everyone: schoolchildren, students, scientists, employees and managers of firms and enterprises.

Computers are most widely used to solve office problems: typing and printing texts (from simple letters and abstracts to serious scientific works consisting of hundreds of pages containing tables, graphs, illustrations), calculations, and working with databases.

Historically, most users work on the Microsoft Windows operating system and use the Microsoft Office suite to perform office tasks. And this is not surprising, because the programs included in the package allow you to solve almost any problem.

Microsoft is constantly working to improve its software products, expanding their capabilities, making them more convenient and friendly.

Microsoft Office 2007 is the latest version of the Microsoft Office suite. The package is based on:

Microsoft Office Word 2007 - text editor;

Microsoft Office Excel 2007 - spreadsheet processor;

Microsoft Office Access 2007 - database management system;

Microsoft Office PowerPoint 2007 - a program for preparing and conducting presentations;

Microsoft Office Outlook 2007 is an email program.

	Introduction

Microsoft Office Word 2007 is a word processor (which is often called simply a text editor), in other words, a computer program designed to work with documents (this is how the texts the user works with are called). Using Microsoft Office Word 2007, you can quickly type and print the desired document (for example, a letter, article or report). A Microsoft Word document can contain illustrations, tables, and charts.

Microsoft Office Word 2007 is designed to work on the Microsoft Windows Vista operating system, but can also work on Microsoft Windows XP.

The book you are holding in your hands is not a description of Microsoft Word 2002 or a reference book. This is a guide to solving common problems that arise while working with Microsoft Word. The purpose of this book is to teach you how to effectively use Microsoft Office Word 2007 to solve common problems.

The book is addressed to novice users of Microsoft Word (namely Word, not a personal computer). This assumes that the reader already has basic computer skills, knowing, for example, how to open a folder and run a program.

In order to learn how to work with Microsoft Word and make the most of its capabilities, you need to solve specific problems. Work actively with the book. Apply the acquired knowledge in practice. Enter examples into the computer. Don't be afraid to experiment and make changes to the examples. The more you do on your own, the more you will learn.

new document

To receive a document printed on a printer (for example, a letter, article or abstract), you need to launch Microsoft Office Word 2007, create a document (in the simplest case, type text), save the document on disk and then print it.

Launching Word

In order to launch Microsoft Word 2007, you need to click on the Start button (a list of programs that the user has worked with recently will appear) and in the menu that appears, select the Microsoft Office Word 2007 command (Fig. 1.1).

If the Microsoft Office Word 2007 command is not in the list of programs, then you need to click in the All programs line, expand the Microsoft Office group (click in this line) and select the launch command there (Fig. 1.2). Please note that Windows analyzes the user's actions and adds the names of programs that the user frequently works with to the list that appears as a result of clicking the Start button. Therefore, the next time Word can be launched by selecting the appropriate command in the Start menu.

ADVICE

The Microsoft Office Word icon can be placed at the top of the Start menu and in the Quick Launch bar. To make the Microsoft Office Word icon appear at the top of the Start menu, you need to click on the Start button, expand the Microsoft Office list, place the mouse pointer in the Microsoft Office Word 2007 line, right-click and select from the menu that appears

MS Office software package for creating and editing text and graphic files is one of the most popular and widespread software from Microsoft. Millions of PC and laptop owners use it every day: for work, study, and collecting information. You can, without any problems, 2010 and any other edition to gain access to the full functionality.

Given the wide demand, MS introduces a number of changes and innovations in each new version. And this often becomes a problem for inexperienced users. When switching, for example, from Office 2003 to 2007, many people have difficulties mastering the system. And this gap needs to be closed in order to know how to work in Microsoft Office 2007 and make the most of the software.

Innovations in MS Office 2007

First of all, you should consider the new functions and changes that appeared in this edition. This will help you start learning and understand what exactly you will be working with. To meet new user requirements and computer industry standards, Microsoft has made several changes to the 2007 version.

1. Changed graphical interface. The Office package program menu has been significantly improved towards ergonomics and optimization. New functions have been added to the top panel, popular tools are collected in groups with the ability to edit them to suit your needs. We added a number of functions for graphic changes: color, font, etc.
2. Ribbon panel for easier tool layout.
3. New document format: docx, xlsx, etc. It is designed to speed up data exchange, reduce the weight of files and the load on the software.

It is possible that these changes will be incomprehensible to beginners. But with a little practice, you'll get the hang of it quickly.

How to use Office 2007?

If you have little to no experience with this software, then it wouldn’t hurt to outline the basic functions that are available to you in almost all programs. You can:

• create and edit various files (tables, text, graphic files);
• edit the entered information (color, font, size, styling);
• insert multimedia files, such as images;
• check data for graphic and stylistic errors.

