Secrets of Word. Little-Known Helpful Word Secrets Inserting a New Page

20 Secret Microsoft Word Features You Didn't Know About!

I suspect that most students type texts in Word. For you - a list of secrets that reduce the time of working with text (in case someone doesn’t know these combinations). Save it to your wall so you don’t lose it!

1. You can quickly insert a date using the Shift Alt D key combination. The date will be inserted in the format DD.MM.YY. The same operation can be done over time using the Shift Alt T combination.

2. If you do not yet know the touch typing method, then CAPS LOCK can play a cruel joke on you. By accidentally turning it on and not looking at the screen, you can type a mountain of text that will have to be deleted and rewritten from scratch because of one pressed button. But by selecting the desired text and pressing Shift F3, you will change the case from uppercase to lowercase.

3. Cursor acceleration
Typically, if you move the cursor using the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

4. A very useful function that allows you to highlight inconsistent text fragments. Hold Ctrl and select the pieces of text you need.

5. If you use copy and paste (and you probably do), then you most likely know about the advanced clipboard in Word. If not, then it is called by clicking on the button of the same name and shows everything that you copied to the buffer while working.

6. If you are making a manual, a review of a service, or you just need to insert a screenshot into Word, you can do this very simply using the appropriate tool. Click the Snapshot button and Word will show all active windows. By clicking on any of them, you will receive a screenshot of this window.

7. Including hyphens can improve the readability of text and also eliminate long empty spaces between words. You can arrange them yourself or entrust it to the computer. The button is located in the “Page Layout” - “Hyphenation” menu.

8. You can add a watermark to your document for added protection. To do this, go to the “Design” menu and select “Background”. Word has four standard templates, or you can create your own.

9. A very useful function that allows you to duplicate the last command. If you press F4, Word will repeat the last command you made. This can be entering text, sequentially deleting several lines, applying styles for different sections of text, and much more.

10. Putting emphasis in Word couldn't be easier. To do this, place the cursor after the letter on which the accent should be placed and hold down the key combination Alt 769. Important: numbers must be pressed on the numeric keypad on the right.

11. The top ribbon with buttons can be customized very flexibly. To do this, go to the menu “File” - “Options” - “Customize Ribbon”. Here you can add features that were not there before and remove those that are not needed. Moreover, you can delete or create your own tabs with functions.

12. Quickly select a large piece of text
To quickly select a large piece of text, place the cursor at its beginning and Shift-click at the end of the fragment. It will save time and nerves in situations where you have to select several sheets at once.

13. Quickly move through a document
There are several combinations that greatly speed up document navigation:

Ctrl Alt Page Down — next page;
Ctrl Alt Page Up — previous page;
Ctrl Home - move to the top of the document;
Ctrl End - guess for yourself. :)
Inserting a new page

14. How I hate myself for not knowing this combination before. Ctrl Enter allows you to instantly create a new sheet, rather than holding Enter with one hand while brewing tea with the other.

15. By default, Word saves all files to the Documents folder. To change this, go to File - Options - Save. In the “Default local file location” line, select the folder you need. In the same menu, you can configure the default document format, autosave, and much more.

16. In order to return the text to its original formatting, you need to press the Ctrl Spacebar key combination.

17. If you are a big fan of Microsoft and Word in particular, you can even use it as a task manager. True, first you have to try a little. Right-click on the Features Ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled tab “Developer”.

Go to the “Developer” tab that appears and find the “Checkbox” element, which shows a check mark (why not). Now, by clicking on the checkbox, you can create lists of tasks and mark them as completed.

18. If you accidentally mess up your list, you can highlight the text vertically. To do this, hold Alt and use the mouse cursor to select.

19. There’s no need to even say why this is necessary. In our age, when information has become the main weapon, it never hurts to have additional protection. To protect a document with a password, go to the "File" tab and select the "Document Protection" option. Now feel free to create a password, but remember that if you forget it, you will not be able to recover it.

20. Rounding out our list is an incredible hacking trick. If you used to open Word by creating a new document or searching for it in the Start menu, that's a thing of the past. Press the Windows R key combination and enter winword in the window that appears. If you don't use the Command Prompt for other commands, the next time you press Windows R, the command to launch Word will automatically load and all you have to do is press Enter.

1. You can quickly insert a date using the Shift Alt D key combination. The date will be inserted in the format DD.MM.YY. The same operation can be done over time using the Shift Alt T combination.

3. Cursor acceleration
Typically, if you move the cursor using the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

4. A very useful function that allows you to highlight inconsistent text fragments. Hold Ctrl and select the pieces of text you need.

