According to the law, Russian regions can create their own public procurement information systems, provided that they are integrated with the main one - the Unified Information System (UIS). The authorities of the Moscow region took advantage of this right and created the EASUZ. Let's talk in detail about this system.

What is EASUZ

The Unified Automated Procurement Management System for the Moscow Region (EASUZ MO) was launched in 2015. It is intended, according to the developers, to make life easier for employees of government bodies and municipal organizations in the Moscow region and to automate their activities.

The array of data on the EIS website is so large that it is sometimes difficult for a procurement participant to find information specifically for his region. For this purpose, regional portals are created, which contain only information relevant to a specific subject.

A single entry point for procurement participants working in the Moscow Region, the EASUZ system, made the bidding procedure more accessible and transparent. On one website, companies can obtain information about all tenders held by regional authorities, find a purchase of interest, view documents on it, and become familiar with the procedure.

To obtain full access to the PRO-GOSZAKAZ.RU portal, please register. It won't take more than a minute. Select a social network for quick authorization on the portal:

Supervisory authorities, in turn, have the opportunity to monitor the formation of the initial contract price on the website online, identify unscrupulous customers, abuses during bidding and promptly stop them.

Features of the EASUZ portal

Here are the main system processes that are automated on the site:

• Formation of procurement forecasts;
• Preparation of notices and other documentation;
• Registration of contracts, their accounting;
• Maintaining a register of participants in order placement, as well as users of the EASUZ MO;
• Generating reports.

How to start working in EASUZ

The first thing you need to do is register on the portal by filling out a fairly detailed form. The amount of data required for registration depends on the capacity in which you register. This can be done as a state customer under 44-FZ, a municipal customer under 44-FZ, or as a customer under 223-FZ. Further authorization in the system takes place using a login and password.

How it works? The customer publishes on the website all the same information that, by law, must be posted in the Unified Information System: tender documentation, procurement information, notices, etc. At the time of formation, all data is automatically published on the unified government procurement portal. The customer will not have to do double work. To integrate, you need to go to your personal account on the government procurement portal and add an account to EASUZ, add the previously saved EASUZ-223 certificate, and also add procurement data - check all the boxes in the “Information on procurement received from an external system.” After these steps, save the settings.

Currently version EASUZ 2.0 is in effect. True, only customers under 44-FZ switched to version 2 system. All detailed video instructions for working in the MO procurement management system are available on the official website.

EASUZ electronic store

Let's look at how the EASUZ electronic store works and why it is needed. An electronic store is one of the subsystems of the system. It is mainly designed for small businesses and medium-sized contracts - up to 100 thousand rubles with state and municipal customers and up to half a million with unitary enterprises. A lot of such agreements are concluded every year. However, information about them is not published.

The creators of the EASUZ saw a certain lack of transparency in this and created an electronic store. Its task is to make procedures open, bringing prices closer to market prices. At the same time, the public procurement committee has the opportunity to control these procedures.

The EASUZ electronic store works as follows. When a procurement plan is formed, the system automatically identifies contracts that are concluded without competitive procedures. Information about such purchases immediately goes to the electronic store, that is, to potential suppliers who can send their offers. And the customer just has to choose the most profitable ones. This allows for significant savings.

You can register in the store by filling out a form on the website. An electronic signature is not required.

EAIST

In August 2016, the transition to version EAIST 2.0 was made. To gain access to the EAIST, you need to collect a package of documents and submit them to the Moscow City Department for Competition Policy. What papers are needed:

• a copy of the order for the responsible persons (its form has been established, all that remains is to add your data),
• a copy of the training certificate (this is optional),
• an application for access to the EAIST system - it is made for each employee,
• power of attorney on behalf of the organization,
• covering letter.

Don't forget that you also need an electronic signature key for access.

Documents are reviewed within five days.

Supplier portal market.zakupki.mos.ru

Let's briefly talk about such a useful site as the supplier portal. The website market.zakupki.mos.ru was created to “bring together” performers and customers for small purchases from a single supplier.