To understand how to use Microsoft Office 2007 in more detail, you need to consider each software product separately. In the programs themselves, as well as on specialized websites, you will find brief instructions for “dummies” with descriptions of functions and tips.

Alle erweitern | Alle zuklappen

Worin besteht der Unterschied zwischen Office 2007 und Office 365?

Office 2007 enthält Anwendungen wie Word, Excel, PowerPoint und Outlook, die Sie als Dauerlizenz (einmaliger Kauf) für die Nutzung auf einem PC erwerben können.

Office 365-Pläne umfassen die Premium-Versionen dieser Anwendungen plus weitere Dienste, die über das Internet aktiviert werden, darunter der Onlinespeicherdienst OneDrive und Skype-Gesprächsminuten für die private Nutzung. Mit Office 365 erhalten Sie die umfassenden Funktionen einer installierten Office-Version auf PCs, Macs, Tablets (einschließlich iPad® und Android™-Tablet) und Smartphones. Office 365-Pläne sind als Monats- oder Jahresabonnement erhältlich. Weitere Informationen.

Wie kann ich feststellen, ob Office 365 auf meinem Computer ausgeführt werden kann?

Weitere Informationen zu kompatiblen Versionen von Windows und macOS sowie zu anderen Funktionsanforderungen finden Sie in den .

Ist für Office 365 ein Internetzugang erforderlich?

Für die Nutzung der Office-Anwendungen wie Word, Excel und PowerPoint ist keine Verbindung mit dem Internet erforderlich, da die Anwendungen vollständig auf Ihrem Computer installiert sind.

Sie benötigen jedoch einen Internetzugang, wenn Sie die aktuelle Version der Office-Suites oder einen der Office 365-Abonnementpläne installieren und aktivieren möchten. Bei Office 365-Plänen wird der Internetzugang auch benötigt, um Ihr Abonnementkonto zu verwalten, z. B. zum Installieren von Office auf anderen PCs oder zum Ändern der Abrechnungsoptionen. Auch für den Zugriff auf Dokumente, die auf OneDrive gespeichert sind, ist ein Internetzugang erforderlich, es sei denn, Sie haben die OneDrive-Desktopanwendung installiert.

Sie sollten darüber hinaus auch regelmäßig die Verbindung zum Internet herstellen, um Ihre Office-Version auf dem neuesten Stand zu halten und die Vorteile der automatischen Upgrades zu nutzen. Wenn Sie sich nicht mindestens alle 31 Tage mit dem Internet verbinden, wechseln Ihre Anwendungen in den Modus mit eingeschränkter Funktionalität. Das bedeutet, dass Sie Ihre Dokumente zwar anzeigen oder drucken, jedoch nicht bearbeiten können. Darüber hinaus können Sie in diesem Modus auch keine neuen Dokumente erstellen. Um Ihre Office-Anwendungen wieder zu aktivieren, stellen Sie einfach eine Verbindung mit dem Internet her.

Habe ich mit Office 365 die volle Kontrolle über meine Dokumente?

Ja. Von Ihnen erstellte Dokumente bleiben vollständig in Ihrem Besitz. Sie können die Dokumente online auf OneDrive oder lokal auf Ihrem PC oder Mac speichern.

Wenn Sie Ihr Abonnement kündigen oder das Abonnement abläuft, können Sie weiterhin auf alle Ihre Dateien zugreifen oder diese herunterladen, indem Sie sich direkt mit dem Microsoft-Konto, das Sie zum Einrichten von Office 365 verwendet haben, bei OneDrive anmelden. Sie verlieren allerdings den zusätzlichen Speicher, den Ihr Abonnement beinhaltet. Daher müssen Sie Ihre Dateien an einem anderen Ort speichern oder weiteren OneDrive-Speicher erwerben, wenn Ihr OneDrive-Konto die Größe des kostenlos verfügbaren Speichers überschreitet.

Wann beginnt mein Abonnement?

Wenn Sie ein Abonnement mit automatischer Verlängerung erworben haben, beginnt Ihr Abonnement mit dem Kaufabschluss. Abonnements mit automatischer Verlängerung können Sie auf Office365.com, MicrosoftStore.com, iTunes® und bei einigen Fachhändlern erwerben. Wenn Sie ein Prepaid-Abonnement erworben haben, beginnt Ihr Abonnement, sobald Sie es aktiviert haben und die Seite "Mein Konto" angezeigt wird. Prepaid-Abonnements können Sie im Fachhandel oder über einen Microsoft Support-Mitarbeiter erwerben.

Wie kann ich Office 365 mit den übrigen Mitgliedern meines Haushalts teilen?