8. You can add a watermark to your document for added protection. To do this, go to the “Design” menu and select “Background”. Word has four standard templates, or you can create your own.

13. Quickly move through a document
There are several combinations that greatly speed up document navigation:

Ctrl Alt Page Down - next page;
Ctrl Alt Page Up - previous page;
Ctrl Home - move to the top of the document;
Ctrl End - guess for yourself. :)
Inserting a new page

14. How I hate myself for not knowing this combination before. Ctrl Enter allows you to instantly create a new sheet, rather than holding Enter with one hand while brewing tea with the other.

15. By default, Word saves all files to the Documents folder. To change this, go to the menu "File" - "Options" - "Save". In the “Default local file location” line, select the folder you need. In the same menu, you can configure the default document format, autosave, and much more.

16. In order to return the text to its original formatting, you need to press the Ctrl Spacebar key combination.

18. If you accidentally mess up your list, you can highlight the text vertically. To do this, hold Alt and use the mouse cursor to select.

Many people have been working with older versions of Word for years by inertia and are not aware that its capabilities have expanded significantly in recent years. In particular, the 10th and 13th versions are replete with new features.

Some innovations may seem unnecessary to some, but in this case it is important to try. Plus, you'll definitely find something useful in the following 10 useful features.

1. How to start typing anywhere on a sheet of paper

Start typing anywhere! This function is not new at all, but not everyone uses it. But you can often see how a person clicks on the “Enter” button for a long time getting to the end of the page in order to enter the necessary information (artist name, date, etc.).

This long clicking procedure is replaced by a double click with the mouse. Hover your cursor over the place where you want to print and make a couple of quick clicks: Word will place lines, tabs, and marks for the place you specified. By the way, you will see all this when the hidden formatting icon is turned on.

2. Translate immediately

Microsoft's product is not listed among the "favorite" translators. Many people prefer Google, Yandex, PROMT and other assistants. But in vain! After all, right in the document you can quickly translate any foreign text. In addition, you will save yourself from constantly “jumping” from the browser to Word in the process of copying and transferring information.

The editorial base includes more than 40 languages and three translation options. You can get started by clicking on the “Review” tab and then “Language”.

3. “Almighty” kerning

For designers, this function is indispensable, because kerning allows you to change the spacing between characters, which makes it possible to optimize the appearance of text without adding or removing words.

With this option, you can compress or expand one word, one sentence, or entire text. And again you will never need to waste time adjusting the text by adding “water” or cutting out the necessary words. It is only important in this process to have a sense of proportion so that your “games” do not catch the eye when viewing the entire text.

You can also use kerning when using large fonts when designing title pages, articles or reports. To quickly activate the “Font” function, use the keyboard shortcut “Ctrl + D” and go to the “Advanced” tab.

4. Hidden text

Sometimes people encounter mysterious Word files that are hundreds of megabytes in size, but are completely empty inside. But you won't need Sherlock Holmes's help in this situation. Everything is very simple!

You can hide text, graphics, pictures, and personal notes, and you can print text while hiding parts of it. By using this feature for your confidential purposes, you will save important information without much difficulty. Hidden data will not be visible on the screen and will not be printed without your consent. But you know that they are there!

To do this, just select a certain part of the text, press “Ctrl + D” and check the “Hidden” option. After this, the data will “disappear” and will be available for viewing only in the display mode of non-printable characters.

5. "Document Inspector"

Many people are familiar with the situation when an old version of Word does not open a file or displays it incorrectly. This is a reality, because many companies still use MS Office 2003. For this reason, before saving or sending documents, it makes sense to check them for compatibility with previous versions of the program. The Document Inspector will help you with this.

An experienced assistant can also run a text readability check for people with disabilities and identify hidden properties and data in a document.

For example, the Document Inspector will detect the presence of macros, invisible content, and other problematic file components.

6. Edit PDF

Typically, PDF files are opened in Adobe Reader, Photoshop, online resources, or other special programs. But now everything is much simpler!

Word 2013 not only instantly opens PDF documents, but allows you to edit their content at your discretion. You can change text, tables, graphs and other elements in the new Word document, while maintaining the visual appearance of the original. You can also add a PDF file to a Word document as an embeddable object: the first page of the PDF or the file icon will be displayed.

7. Add rows and tables without problems

If you're still inserting table rows and columns using the right mouse button, then we're coming to you! Take advantage of innovations, because that’s what they were created for!

