As part of its activities, the organization interacts with other organizations or individuals who will be counterparties to it. These can be suppliers of goods or services, buyers. Let's look at how to create a new counterparty and correctly fill in its data for accounting in 1C: Trade Management version 11.3.

The directory of counterparties is located in the “Reference data and administration” section in the top panel of the program interface. Going to the section, you need to select the “Counterparties” item, a list of available counterparties will open. To add a new counterparty to the directory, use the “Create” button:

The New Contractor Registration Assistant opens, in which we will fill in the currently available information.

Please note that in this version of the program, a new counterparty is created by filling out the data step by step. The program will not allow you to proceed to the next step if the required steps for the current step are completed incorrectly or incompletely.

Here you need to indicate who the counterparty is - an individual or a legal entity, fill out its TIN and KPP, enter the name (it will be displayed in printed forms), fill out the company’s contact information.

As a rule, the organization communicates with a specific representative of the counterparty. When creating a new counterparty, it is convenient to immediately fill in the details of the contact person. To do this, you need to check the “Indicate details of a contact person” and enter the details of this person in the appropriate fields.

After filling in the data, the first stage of creation is completed, you can click the “Next” button. The UT 11.2 program will ask you to clarify which category of counterparties the one being created belongs to: client, supplier, or you are in other relationships:

Also at this stage, information about the actual and legal address and the VAT rate are entered.

After filling out the contact information by clicking the “Next” button, we proceed to filling out the bank details (if settlements with the counterparty are planned to be carried out through a current account):

It is best to obtain details from the counterparty in paper or electronic form to avoid possible errors. Also in this regard, the 1C: Counterparty service is convenient. The next step is to check that the information about the counterparty is filled out correctly; the program will prompt you to do this the next time you use the “Next” button:

If an error is found, you can return to the previous steps by clicking on the “Back” button and edit the data. If filled out correctly, you can confirm the creation of a new counterparty in 1C: Trade Management 11.3 with the “Create” button. The counterparty card opens, which is already saved in the information database. Bookmarks have appeared where you can view data on relations with the counterparty and its details. Also here you need to fill out the “Agreements with the Supplier” tab (if the counterparty type “Client” had been selected during creation, the tab would have the name “Agreements with the Buyer”):

The tab shows contracts with this supplier (there may be one or more of them). To add a new document, click the “Create” button, and in the form that opens, fill in information about the agreement:

The fields in the form are filled in:

Number – enter the contract number from the printed document;

From – date of conclusion of the contract from a printed document;

Name – the internal name of the document by which you can identify it later;

Supplier – specified automatically from the card of the counterparty for whom the contract is being created;

Manager – indicates the manager responsible for working with the counterparty under this agreement;

Status – the current status of the agreement;

Validity period – indicated for a fixed-term contract; for an open-ended contract, the fields are not filled in;

Operation – “Purchase from supplier” is selected for the supplier.

After this, you can begin filling out the “Purchase Conditions” tab. In addition to other settings, it is important to fill in the type of price that applies to this supplier in this tab. Typically, the “Purchase” price type is created or selected:

In the “Other conditions” tab, the item of the DS movement is indicated:

Directory “Counterparties” in 1C: Enterprise version 8.2

The “Counterparties” directory is intended to store information about individuals and legal entities with whom your organization interacts, as well as about recipients of the listed taxes. For the convenience of storing such diverse data, groups can be created in the directory: Suppliers, Recipients, Banks, Tax Authorities, etc.
We will have two groups: Suppliers and Recipients.
In Suppliers – KAVKAZ LLC
Buyers include Snegurochka LLC and Ded Moroz LLC

Adding groups to the “Counterparties” directory in 1C: Enterprise version 8.2

When filling out counterparties, pay attention to the contractor agreements area.

Account and agreement tab in the “Counterparties” directory in 1C: Enterprise version 8.2

Please note that the tabular part of the Accounts and agreements tab consists of two parts: Bank accounts and Contracts of counterparties. Using the Add buttons, enter the data. Be sure to fill out both of these fields.

When entering a new contract, it is necessary to set the price type for this contract if we want to ensure that the default price is set when entering documents. In this case, the “sales” price, since the agreement is with the buyer. Very often an error occurs when an incorrect Contract Type is entered. If the counterparty is a Supplier, then the type of contract with the Supplier, for the buyer - With the buyer.

Similarly, let’s fill in the data about Ded Moroz LLC and for the Supplier KAVKAZ LLC, but its price type is: purchase, and the type of contract with the Supplier.