The supplier can either track customer invitations or post their own offers. It is possible to conclude contracts directly on the site. To take any actions on the portal, you will need an electronic signature.

You will find more answers to questions about procurement in the new issue of the magazine “Government Order in Questions and Answers”

1 About the system. 2

2 User roles. 2

3 Procedure for registration in PIK EASUZ. 2

4 Registration and accreditation with the EDF Operator PIK EASUZ. 3

4.1 Registration and accreditation of the organization with the EDF Operator PIK EASUZ. 3

4.1.1 User registration with the EDF Operator PIK EASUZ. 3

4.1.2 Registration of an organization with the EDF Operator PIK EASUZ. 5

4.2 Adding an employee to an accredited organization with the EDF Operator PIK EASUZ. 8

5 Registration and accreditation in PIK EASUZ. 9

5.1 Registration of the organization in PIK EASUZ. 9

5.2 Accreditation of the organization in the PIK EAZ. eleven

6 Requirements for digital signature.. 13

About the system

The system for operational control of contract execution (hereinafter referred to as “PIK EASUZ”) is designed to control the execution of contracts in the Moscow region, carried out in accordance with the Federal Law of the Russian Federation dated 04/05/2013 N 44-FZ “On the contract system in the field of procurement of goods, works, services for meeting state and municipal needs" (44-FZ).

User Roles

o Organization administrator - organization administrator. Functions: Registration of company users and differentiation of access rights within the organization.

o Organization user – a system user who has a set of rights to work in the system, issued by the organization administrator.

Registration procedure in PIK EASUZ

To register in the PIK EASUZ system, the Customer/Contractor must perform a number of actions:

1. Appoint an official responsible for administering the organization’s users in the EASUZ PIK (hereinafter referred to as the Organization Administrator)

2. Obtain an electronic signature for employees of the organization who will perform legally significant actions in the PIK. The digital signature must be issued by one of the trusted Certification Authorities (CA). Requirements for digital signature are described in section 6.

Note: The digital signature issued by the Treasury is not suitable for work. This certificate has a TIN of an individual, but the TIN of an organization is required.

3. Go through the accreditation procedure with the EDF Operator PIK, the accreditation procedure is posted at https://eds-pro.fintender.ru/Account/Register.

4. Go through the registration and accreditation procedure in the EASUZ PIK system at http://pik.mosreg.ru

5. The administrator of the organization registers users in the EASUZ PIK. For users with the right to sign, after registering with PIK EASUZ, register in the EDO PIK EASUZ.

Registration and accreditation with the EDF Operator PIK EASUZ

Registration and accreditation of an organization with the EDF Operator PIK EASUZ

To register and accredit an organization with the EDF Operator PIK EASUZ, you must complete the following steps:

1. Register as an individual (see clause 4.1.1)

2. Register the organization (see clause 4.1.2)

User registration with the EDF Operator PIK EASUZ

To register a user with the EDF operator, follow the link https://eds-pro.fintender.ru/Account/Register and you will see a user registration form with the EDF Operator PIK EASUZ (Figure 1).

Figure 1 Registration form of an individual with the EDF Operator PIK EASUZ

Fill in the fields and complete the following steps:

o Email – email address, this email address will be the login for logging into the EDF Operator system

o Password – you can create a password for logging into the system yourself.

o Confirm password – confirm the password for logging into the system.

o Telephone – telephone number for feedback from you, if necessary.

o Check that you are not a robot, set the flag and go through the appropriate checks that you are a real user and not an automatic robot. After you have passed the checks, the system sets a flag that the checks have been passed.

Figure 2 Completed registration form of an individual with the EDF Operator PIK EASUZ

After completing the above steps, you need to click the “Register” button, after which this user is registered in the system of the EDF Operator PIK EASUZ (Figure 2). The system will register this user and ask you to log into your personal account with the EDF Operator PIK EASUZ (Figure 3).