Wenn Sie über ein aktives Office 365 Home-Abonnement verfügen, können Sie die Vorteile Ihres Abonnements mit bis zu vier Mitgliedern Ihres Haushalts teilen. Jedes Haushaltsmitglied, mit dem Sie das Abonnement teilen, kann die jeweils verfügbaren Installationen auf PCs, Macs, iPads, Android-Tablets, Windows-Tablets, iPhones® oder Android-Smartphones nutzen, erhält zusätzlich 1 TB OneDrive-Speicher und kann die eigenen Installation en auf www.office.com/myaccount verwalten.

Um Ihrem Abonnement einen weiteren Nutzer hinzuzufügen, rufen Sie www.office.com/myaccount auf, und folgen Sie den Anweisungen zum Hinzufügen eines Nutzers. Jede Person, die Sie hinzufügen, erhält eine E-Mail mit Anweisungen. Sobald die Einladung akzeptiert und die Schritte in der E-Mail ausgeführt wurden, werden die Informationen der Person, einschließlich der verwendeten Installationen, auf der Seite "Mein Konto" angezeigt. Unter www.office.com/myaccount können Sie das Teilen Ihres Abonnements beenden oder ein Gerät entfernen, das von einem der hinzugefügten Nutzer verwendet wird.

Was it "die Cloud"?

Der Begriff "Cloud" ist eine gängige Bezeichnung für webbasierte IT-Dienste, die außerhalb Ihres Haushalts oder Ihres Unternehmens gehostet werden. Wenn Sie cloudbasierte Dienste verwenden, befindet sich die IT-Infrastruktur außerhalb Ihres Standorts (wird nicht lokal gehostet) und wird von einem Drittanbieter (Host) unterhalten und nicht auf einem selbst verwalteten Server bei Ihnen zu Hause oder im Unternehmen (lokal). Im Fall von Office 365 erfolgen Datenspeicherung und -verarbeitung z. B. remote auf Servern, die von Microsoft gehostet und verwaltet werden und auf denen sich auch die Software befindet. Viele Dienste, die Sie tagtäglich verwenden, befinden sich in der Cloud, ob webbasierte E-Mails, Onlinebanking oder Online-Fotoportale. Da sich diese Infrastruktur online oder "in der Cloud" befindet, können Sie von praktisch überall aus darauf zugreifen – mit einem Desktop-PC, einem Mac, einem Tablet, einem Smartphone oder einem anderen Gerät mit Internetzugang.

The topic of today's lesson, we hope, will be of interest to the vast majority of users who have just begun to master the computer, as well as to those who are accustomed to working with offices of the 97-2003 series, but they need to switch to Office 2007 due to a change, for example, in the corporate standard At work.

Indeed, many who have seen the Microsoft Office 2007 package will agree that not only the appearance has changed, but also the logic of work in this package. Today and in several subsequent lessons we will try to figure out how to quickly switch to using Office 2007 programs and start working with it as efficiently as possible.

For those who want to master previous versions of the office, as well as Open Office, there will be a series of lessons in the future.

Since the basic operations in many text editors are quite similar, let’s look at them first, because our newsletter involves teaching people of all levels of computer skills and ages how to use a computer. So if you already know these techniques, you can safely skip this section.

And so, let's look at the basic operations available in text editors.

1. Text selection. First, let's briefly talk about the purpose of this operation. When composing any text, you should adhere to such a simple rule as the one that says: “First you need to write the entire text, and then, starting from the head of the document, edit it.” In order to change the spelling, style, size, font type, copy individual words, text fragments, text formatting elements - it should be highlighted so that the text editor understands what exactly these operations need to be performed on. There are many different ways to highlight font. Today we will look at the most common ones.

1.1 Selecting text with the mouse. This method is the most common, and sometimes even the most effective. The principle of this selection is as follows: you need to move the mouse cursor to the beginning of the word/fragment of text that you want to select, press the left mouse button and, while holding it, move the cursor to the end of the word/fragment of text that you want to select to perform any actions .

(The figure shows what the selection of the phrase “basic operations” will look like in Microsoft Word 2007. In other text editors it may differ in color, but its essence and purpose do not change.)

I would like to immediately note that this method of selecting text works not only in text editors, but also in Internet browsers, email clients, and many other programs that display text on the screen as a set of font letters, and not as a picture. (for example, text as a picture is displayed if you scan a page with text - you will not be able to edit this text without a special program).

1.2 Selecting text using the arrow keys on the keyboard and the Shift key. This method is especially convenient if you need to highlight several letters from a word, or one specific formatting element. First (you can use the mouse) you need to place the cursor (click the left mouse button or move the blinking text editor cursor with the arrows on the keyboard) to the place in the text from which you will begin selecting the text, then you need to press the Shift key and, without releasing it, move the cursor with the arrows to the end of the word/text you need to highlight.