As a result we get

The directory of counterparties in 1C 8.3 Accounting 3.0 is very important. It stores data about all suppliers and customers in your organization. Errors in this directory can be critical, especially with registration data.

You can access this directory through the “Directories” section.

Create a new counterparty from the list form that appears.

Automatic filling

In the header of the counterparty’s card, you can enter its TIN or name and click on the “Fill” button. In this case, the details will be automatically downloaded from the Unified State Register of Legal Entities/Unified State Register of Individual Entrepreneurs.

This functionality only works when connected to Internet support. The cost of access to the 1C Contractor service is 4,800 rubles/year.

If you are not connected, the program will display a corresponding message and prompt you to do so.

Click “Yes” and in the window that appears, enter your ITS login and password. It should have been provided to you along with the configuration supply agreement. If for any reason you do not have access to ITS, please contact us.

Manual filling

You can also fill out all these fields manually.

Please note that when entering the TIN and KPP, the program checks them. If the program already has a counterparty with such details, you will be notified about this. It is highly undesirable to duplicate counterparties. You yourself will then get confused in them.

The program also checks the entered TIN and KPP according to the format approved by the tax service.

If you have Internet support enabled, all counterparties will be checked for availability in the Federal Tax Service database.

Counterparties found in the Federal Tax Service by TIN and KPP will be displayed as follows.

Those counterparties that could not be found will be displayed as shown in the figure below.

In the form of a list of counterparties, for convenience, an automatic check for availability in the Federal Tax Service database is also implemented. The TIN of unfound counterparties will be highlighted in red.

Write down the counterparty you created after you have filled out and verified all the details.

Bank accounts

Another important detail in the counterparty’s card is his bank account. It is used for non-cash payments. We will transfer funds to the supplier to this account. If the counterparty is a buyer, then he will make payment from this account. Cashless payments are now the most popular.

In the counterparty's card, select the bank in which it is serviced and indicate the current account number. This will be the main account of our counterparty for non-cash payments.

In 1C 8.3 there is a built-in check to ensure that the account number you entered is correct. And if an error is made, the system will notify you about it.

If we go to the counterparty’s card using the “Bank Accounts” hyperlink, we will see that our account was automatically added there and set as the main one. You can add other accounts to this list.

Documentation

On the “Documents” tab of the counterparty’s card, you can view or create specific documents for it. These include, for example, implementations, returns, etc.

Treaties

When working with a counterparty, be it a purchase, sale or other actions, we enter into an agreement with him. In the future, it is selected in the relevant documents. All agreements with our counterparty are displayed on the corresponding tab of his card in the directory.

Let's create a new contract from this list. The most important thing is to correctly indicate its type (with supplier, buyer, etc.).

The same counterparty may have several contracts, including those with different types. For example, our company produces office chairs. We can purchase materials for their manufacture from any organization, and in this case we will sell them a batch of our chairs.

Fill out the basic fields and write down the agreement.

You can designate an agreement as the main one from the list of all counterparty agreements. Then he will have the corresponding sign in the first column (green flag).

You can also attach a file to the agreement, for example, a scanned copy of a signed paper agreement or copies of the counterparty’s documents

Watch also the video about filling out and working with the “Counterparties” directory in general:

How can I correctly enter the details (TIN, KPP, etc.) of Russian and foreign counterparties in the 1C:Accounting 8 (rev. 3.0) program?

In “1C: Accounting 8” (rev. 3.0) it is possible to specify the country of registration of the counterparty. The country of registration is the country in which the head office of the counterparty is registered. The country of registration in the configuration can only be specified if in the infobase in the section Program functionality included Controlled transactions(for CORP version) or Imported goods(bookmark Reserves) - see fig. 1.

Rice. 1. Section "Program functionality"

After enabling one of the specified options, the country of registration can be indicated in the counterparty card. For legal entities and individuals registered in the Russian Federation, the country of registration is indicated - “Russia”. When entering Russian counterparties for legal entities, the following codes are indicated:

• OGRN.

Rice. 2. Entering details of Russian organizations

When entering individual entrepreneurs registered in the Russian Federation, the following codes are indicated:

• OGRNIP.

Rice. 3. Entering details of Russian entrepreneurs

For Russian legal entities and individual entrepreneurs, the correctness of the TIN and KPP is monitored according to the npchk.nalog.ru service. If the counterparty is registered outside the Russian Federation, then the following codes are indicated for individuals and legal entities:

• Tax number;
• Registration;

Rice. 4. Entering details of foreign counterparties

A tax number is a tax number assigned to a taxpayer in the country of registration, an analogue of an INN for Russian organizations.