Figure 4 User’s personal account with the EDF Operator PIK EASUZ

This completes the user registration procedure with the EDF Operator PIK EASUZ. For full-fledged work, you need to add and accredit the organization in which this user works (see section 4.1.2), if this organization is already in the system of the EDF Operator PIK EASUZ, then you, as an employee of the organization, need to submit a form to be added to the organization (see. section 4.2).

INSTRUCTIONS FOR USERS OF EASUZ-223 1. Authorization in the system To enter EASUZ-223, you must enter the System address http://easuz.mosreg.ru in the browser line, then log in (enter the user name and password). After registering a new user, he can log in to EASUZ-223 within 10 minutes. 2. Creating a procurement regulation On the “Directories” tab, you need to click on the button (Figure 1). Figure 1 Click on the button (Figure 2). Figure 2 Fill out the information in the “Procurement Regulations” card (Figure 3). Figure 3 The following fields are required to be filled in: Registration number of the provision, Name of the provision, Customer, Placing organization, Approval date, Procurement provision file. The status of the current procurement regulation must be set to "Registered". Attention! When filling in the fields, it is possible to copy and paste values ​​using the key combination "Ctrl+C" and "Ctrl+V". 3. Viewing the procurement plan and searching for purchases in the plan To view procurement plans, you need to click on the “Register of procurement plans” button in the “Corporate procurement” tab (Figure 4). Figure 4 Select the appropriate plan from the list and click on the button (Figure 5). Figure 5 The “Procurement Plan” card opens (Figure 6). Figure 6 To search for purchases, select “Show search bar” in the context menu of the table header “Schedule plan positions” (Figure 7). Figure 7 In the search line that appears, enter one of the following search parameters (Figure 8): * Number; * Subject of the agreement; * Purchasing method; * Planned date; * Duration of the contract; * Contract price; * Information about the initial (maximum) price of the contract; * Status. After entering a search parameter, the plan positions are automatically sorted in the table according to the entered parameter (Figure 8). Figure 8 To close the search bar, you need to click on the button, and the plan positions will be automatically sorted by number in the plan. 4. Creating a procurement plan On the “Corporate Procurement” tab, you need to click on the button (Figure 9). Figure 9 Fill out the “Information about the procurement plan” block (Figure 10). Figure 10 Note - If you are creating a procurement plan for innovative products, high-tech products and medicines, you must check the appropriate box. Fill in the dates of the plan period. The innovation plan must be valid for 3 years. The Customer's name is filled in automatically. The "Justification for changes to the procurement plan" field is filled in if changes were made to the plan. The "Status" field is filled in automatically. Next, fill out the “Procurement plan positions” block (Figure 11). Figure 11 To add a plan item, click on the button in the “Procurement plan items” block. Fill in the fields of the blocks “Basic information about the position of the procurement plan”, “Delivery region” (Figure 12). Figure 12 Add plan position lines in the "Plan position lines" block by clicking on the button (Figure 12). Fill out the form “Procurement plan item line” (Figure 13). Figure 13 Save information about the entered plan position (Figure 14). Figure 14 Check the entered data for correctness and compliance with the required conditions by clicking the “Check data” button (Figure 15). Figure 15 The plan is published by clicking on the button (Figure 16) Figure 16 After sending the procurement plan to the Environmental Protection Agency, you must go to your personal account at zakupki.gov.ru and publish it in the open part of the Environmental Protection Agency. After publication, the procurement plan is assigned a registry number. 5. Making changes to the procurement plan To make changes to the published procurement plan, you need to: 1 Open the procurement plan card and click on the button on the toolbar (Figure 17). Figure 17 2 In the “Signing” window that opens, click on the button (Figure 18). Figure 18 3 In the window for selecting certificates for signing, select the appropriate electronic signature certificate and click on the button (Figure 19). Figure 19 4 After signing, the procurement plan is assigned the status “Editing”, the button becomes active, when clicked you can make the appropriate changes (Figure 20). Figure 20 6. Loading a procurement plan from an Excel file The ability to load a procurement plan from an Excel file has been implemented (this method is suitable if the procurement plan contains a large number of items). To do this, click on the button on the toolbar of the “Procurement Plan” card (Figure 20). The format of the plan loading file is shown