2. We have figured out how the text is highlighted, now we will consider in order why we need this, namely with basic operations that can be performed with selected text.

2.1 Copy, paste and move text. To copy text to the clipboard (see) and then paste it in another place/another program, you must perform the following steps: select the text with which you want to perform the operation, then right-click on it and select the item in the context menu that opens “Copy”, then move the blinking cursor of the text editor to the place where you want to copy this text, right-click on it and select “Paste”. If you need to transfer a piece of text, then instead of the “Copy” item, you must use the “Cut” item from the context menu that opens.

2.2 Changing font size, type and spelling. Similar buttons, as in the above figure (fragment from MS Word 2007), are available in the vast majority of text editors. Some buttons may be missing, but their functionality can be accessed through the Format>Font menu in most text editors (this menu is not available as a view in Microsoft Office 2007 programs). As can be seen from the figure, using these buttons and pop-up lists we can perform the following actions with text (from left to right and top to bottom):

2.2.1 change the font;
2.2.2 change the font size;
2.2.3 increase the font size by one point;
2.2.4 reduce the font size by one point;
2.2.5 clear text formatting;
2.2.6 make the font bold;
2.2.7 make the text italic;
2.2.8 make the font underlined;
2.2.9 make the font strikethrough;
2.2.10 place the text in upper case;
2.2.11 place the text in lower case;
2.2.12 change the case of the text according to a certain pattern (for example, each sentence will strictly begin with a capital letter, or all letters will be converted to capital letters);
2.2.13 change the font highlight color (default is white);
2.2.14 change the font color (default is black).

2.3 Formatting paragraphs of text. In the figure at the end of the paragraph you can see the main options for formatting paragraphs. Let me remind you that we perform any actions with the text after we select it. Now I give a description of the toolbar buttons in order. They are also very similar in many text editors. Again from left to right and top to bottom:

2.3.1 bullets (creating a bulleted list);
2.3.2 numbering (creating a numbered list);
2.3.3 multi-level list (creating a multi-level list, the simplest example of which you see in this article);
2.3.4 reduce the left indent (reducing the paragraph indent from the left margin of the page);
2.3.5 increase the left indent (increasing the paragraph indent from the left margin of the page);
2.3.6 sorting (sorting selected text or numeric data);
2.3.7 display of hidden formatting characters (tab characters, end of paragraph, soft hyphen, page or column breaks and other special characters that are not displayed when printing text on a printer - for this they are also called “non-printing characters”);
2.3.8 text alignment to the left;
2.3.9 text alignment in the middle;
2.3.10 align text to the right;
2.3.11 aligning text to the width of the page;
2.3.12 line spacing;
2.3.13 changing the background of the selected text or paragraph;
2.3.14 designation of text/table cell boundaries.

3. Creating tables. Despite the fact that the main specialization of text editors is working with text, the creation of not very complex tables and not very complex actions is included in the functionality of many professional editors. However, the process of creating tables in them is very similar, therefore, in order not to repeat it, it will be discussed using the example of the MS Word 2007 editor with explanations for users of previous versions of the MS Office software package.

Getting to know the tabs and toolbars of MS Word 2007

Yes, yes, exactly with tabs and toolbars, because... There are no familiar menus left in MS Office 2007, but they have been replaced by “intuitive” tabs. We intentionally indicated this phrase in quotation marks, because... In fact, it turns out that everything is not so intuitive. Now let's talk about everything in order.

1. Home tab.

This tab is somewhat like a hybrid of the Standard and Formatting toolbars. According to the new logic, the most necessary tools for carrying out standard operations with text are collected here. Here we see a block responsible for working with the clipboard, a block responsible for working with the display of fonts and their style, a block regulating the formatting of paragraphs (and table elements), a whole healthy “Styles” block, which actually contains templates styles for headings, subheadings, quotes, and some plain text formatting. Styles can be changed and you can create your own. Well, and the “Editing” block, which includes basic operations for automatically searching and replacing words and text fragments, as well as tools that allow you to use non-standard types of text selection and non-text elements.