Move your cursor a little to the right or left (above/below) of the place where you decided to add a row or column and your attentive Word will immediately prompt you to enlarge the table.

The latest version of the editor includes many additional table design functions. Pay attention to this and you won't regret it.

8. Insert video into your document

As you know, monotonous presentations and reports are a tedious process. And the effective presentation of the material will be appreciated both in the educational institution and in the office. Therefore, presenters decorate the “text” in every possible way, adding images, tables, and diagrams to it. The new version of Word allows you to use an even more powerful design move - a video story.

At the same time, inserting a video from the Internet into a document will not significantly increase the file size. Since in this case it is not the video itself that is saved, but a link to it with a splash screen. Don't forget that you will need an internet connection to display.

9. Edits to the document with comments

Communication between editor and author is a special world. And it is important that mutual understanding reigns in it. Some continue to highlight the unsuccessful fragment of text with a marker in the old fashioned way and write their comments in brackets, then sending the document for correction. But, as they say, it’s the 21st century outside. Take advantage of peer review!

The latest editions of Word allow you to comfortably and, importantly, collaborate on a document by making edits to a publicly accessible file. Word 2013 lets you reply to comments, making it the best tool for team discussions. At the same time, familiarization with the “Review” tab will be quite quick for you and your colleagues.

10. We structure the document for comfortable viewing

Maybe someone has time to look through 200 pages of a document step by step, but, you see, this is very unproductive. To quickly view large files, you need to master several functions for quick navigation and rational text structuring.

Here you will come to the aid of headings of different levels, which will allow you to further collapse document fragments that you need to check, change, or simply view. To do this, just leave the cursor next to the desired heading, and the program itself will offer you to collapse the contents. As a result, even the most impressive “opuses” can fit on several pages!

Microsoft Word is the most important and necessary tool for any office work. And the number of functions it possesses will shock any person. We have selected 20 tips that will help simplify your work with Word and automate some routine tasks. You can check out similar material for Excel.

Inserting date and time

You can quickly insert a date using the key combination Shift + Alt + D. The date will be inserted in the format DD.MM.YY. The same operation can be done over time using the combination Shift + Alt + T.

Quick case change

If you do not yet know touch typing, then CAPS LOCK can play a cruel joke on you. By accidentally turning it on and not looking at the screen, you can type a mountain of text that will have to be deleted and rewritten from scratch because of one pressed button. But by selecting the text you want and pressing Shift + F3, you will change the case from uppercase to lowercase.

Cursor acceleration

Typically, if you move the cursor using the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

Selecting text fragments located in different places

A very useful feature that allows you to highlight inconsistent pieces of text. Hold Ctrl and select the pieces of text you need.

Clipboard

If you use copy and paste (and you probably do), then you most likely know about the advanced clipboard in Word. If not, then it is called by clicking on the button of the same name and shows everything that you copied to the buffer while working.

Quickly take screenshots

If you are making a manual, a review of a service, or you just need to insert a screenshot into Word, you can do this very simply using the appropriate tool. Click the Snapshot button and Word will show all active windows. By clicking on any of them, you will receive a screenshot of this window.

Hyphenation

Including hyphens can improve the readability of your text and also eliminate long empty spaces between words. You can arrange them yourself or entrust it to the computer. The button is located in the “Page Layout” - “Hyphenation” menu.

Watermark

You can add a watermark to your document for added protection. To do this, go to the “Design” menu and select “Background”. Word has four standard templates, or you can create your own.

Repeat previous command

A very useful function that allows you to duplicate the last command. If you press F4, Word will repeat the last command you made. This can be entering text, sequentially deleting several lines, applying styles for different sections of text, and much more.

Setting the accent

Adding emphasis in Word couldn't be easier. To do this, place the cursor after the letter on which the accent should be placed and hold down the key combination Alt + 769. Important: numbers must be pressed on the numeric keypad on the right.

Customize the Ribbon

The top ribbon with buttons can be highly customized. To do this, go to the menu “File” - “Options” - “Customize Ribbon”. Here you can add features that were not there before and remove those that are not needed. Moreover, you can delete or create your own tabs with functions.

Quickly select a large piece of text

To quickly select a large piece of text, place the cursor at its beginning and Shift-click at the end of the fragment. It will save time and nerves in situations where you have to select several sheets at once.

Quickly move through a document

There are several combinations that greatly speed up document navigation:

Ctrl + Alt + Page Down - next page;
Ctrl + Alt + Page Up - previous page;
Ctrl + Home - move to the top of the document;
Ctrl + End - guess for yourself. :)

Inserting a new page

How I hate myself for not knowing this combination before. Ctrl + Enter allows you to instantly create a new sheet, rather than holding Enter with one hand while brewing tea with the other.