in Figure 21. Figure 21 Description of fields: * "Sequence number" - plan position number, mandatory; * "OKVED code" - mandatory; * "OKDP code" - mandatory; * “Subject of the agreement” - mandatory; * "Minimum required requirements" - optional; * "OKEY code" is optional; * "Name of unit of measure" - optional, not used in loading; * “Quantity information” is optional; * "OKATO code" - mandatory; * "Name of delivery region" - not used in the download; * "Information about the initial maximum price" - optional4 * "Planned date of placement" - mandatory; * "Execution date" - mandatory; * "Procurement method" - not used when loading, optional; * "Code of the environmental protection procurement method" is required. When loading, validation occurs to ensure that the listed fields are required, and if any required fields are not filled in, an error message is displayed indicating the error. When loading, validation occurs on the plan line number. If there is already an entry for that plan line number, an error is displayed and the download is not performed. After downloading, you need to update the plan position generator so that when adding new positions through the interface, the numbering does not move out. Based on the loading results, purchase plan items are created that contain only one line. 7. Creation of a single-lot purchase. In the “Procurement Plan” card in the “Procurement Plan Positions” block, you must select the procurement plan position on the basis of which the purchase will be formed by checking the box in the corresponding line of the plan and clicking on the button (Figure 22). Figure 22 A message will appear (Figure 23). Figure 23 Go to the “Procurement Register” and use the search form to find your purchase (Figure 24). Figure 24 Open the “Purchase” card (Figure 25). The form contains the following tabs: “Basic Information”, “Lots”, “Requirements”, “Documents”, “Protocols” and “History”. Figure 25 Note - The purchase is in the “Generation of documentation” status. To edit information in tabs, you must go to editing mode by clicking on the button (Figure 25). "Basic information" tab On the "Basic information" tab, you need to fill in the missing information in the blocks: "Basic information about the purchase", "Procedure for placing the purchase", "Opening envelopes", "Consideration of applications", "Evaluation and comparison of applications" and "Provision documentation". "Lots" tab For lots, you must specify the criteria for evaluating and comparing applications and collateral options. To do this, on the “Lots” tab, select the line with the entry about the lot and click on the button (Figure 26). Figure 26 The “Purchase Lot” card will open (Figure 27). Figure 27 To add information about the criteria for evaluating and comparing applications, you must click on the button in the corresponding block (Figure 27). Then, in the “Criteria for evaluating and comparing applications” form that opens, select the type of criterion and indicate its significance (Figure 28). Figure 28 Enter information about the security of the application and contract (Figure 29). Figure 29 Save the entered information. To return to the purchase form, you must click on the button (Figure 27). "Requirements" tab On the "Requirements" tab, you enter requirements for the procurement procedure (all fields are text), namely (Figure 30): * "Requirements for the characteristics of a product, work, service"; * "Requirements for the content, form, design and composition of the application for participation in the procurement"; * "Requirements for the description by procurement participants of the supplied goods, work, service, which is the subject of procurement"; * "Requirements for participants"; * "The procedure for forming the contract price (lot price)"; * "The procedure for evaluating and comparing applications for participation in procurement." Figure 30 "Documents" tab Figure 31 Attaching procurement documents is done using the button (Figure 31). Adding requirements to the composition of documents is carried out by clicking on the button located in the "Requirements to the composition of documents" block. The corresponding form opens, in which you must indicate the name of the document and give it a brief description in the “Description” field (Figure 32). Figure 32 In the “Requirements for the composition of documents” block, you must list all the documents that must be available. "Protocols" tab For each procurement method there is its own sequence for adding protocols. For procurement methods: “Open tender” and “Two-stage tender” the following types of protocols are available: * Protocol of opening envelopes; * Protocol for consideration of applications; * Protocol for evaluating and comparing applications. For the “Request for Quotations” procurement method, a Protocol for the consideration and evaluation of applications is available. For the procurement method "Purchase from a single supplier" a Procurement Protocol is available. The following types of protocols are