2. Insert tab.

The sets of tools that are located on this tab combine such a great mission as inserting and embedding various text and non-text elements into a document.
Namely, in the “Pages” block we can insert a template of a ready-made title page of our document (if our document, for example, is some kind of report or research), it is possible to insert a blank page into the document (with breaks before and after), as well as page breaks themselves (in the vast majority of cases, page breaks are the forced completion of the current page with a transition to the next one).
The "Tables" block allows us to insert a table (and only insert it, since to edit it we will use the "Working with Tables" section that appears after inserting the table and the accompanying "Design" and "Layout" tabs - you cannot see this section until until you insert a table into the document).
The “Illustrations” block allows you to insert a picture from a file, a clip from the Clip Art collection, which is built into the MS Office package, as well as use Microsoft’s online resources. You can also draw various geometric shapes and insert various diagrams. The "Links" block allows you to insert links into your document, both to other documents and to certain positions in the current document.
The "Header and Footer" block allows you to insert header and footer (text that will be visible on all pages of the document) onto the page, as well as automatically enter document page numbers.
The "Text" block allows you to place various text elements, such as inscriptions, express blocks, signature lines, date and time, and many other elements that are not used in everyday life, but may occasionally be required to compose a beautiful and original document.
The symbols block includes an equation editor and a symbol table (extended keyboard layout, Greek letters and many other symbols not used when writing words). In other words, if you need to insert something into the text, then you should go to the Insert tab. This is logic that, if you understand, working with Office 2007 will become very convenient. At the end of this lesson, the main points will be given in If-Then format.

3. Page Layout tab.

Previous versions of MS Office, and even its worst competitor today, used the File>Page Setup menu. Now an entire tab with a set of various blocks with toolbars has been dedicated to this important process. Here you can set document design templates, determine the size of the fields, page orientation, sheet size (A4 by default), the presence and number of columns, hyphenation and much more. Also, smart heads from Microsoft have included the ability to control the position of pictures and other non-text objects relative to the text.

Allows you to insert various footnotes, create a table of contents for the document, lists of illustrations used, and includes tools for working with cross-references and lists of references. This tab is most often required when writing various scientific papers, as well as diploma and term papers by students of various educational institutions.

Allows you to send various materials to partners. Supports the creation of universal fields, which will automatically add, for example, the names of your partners in the greeting. Naturally, you must first create this database in Microsoft Outlook (preferably), or in Microsoft Outlook Express.

6. Review Tab.

This tab includes a spell checker, a thesaurus, and the possibility of translations (for some reason only from English to German and vice versa). For those who have used previous MS Office packages, it will be easier to understand if we write that the entire Tools menu has moved to this tab in terms of spelling and corrections. For those who have not used it, we will explain later what it is and why.

7. View Tab

Analogous to the View menu in previous versions of Office. Here you can select the document viewing mode, determine the display of elements such as Ruler, Grid, Document Outline and Thumbnails. Also the page display scale and the order of window placement. It is also possible to control the work with macros, but this is already a high-level pilotage, to which, perhaps, in the future we will devote a separate newsletter, because This is already included in the category of programming and is beyond the scope of this course.

And now the promised summary of the tabs and a brief description of the logic.

If you need to perform basic text formatting (enlarge it, reduce it, make it bold, underlined, strikethrough, italic, etc.), as well as set the alignment and color scheme of the text (did you notice how many times the word “text” is written in this paragraph "?), then you need the Home tab - the editor is a text editor, isn't it? Means HOME its task is text, hence the tab HOME !

If you need to insert a picture, diagram, clip, page break, blank page link, header, footer, page numbers into a document, well, in general, if you need anything at all INSERT into the document, then, accordingly, you need to go to the tab INSERT .

If you need to change margins, change sheet size, orientation, determine indents, as well as the position of pictures on the page, and in general, if you need to change something regarding PAGES, then you need to go to the tab PAGE LAYOUT .

Now for another example, you open a book, what do you see? Table of contents with links to page numbers. It may sound a little clumsy, however, this formulation will allow you to quickly understand this logic! Table of contents, footnotes, cross-references, list of used literature (links to literature) - these are all links. Which tab are we going to? Right! LINKS !!!

And now I’ll ask you a question: after what does any book, any scientific project come to life? After REVIEWS. What does it include? Literacy of wording, text, etc., etc., located in the tab REVIEW .

What is the name of what we see on the screen? There may be many different versions, but in this case we will call it VIEW . VIEW We VIEW them. Therefore, to change something about this VIEW That is, whether it is the page display scale, viewing mode, or display of some visual tools, such as a ruler or grid - your tab is called VIEW .

This is the logic. Guided by it, you can very easily navigate your new office.

That's all for today, expect the next parts to be released soon! Good luck in mastering the computer!!!

It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you equip yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some specialists copy the content into Notepad before transferring text from a Word document to a CMS editor. This clears the text of Word formatting that may conflict with the engine's template formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the “Remove All Formatting” button.

Please note that the review was written for the 2013 version of Word. The current stable version of the program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save a MS Word document

To create a document, open your working folder. Right-click and select the "New - Microsoft Word Document" option.

To easily find a document, name it.

You can also launch MS Word from the Start menu. Pay attention to the illustration.

When launched through the start menu, you created a new document with a default name. Give it a name and save it in a folder of your choice so you don’t lose it. To do this, click on the “Save” icon or use the key combination Shift+F12.