Registration number is a registration number assigned to the taxpayer in the country of registration, an analogue of OGRN/OGRNIP for Russian organizations.

In the case when a foreign organization is registered with the tax office in the Russian Federation, it is assigned a TIN. There may be several reasons for registration: opening a branch, purchasing property in the Russian Federation, opening a current account in a Russian bank. The TIN of a foreign organization is assigned once and does not change during the entire period of activity of the foreign organization. In the case where a foreign organization has received a TIN for any of the reasons, this TIN must be indicated in the counterparty’s card.

For foreign counterparties, verification by the npchk.nalog.ru service is not performed.

Counterparties in 1C 8.3 are one of the most important directories in almost all standard configurations. This directory stores information about customers, suppliers and other legal entities and individuals with whom the company interacts. Let's consider how to create a new supplier or buyer and check the counterparty using the Taxpayer Identification Number (TIN).

Let's look at how to add a counterparty in 1C. To maintain a list of counterparties in 1C: Accounting, there is a reference book “Counterparties”. Where can I find it? You need to go to the “Directories” menu, “Counterparties” item.

The directory list form window will open. To add a new directory element, click the “Create” button or the “Insert” key on the keyboard. A form will open for filling out and editing the counterparty's data.

Working with the 1C Counterparty service

Currently, the system has the ability to obtain counterparty data and check by its TIN or name. Dossiers on counterparties are taken from the state registers of the Unified State Register of Legal Entities/Unified State Register of Individual Entrepreneurs.

Important! The 1C Counterparty service is available only to those who have subscribed to information technology support (ITS) and paid for access to the 1C Counterparty service. The cost of the 1C contractor service is 4,800 rubles for 12 months (you can order the service from). If your organization for some reason does not subscribe to ITS, then the data can be entered manually. Let's consider both options.

If you are a subscriber, but the 1C Counterparty service does not work or displays errors during operation, you need to check your connection settings. To do this, go to the “Administration” menu, the “Connecting Internet support” item. Click the “Connect Internet support” button. In the window that opens, enter your username and password to connect. Click the “Login” button, and if everything is entered correctly, you will be connected to 1C Counterparty.

Now you can return to entering the counterparty.

We enter the TIN, click the “Fill” button and, if the counterparty with the same TIN is found in the state register, we get the following picture:

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As you can see, all the necessary fields with the counterparty’s data are filled in, all that remains is to check them just in case and click the “Record” button. The “Address and telephone” line opens if you click on the “>” button. Here we will see the legal, actual and postal addresses. If they match, you can check the appropriate boxes.

If you do not have Internet support, you can enter the details of the counterparty manually, starting from the “Type of counterparty” field.

If you need to create a foreign counterparty in 1C, you must determine the country of its registration. After this, fields will become available for the foreign supplier or buyer to fill out. This will hide the TIN and checkpoint fields.

Entering an agreement or bank account of a counterparty

In 1C: Accounting 8.3, almost any document requires an indication of the counterparty agreement, so you should immediately create at least one agreement. Each counterparty for our organization can be a buyer, supplier, principal, etc. Therefore, contracts are divided into types. The following types of contracts are provided:

• With the supplier.
• With the buyer.
• With the committent.
• With a commission agent.
• Other.

Let us assume that transactions with this counterparty will mainly be carried out on the sale of goods and services. Then follow the “Agreements” link to the list of agreements and add a new agreement there. Type of agreement – ​​“With the buyer”, name “Main agreement”. Now, for example, in the document “”, when you select this counterparty, the “Agreement” field will be filled in automatically.

To carry out banking transactions, you must add one or more bank accounts to your counterparty (link “Bank accounts”).

The counterparty is ready to work.

Watch also our video on filling out the “Counterparties” directory:

Checking the counterparty's TIN

The TIN field is not required to be filled in, but if it is filled in, the system will first check the correctness of the entered value. The TIN must comply with the format introduced by the Federal Tax Service of the Russian Federation. Checking counterparties using tax identification numbers and checkpoints has become especially relevant after recent innovations in VAT returns.

In addition, when entering the TIN, the uniqueness of the value in the directory is checked. If a counterparty with the same TIN already exists in the directory, a warning will be issued. This is necessary to avoid duplicate elements.

These checks do not require a permanent connection to the Internet.

At the moment, in the latest releases of 1C: Accounting, a new service has appeared for checking the TIN directly in the Federal Tax Service database. This service requires a permanent Internet connection. It is turned on in the “Administration” menu, “Support and Maintenance” item.

Check the appropriate box and click the “Check access to web service” button.

If access is successful, the program will notify us about this.