available for the “Request for Proposals” procurement method: * Protocol for consideration of applications; * Summarizing protocol. The following types of protocols are available for the “Open Auction” procurement method: * Protocol for consideration of applications; * Protocol of the auction. For electronic procurement methods (including “Electronic Auction”), protocols are not filled out; they are entered on the appropriate ETP and integrated into the system automatically. All protocols are created sequentially, in accordance with the order indicated above. Note - Protocols can be added only if the procurement procedure is in the “Commission work” status. This status is assigned to the procedure automatically upon expiration of the application submission deadline. Envelope opening protocol To add this type of protocol, click on the button on the toolbar of the “Protocols” tab (Figure 33). Figure 33 The page of the Minutes of the meeting of the commission for opening envelopes will open (Figure 34). Figure 34 The protocol page consists of the following blocks: * “Minutes of the commission meeting”; * "Information about the procedure"; * "Participant Applications"; * "Information about the commission"; * "Recognition of the purchase as failed"; * "Additional Information". Block "Minutes of a Commission Meeting" The block "Minutes of a Commission Meeting" automatically displays information about the type of commission meeting, the registration number of the protocol (appears after registration of the protocol), the procurement stage, the status and version of the protocol (appears after registration of the protocol) (Figure 34) . All this information cannot be edited. Block "Information about the procedure" The block "Information about the procedure" displays information about the location of the procurement procedure, the date and time of the procedure - these data are entered at the stage of creating the purchase, the data is subject to editing. The date for signing the protocol is selected from the built-in calendar (Figure 34). Justification for changes - the field is filled in if changes are made to the published protocol. Block "Participants' Applications" Information about the applications of procurement participants is added to the "Participants' Applications" block. To add a new application, you must click on the button (Figure 34). The “Participant’s Application” page will open (Figure 35). Figure 35 The application page consists of two blocks (Figure 35): * “Participant’s application”; * "Documents provided." Note - Fields marked with a sign are required. In the "Participant's Application" block, you must indicate the following information (Figure 36): * Lot - selected from the list, contains all lots of the procurement procedure; * The application number in the registration journal is a numeric field; * Date and time of application - selected from the built-in calendar; * Contract execution period - selected from the built-in calendar; * Supplier - selection of supplier is carried out using a button; * Supplier price - numeric field; * Currency - (by default the currency specified in the purchase is displayed) to change the field value you must click on the button; * Sign "It is impossible to specify the supplier's price" - check box; * Volume of purchased goods, works, services - text field, * Proposals on the terms of the contract - text field. The "Provided Documents" block displays documents whose availability requirements were specified in the purchase. The “Availability Indicator” column displays the presence/absence of a document in the participant’s application (Figure 36). Figure 36 To save the participant’s application, you need to click on the button (Figure 36). To return to the protocol page, you need to click on the button (Figure 36). The “Participant Applications” block of the protocol page will look like the one shown in the figure below (Figure 37). Figure 37 Block "Information about the commission" In the block "Information about the commission" you need to fill in the information (Figure 38): * Commission number - text field, * Name of the commission - text field, * Result of the commission - text field. Figure 38 Block “Recognizing the purchase as failed” If the commission recognizes the purchase as failed, you must check the “Failed purchase” box in the block “Declaring the purchase as failed” (Figure 38). In the field "Reason for recognizing the purchase as invalid" you must indicate the reason (Figure 38). Block "Additional information" In the block "Additional information" (Figure 39) you must: * in the field "Protocol file" attach an electronic image of the protocol using the button; * enter additional information in the appropriate field. Figure 39 After filling out the fields on the page of the Minutes of the meeting of the commission for opening envelopes, you need to click on the button, then on the button (Figure 38) and confirm sending the electronic signature to the OOS. After signing the protocol in the Personal Account on the OOS, it is published in the open part of the OOS As a result, it is assigned a register number and the status "Published" (Figure 40). 