Name the document and save it to the selected folder.

You have created and saved the document. Get to work.

How to use the Home tab features

Tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, highlighted in the Home tab.

Below are the tasks that you can perform using the tools on the Home tab.

Tool block "Clipboard"

You can copy, cut and paste content. To use the Cut and Copy options, select the desired piece of text.

Please note the insert options. You can keep the original formatting, merge the formats, or save the text without formatting. You can also use special insert modes.

Why do you need a special insert? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting in your document.

This problem is solved using a special insert. Use the appropriate menu. In the window that opens, select the “Unformatted Text” option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select previously copied content and paste it into a document. To open the clipboard, click on the arrow marked in the illustration. Select the desired item. Using the drop-down menu, select the "Insert" option. You can also delete the copied element from the clipboard.

You can customize the default paste options. To do this, use the “Insert – Default Insert” menu.

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can replace the default "Keep original formatting" with "Keep text only".

Font toolbox

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before selecting the font.

Using the corresponding menu you can select the appropriate font size. Pay attention to the ability to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Select the desired piece of text, use the button marked in the illustration and select the desired option.

You can highlight a piece of text with bold, italics, or underlining. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how you want to underline your text.

To cross out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons you can add subscript and superscript text.

Using the marked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Please note that advanced font options can be configured. To enter the menu, press the button marked in the illustration.

On the Font tab, specify the appropriate settings for the body text and headings. Using the “Default” button you can return the default settings, and using the “Text Effects” button you can select additional effects.

Paragraph tool block

To create a bulleted, numbered, or multi-level list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on a new line and click on the appropriate button. Use the drop-down menu to select the appropriate marker symbol.

You can use additional characters using the Define New Marker menu.

To create a multi-level list, select the “Change List Level” option from the corresponding drop-down menu.

You can select the appropriate list style in the library. And the Define New Multi-Level List and Define New List Style menus help you create your own list template.

You can select the appropriate text alignment method using the appropriate menu. To ensure text readability, use left alignment.

Change the line spacing if necessary. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or older people, increase the spacing to 1.5 or 2.0. Further increase in spacing will reduce the readability of the text.

Using fill, you can highlight a piece of text with color. For example, you can highlight a paragraph or a table cell. To add a background, select a piece of text and choose a color from the Fill drop-down menu.

You can use the Borders menu to control the borders of cells in tables. Select the cells you are interested in. Use the drop-down menu to select the appropriate action.

Toolbox "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define a style. To style the content you create, place your cursor on a blank line and select the appropriate styling option. For example, you can use a matching style for headings.

Editing tool block

Using the Find menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search settings.

The Replace function is convenient to use when editing text. For example, you can automatically replace the word “copyright” with “copywriting” in the text. To do this, use the “Replace” menu, specify the desired words in the “Find” and “Replace with” fields.

Click the Replace All button. After processing the request, the program will report the number of replacements performed.

Use the Highlight feature to quickly highlight content. For example, you can select all text, select arbitrary objects, or select fragments with the same formatting in two clicks.

Using the Collapse Ribbon function, you can hide program management tools. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the “Pin the Ribbon” option.

How to use the Insert tab features

The "Insert" tab contains tools with which you can insert various objects into a MS Word document.

Toolbox "Pages"

From the Cover Page menu, you can select a cover page template for your document.

You can use the Blank Page and Page Break features to create a blank page or move to a new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the Blank Page function.

Toolbox "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use the graphical tool. Using the mouse cursor, select the required number of cells in the table. After this, place the cursor on the selected area and press the left mouse button.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how you want to define the width of the columns.

The “Draw Table” function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with a different number of cells in the rows.

To define the properties of the drawn table, use the corresponding menu.

Using the “Excel Tables” menu, you can insert tables from MS Excel into an MS Word document. In the Express Tables menu you will find table templates.

Tool block "Illustrations"

With the Pictures feature, you can insert an image from your computer's hard drive into a document. The “Images from the Internet” menu allows you to find suitable photos on the Internet.

Search results give priority to photos distributed under a Creative Commons license.

The Shapes feature helps you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use your mouse cursor to determine the size and location of the shape in your document.

Decorate the shape using the Fill, Outline, and Effects functions.

The SmartArt feature allows you to insert graphics into your document. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the elements of the picture and add text.

Note the ability to change the color of SmartArt objects.

Using the Chart menu, you can add charts to your document. Please note that you can select the graph type.

Insert the required values ​​into the data table.

Using the Capture menu, you can take a snapshot of an area of ​​the screen and insert it into a document. To do this, use the drop-down menu to select the “Screen Clipping” option, and use the mouse cursor to select the area you want to capture.