Changing the default save folder

By default, Word saves all files in the Documents folder. To change this, go to the menu "File" - "Options" - "Save". In the “Default local file location” line, select the folder you need. In the same menu, you can configure the default document format, autosave, and much more.

Source formatting

In order to return the text to its original formatting, you need to press the Ctrl + Spacebar key combination.

Word as a task manager

If you're a big fan of Microsoft and Word in particular, you can even use it as a task manager. True, first you have to try a little. Right-click on the Features Ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled tab “Developer”.

Vertical text selection

If you accidentally mess up your list, you can highlight the text vertically. To do this, hold Alt and use the mouse cursor to select.

Protect a document with a password

There is no need to even say why this is needed. In our age, when information has become the main weapon, it never hurts to have additional protection. To protect a document with a password, go to the "File" tab and select the "Document Protection" option. Now feel free to create a password, but remember that if you forget it, you will not be able to recover it.

The fastest way to open Word

Rounding out our list is an incredible hacking trick. If you used to open Word by creating a new document or searching for it in the Start menu, that's a thing of the past. Press the Windows + R key combination and enter in the window that appears winword. If you don't use the Command Prompt for other commands, the next time you press Windows + R, the command to launch Word will automatically load and all you have to do is press Enter.

Do you have any ways to make Word easier? I'm sure there is. Share them in the comments!

The Microsoft Word application is used by most PC users. This program is used to create and process text documents. Word has a number of useful functions that many people are not even aware of, but they can greatly simplify working with a document.

Let's get to know some of them.

The Ctrl key will help you quickly move from one word to another in a sentence or between paragraphs throughout the text. Hold it down and, at the same time, use the Forward, Back, Up or Down arrow keys.

To select most of the text, left-click at the beginning of the selected area, press the Shift key, then hover and point with the same button at the end of the fragment. To select several non-adjacent elements, you need to select one fragment, and then press the Ctrl key and select the next one, etc. To cover the entire text, you can use the Ctrl+A keys on your keyboard, holding them down at the same time.

You can quickly insert the current date into a document by pressing the key combination ALT + SHIFT + D. To enter the current time - ALT + SHIFT + T. The time and date format can be changed. To do this, go to the Insert menu and select the Date and Time command. In the dialog box that opens, you can select the desired format. If you click the Default button here, then the next time you insert the date and time using the named keyboard shortcut, they will appear in the form you selected.

If you hold down Ctrl while dragging a piece of text from one place to another with the mouse, this fragment will be copied.

To rename a file or folder, simply select the item by left-clicking and press F2. This method is faster than the traditional combination: select with the left mouse button + call the context menu with the right button + select “Rename”.

Combinations of words and numbers, surnames and initials, common abbreviations and subsequent symbols at the end of the line may be broken. To prevent this from happening, between the elements of this combination (for example, between the letter “g” and the word Moscow), insert a non-breaking space Ctrl+Shift+Space.

You can make the text flow out of order. To do this, select Font -> Spacing on the Home tab. There, select the Sparse value and set the desired distance between letters. In this case, words that are out of order in the text are transferred correctly.

It is better not to insert extra paragraphs, since if you change the formatting, they will have to be added or removed again. If you need to change the distance between two fragments, on the Home tab, in the Paragraph item, select the Spacing field and change the Before or After value there. To always start a new chapter on a new page, select Insert -> Break -> Start New Page on the tab.

To prevent the title of a chapter or section from remaining at the bottom of the previous page, select it and select it on the Home tab -> Paragraph -> Position on page. There, check the Keep from the next box.

To navigate through the text, use the up, down, right, and left arrows. To move an entire word, hold down Ctrl.

The Home and End keys will move you to the beginning and end of the line, respectively. To go to the beginning or end of the document, additionally hold down Ctrl. Keys PageUp, PageDown, move up and down the page.

If you hold down Shift while using the above keys, the text will be highlighted. and use the above keys to quickly select text. For example, to select a piece of text from the current position to the end of the line, use the combination Shift+Home. To select a word, press Shift+Left

Use the Ctrl+X keys to cut text to the clipboard. Ctrl+C to copy and Ctrl+V to paste. The Ctrl+S combination allows you to quickly save a document.

You can also get a lot of additional information on using the program’s functions by pressing the F1 key - this is how help is called up.

With these little tricks, you can simplify your work with your document and save time.