2) For the procurement methods “Request for Quotations”, “Request for Proposals” and “Open Auction”, this type of protocol will be created first. To add this type of protocol, click on the button on the toolbar of the “Protocols” tab (Figure 30). The page of the Minutes of the meeting of the commission for consideration of applications is presented in Figure 41. Figure 41 Block "Minutes of the commission meeting" The block "Minutes of the commission meeting" automatically displays information about the type of commission meeting, the registration number of the protocol (appears after registration of the protocol), the stage of procurement, protocol status and version (appears after registering the protocol) (Figure 34). All this information cannot be edited. Block "Information about the procedure" The block "Information about the procedure" displays information about the location of the procurement procedure, the date and time of the procedure - these data are entered at the stage of creating the purchase, the data is subject to editing. The date for signing the protocol is selected from the built-in calendar (Figure 34). Justification for changes - the field is filled in if changes are made to the published protocol. Block "Participant's Applications" This block by default displays the participants' applications entered in the Envelope Opening Protocol, if this type of protocol is the second. In this case, information about applications cannot be edited. If this protocol is the first, then it is necessary to submit applications from participants. A “Consideration of applications” block is added to the “Participant’s Application” page, in which you need to fill in the following fields: * “Decision of the commission” - the selection of the values ​​“Admitted”/“Not admitted” is carried out from the drop-down list; * “Reason for refusal” - to be filled in if the participant is not admitted to the bidding procedure (Figure 42). Figure 42 Commission information is automatically transferred from the Envelope Opening Protocol. A description of filling out the fields in the blocks “Recognizing the purchase as failed” and “Additional information” is given in the paragraph “Protocol of opening envelopes”. After filling out the fields on the page of the Minutes of the meeting of the commission for consideration of applications, you need to click on the button, then on the button (Figure 41) and confirm sending the EP to the CAB. After signing the protocol in the Personal Account on the OOS and publishing it in the open part of the OOS, it is assigned a register number and the status “Published” (Figure 43). Figure 43 Protocol for evaluation and comparison of applications Notes: 1) For the procurement methods “Open tender” and “Two-stage tender”, this type of protocol will be the third, after the Protocol for consideration of applications. 2) For the procurement methods “Request for Quotations”, “Request for Proposals” and “Open Auction”, this type of protocol will be the second. To add this type of protocol, click on the button on the “Protocols” tab (Figure 44). Figure 44 The page of the Minutes of the commission meeting for the evaluation and comparison of applications is shown in Fig. 45. Figure 45 Block "Minutes of the commission meeting" The "Minutes of the commission meeting" block automatically displays information about the type of commission meeting, the registration number of the protocol (appears after registration of the protocol), information about procurement stage, status and version of the protocol (appears after registration of the protocol) (Figure 34). All this information cannot be edited. Block "Information about the procedure" The block "Information about the procedure" displays information about the location of the procurement procedure, the date and time of the procedure - these data are entered at the stage of creating the purchase, the data is subject to editing. The date for signing the protocol is selected from the built-in calendar (Figure 34). Justification for changes - the field is filled in if changes are made to the published protocol. Block "Participants' Applications" This block, by default, displays participants' applications entered in the Protocol of opening envelopes or in the Protocol for consideration of applications, depending on the procurement method, as well as applications accepted for participation in the auction in the Protocol for consideration of applications. The “Evaluation and Review” block is added to the “Participant’s Application” page, in which the following fields must be filled in (Figure 46): * The result of the evaluation of the participant’s application is a text field; * Participant rating - numeric field; * Result - the value is selected from the drop-down list. Figure 46 Information about the commission is automatically transferred from the Envelope Opening Protocol. A