Tool block "Add-ins"

In Add-ins you'll find the Office App Store. It has paid and free tools for solving special problems. To select the appropriate application, click on the “Store” button and use the search. You can also browse tools by category.

For example, with the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the “Trust” button. The tool's capabilities will become available after authorization.

The My Apps menu displays a list of installed applications. You can remove unused ones and add new ones.

The Wikipedia function allows you to search for information on a corresponding resource directly from a MS Word document. You can also quickly insert images from Wikipedia into a document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. Internet access is required for the tool to operate.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Multimedia Tools

Using the Internet Video tool, you can insert relevant objects into your document. To use the feature, click the "Internet Video" button, search for the video using YouTube or Bing, select and paste the item.

The video can now be viewed in a MS Word document. To do this you will need access to the Internet.

You can watch videos in Word

Links feature

Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-references into your document. To insert a hyperlink, copy the web page URL to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the “Links” drop-down menu, select the “Bookmarks” option. Give the bookmark a name and click Add.

To quickly jump to bookmarked content, select the Bookmark menu, select the bookmark you want, and click Go.

Note function

The Notes function is convenient to use when working with a group on a document. To add a note to the text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open the context menu using the right mouse button. Select the required option.

Header and Footer tool block

Using the tools in the Header and Footer group, you can add headers and footers to pages, and also number the pages of your document.

To add a header, use the appropriate menu. Select a footer template.

Enter text. To save changes, close the Header and Footer window.

To remove or change a header, use the appropriate options in the Header menu.

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select a location and numbering template.

Text tool block

Using the Text Box function, you can select a piece of text in a document. Use it if you need to create a sidebar, quote, or definition. To use the tool, use the drop-down menu to select a text box template.

Add text and save changes.

The View Quick Blocks feature allows you to insert autotext, document properties, or a field. For example, you can insert the date of publication, name, address and phone number of the organization and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The Add Drop Cap feature lets you style paragraphs with a prominent capital letter. Place the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a digital signature line to your document. To do this, use the menu marked in the illustration. In the window that opens, provide the required information and save the changes.

The Date and Time function will help you add the current date and time to your document. Click on the appropriate button, select the date display format and click OK.

The Object function allows you to insert objects or text from a file into a document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document and click “Insert.”

Toolbox "Symbols"

The Equation function will help you insert a mathematical formula into a document. Use the drop-down menu to select a standard formula or go to the designer. Add the required values ​​and save the changes.

Using the Symbol menu, you can insert symbols that are not available on your keyboard into your document. Note the option to insert additional characters from the dialog box.

How to use the Design tab features

Using the tools in the Design tab, you can change the design of your document. If you want to change the default settings, start by choosing a theme.

To undo changes, use the "Restore Template Theme" option or select the "Standard" theme.

In the styles menu, select the style that suits you.

The Colors feature allows you to manually adjust the font color of body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly customize the font for headings and body text. You can select standard pairs or specify the font manually.

You can use the Paragraph Spacing menu to change the related settings. It is possible to delete an interval, select standard ones, or set your own values.

Using the Effects menu, you can select additional design effects. The Default feature is useful if you want to apply design settings to new documents.

“Page Background” tool block

The Background feature allows you to select a standard or customize the background. To set the parameters manually, use the “Custom Underlay” option.

You can change the corresponding setting using the Page Color function. Pay attention to the “Fill methods” option. With it, you can add texture, pattern, and design to your pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

How to use the Page Layout tab features

Tab tools allow you to change the layout of document pages.

“Page Options” tool block

The "Margins" function allows you to choose standard or specify your own margin options. To set custom values, use the Custom Fields option.

The “Orientation” function allows you to select portrait or landscape orientation of document sheets. Using the "Size" menu, you can change the size of sheets. The default size is A4.

In the Columns menu, you can specify the number of columns per sheet. The Breaks and Line Numbers functions allow you to set page breaks and add line numbering accordingly. The “Hyphenation” menu allows you to enable word hyphenation from line to line by syllable. By default this feature is disabled. Do not change this setting unless necessary.

Paragraph tool block

With the Indent feature, you can adjust the left or right margin of a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

You can use the Spacing feature to change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Arrangement toolbox

The Position function allows you to set the position of an object in the text. To use the tool, select the selected picture and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select the drawing and use the drop-down menu.

Using the “Selection Area” button, you can display a list of objects in the task area. Using the Align, Group, and Rotate functions, you can perform appropriate actions on selected objects.

How to use the Links tab

Tool block "Table of Contents"

The Add Text function allows you to add or remove the current heading from the table. The Update Table function allows you to include new sections in the table of contents.

Footnotes tool block

Using the Insert Footnote menu, you can add a corresponding element. Select the fragment of text that the footnote refers to and click the button marked in the illustration.