description of filling out the fields in the blocks “Recognizing the purchase as failed” and “Additional information” is given in the paragraph “Protocol of opening envelopes”. After filling out the fields on the page of the Minutes of the meeting of the commission for the assessment and comparison of applications, you need to click on the button, then on the button (Figure 45) and confirm sending the EP to the CAB. After signing the protocol in the Personal Account on the OOS and publishing it in the open part of the OOS, it is assigned a register number and the status “Published” (Figure 47). Figure 47 Summarizing Protocol The Summarizing Protocol is created after the Application Review Protocol and has the form and creation conditions similar to the Application Evaluation and Comparison Protocol. Minutes of meetings of procurement commissions conducted in electronic form Minutes of meetings of the purchasing commission for purchases conducted in electronic form are generated on the electronic trading platform (ETP). After the ETP, the protocols are sent to the CAB, where they are signed using an electronic signature and published in the open part of the CAB. When signing ES protocols, information is transferred to the ETP and after that the register number and protocol file are received from the ETP to the System. The minutes of the commission meeting are displayed on the “Minutes” tab (Figure 48). Figure 48 When you click on the link in the “Download protocol file” cell, a printable form of the protocol will open. 8. Making changes Before sending a procurement notice to the CAB, you can make changes to the documentation and procurement details. To do this, click on the button (Figure 49). In this case, the purchase will switch to the “Generation of documentation” status. To edit details, you need to go to editing mode by clicking on the button. Figure 49 Attention! Editing fields containing dates and times using the built-in calendar may change the set time. In this case, you can edit the date using the keyboard. To do this, you need to place the mouse cursor in the date field and enter the desired value, using the left and right arrow keys to move between “DD”, “MM” and “YYYY” (Figure 50). Figure 50 After making all the changes, you need to re-generate the documentation, and the purchase will move to the “Documentation Generated” status. 9. Sending a procurement notice to the CAB Sending a procurement notice to the CAB is done by clicking on the button (Figure 51). Figure 51 The “Signing” window will open with the generated draft procurement notice (Figure 52), in which you must click on the “Sign” button and confirm sending the electronic signature. Figure 52 After the notice has been sent to the environmental protection authority, you must go to your personal account at zakupki.gov.ru and publish the notice. 10. Placing a purchase in electronic form To place a purchase in electronic form, you must select an electronic trading platform (ETP) (Figure 53). Figure 53 At the moment, the following ETP are available: * OJSC "EETP"; * RTS-tender LLC. After entering all the information about the purchase and transferring it to the “Documentation generated” status, the button will be available (Figure 54). When you click on this button, a notification about the procedure will be sent to the ETP in your personal account. Figure 54 On the ETP you need to go to your personal account and publish the submitted purchase. Attention! To integrate with the ETP, the system must indicate a login and password for integration (indicated in the “Customer” card), as well as procurement method codes (indicated in the “Procurement Methods” directory). 11. Verification of authorization data for ETP EASUZ-223 implements the ability to verify authorization data for ETP. To do this, on the “Administration” tab, click on the “User Data” button (Figure 55). Figure 55 In the user card that opens, click on the “Check authorization data” button (Figure 56). Figure 56 When you click on this button, a window opens with information about successful/unsuccessful verification (Figure 57). Figure 57 12. Creating an agreement 12.1 Creating a contract for purchases included in the annual plan and the procurement plan for innovative products (three-year plan) When you click on the button on the toolbar (Figure 54) in the “Register of Contracts”, a record of the purchase agreement included in in the annual plan or procurement plan for innovative products. To view the created agreement, you must go to the “Register of Agreements” by clicking on the button (Figure 58). Figure 58 The following data will be transferred from the “Procurement Register” to the “Contract Register”: * Contract execution period; * The amount of the deal; * Contract currency; * Subject of the agreement; * Purchasing method; * Customer; * OKATO code; * Place of delivery of goods, works, services; * Lot of purchase; * Data on the products of the contract; * Basis for purchasing from a single supplier - if the draft contract was created for