The Insert Endnote feature allows you to add a footnote to the end of your document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly navigate between footnotes.

Tool block “Links and references”

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the text fragments that the link refers to. Click the appropriate button, enter the required information in the window that opens and save the changes.

Using the "Manage Sources" function, you can edit the list, sort and delete sources.

The Style drop-down menu allows you to select a link style. Using the Bibliography function, you can insert relevant information into a document.

Tool block "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and click the button marked in the illustration. Add information and save changes.

Using the Illustration List feature, you can add relevant information to your document.

Tool block “Subject index”

The "Mark Item" function allows you to add objects to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu and fill in the information.

Using the “Subject Index” menu, configure the display of the subject index in the document.

Tool block “Link table”

How to use the features of the "Mailouts" tab

The tab tools will help you organize physical and electronic mailings.

Create tool block

The “Envelopes” function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the information on the envelope. Pay attention to the "Feed" field. This shows how to feed the envelope into the printer.

The “Stickers” function will help you correctly print information on stickers for parcels, envelopes, and CDs.

Tool blocks “Start Merge”, “Compose Document and Field List”, “View Results” and “Complete”

The Start Merge feature allows you to send a message to multiple recipients. For example, you can send a letter or email. To do this, click the “Start Merge” button and select the “Step-by-step Merge Wizard” option. Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Build Document and Field List, View Results, and Finish groups.

Creating a list of recipients

Write a message, review it, and complete the wizard. You can now print the combined document or send it as an email.

How to use the Review tab features

Use the Review tab to edit and evaluate the document.

Spelling tool block

Using the button marked in the illustration, you can launch the standard MS Word tool to search for errors and typos. Please note that the program does not “see” all errors, and sometimes offers corrections where there are no errors.

The "Determine" function will help you determine the meaning of unknown words. Please note that to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to find synonyms for selected words. The Statistics function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Toolbox "Language"

The Translation menu allows you to automatically translate a selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The Language feature allows you to select your spelling language and configure language settings.

Note tool block

Using block tools, you can add, view, edit, and delete notes. Please note that notes can also be created from the Insert tab.

“Write corrections” and “Changes” tool blocks

You can use the Revisions feature to track changes made to a document. Pay attention to the "Scanning Area" menu. It allows you to choose how to display the list of changes: at the bottom or to the side of the document.

Tools in the Changes block allow you to accept or reject changes, and move to the previous or next revision.

The Compare feature allows you to compare versions of documents and combine revisions from multiple users. The “Block Authors” and “Limit Editing” functions protect your document from unwanted actions of other users.

How to use the View tab features

Tools on the View tab allow you to customize the display of your document.

Tool block “View modes”

Using the block tools, you can select the page viewing mode. For example, you can view the document structure.

“Show” tool block

Using group tools, you can enable the display of the ruler, grid, and navigation pane. The last function allows you to quickly jump to the desired section of the document.

Tool block "Scale"

The “Scale” function helps you select an arbitrary document display scale. The “100%” function allows you to return to the standard scale in one click.

Increasing the page width

The New Window function opens the current document in a new window. This is useful if you are editing content and want to refer to the original. The Arrange All feature combines multiple documents into one window. The “Split” function is necessary to work with different parts of the document in one window.

With the Side by Side feature, you can place two documents next to each other in the same window. This is convenient when you need to compare content.

The Go to Another Window feature lets you quickly move to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you need to create a macro. For example, imagine that you often need to highlight portions of text in bold italics. To perform this action automatically, create a macro. Proceed like this:

• Select a random piece of text. From the Macros drop-down menu, select the Record Macro option.

• Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
• Set the keyboard shortcut to activate the macro.

• Click the Assign button and run the commands you want to include in the macro. To do this, go to the “Home” tab, select bold and italic.
• Return to the Macros menu and stop recording.
• Check if the macro works. To do this, select a piece of text and press the specified key combination.

Additional tricks to improve your productivity with MS Word

Below you will find a list of life hacks that can help you quickly solve common problems when working with MS Word:

• Use the context menu. It is called by right-clicking the mouse.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in parentheses to determine the number of paragraphs and filler lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

• To quickly create a superscript or subscript, highlight the desired word and press the key combination “Ctrl +” or “Ctrl Shift +”, respectively.
• To highlight a sentence, press Ctrl and place the cursor on any word.
• Select the type of file to save. For example, you can save the data in PDF format. To do this, select the “Save As” option and select the desired file type.

• To create a horizontal line, type three hyphens in a row and press Enter.
• To type a dash, use the keyboard shortcut Alt + 0151.
• To quickly move a piece of text, select it, press F2, place the cursor where you want to insert it, and press Enter.