purchasing from a single supplier; * Information about securing the contract, if the need to secure the contract is indicated; * Supplier is the winning bidder if the contract was created on the basis of published procurement data. 12.2 Creation of an agreement for purchases not included in the annual plan and procurement plan for innovative products (three-year plan) / or for purchases carried out without tendering Note - Agreements created directly from the Register of Agreements are not published on the Environmental Protection Agency. To create contracts for purchases not included in the annual plan and purchase plan for innovative products or for purchases carried out without tendering, you need to go to the “Register of Contracts” by clicking on the button on the toolbar (Figure 58). Press the button (Figure 59). Figure 59 Fill in the fields in the contract form (Figure 60). Figure 60 In this case, by default, only the fields with the customer’s name, OKATO code and currency (rubles) will be filled in. In the "Basic information on the agreement" block, you must fill in the following fields: * Agreement number - text field; * Conclusion date - selected from the built-in calendar; * Contract execution period - selected from the built-in calendar; * Validity period - selected from the built-in calendar; * Registration number - the intra-system contract number is assigned after saving; * CAB registration number - assigned after registration of the agreement; * Contract status - assigned after saving; * Contract amount - numeric field; * Currency - the default value is “Russian ruble”, the selection is made using the button; * Advance amount under the contract - numeric field; * Contract security - numeric field; * Subject of the agreement - text field; * Purchase method - drop-down list; * Customer - by default, the name of the organization is displayed, which is the user’s place of work; * Supplier - selected from the "Register of Suppliers" using the button; * OKATO - the default value is set to the value entered in the customer data card; * Place of delivery of goods, works, services - text field. The "Contract Products" block contains information about the contract products. To enter information about the product, you must click on the button (Figure 60). The “Contract Products” form will open for filling out (Figure 61). Figure 61 To save information about the contract products, you must click on the button. To add information about the stages of contract execution, you must click on the button in the “Stages of contract execution” block (Figure 60) and then fill out the fields in the “Contract execution stage” form that opens (Figure 62). Figure 62 To add information about the payment schedule under the agreement, you must click on the button in the “Payment Schedule” block (Figure 60). The “Payment under the agreement” form will open for filling out (Figure 63). Figure 63 To save all entered information, click on the button (Figure 60). The button is used to cancel the last action (roll back to the last save option) (Figure 60). 13. Attaching files containing contract documentation Adding files containing contract documentation is carried out on the “Documents” tab by clicking the button (Figure 64). Figure 64 In the “Contract Document” form that opens, you must fill in the following fields (Figure 65): * Document number - text field; * Document type - selected from the drop-down list; * Document date - filled in from the built-in calendar; * Document file - attached by button. Figure 65 To save the entered information, you must click on the button. 14. Editing an agreement Editing the details of an agreement is possible when the agreement is in the “Editing” and “Registered” statuses. The transition to the contract editing mode is carried out by clicking on the button (Figure 66). Figure 66 15. Registration of an agreement To register an agreement, click on the button on the toolbar (Figure 67). Figure 67 After signing the information about the contract using the electronic signature of the responsible person (Figure 68), the contract will be considered registered. The contract status will change to "Registered". Figure 68 16. Publish a contract To publish a contract, click on the button on the toolbar (Figure 69). Note - Submitting a contract to the CAB is possible only after its registration and only if the procurement related to the contract has been completed. Figure 69 In the “Signing” window that opens, click on the button and confirm sending the ES of the responsible person to the CAB (Figure 68). After the contract has been sent to the CAB, it is assigned the status “Sent to CAB”, then “Awaiting publication”. Next, you need to go to your personal account at zakupki.gov.ru and publish the agreement in the open part of the Environmental Protection Agency. As a result, the contract will be assigned the status “Published”. 17. Termination of a contract To register data on termination of contracts, you must click on the button on the toolbar (Figure 70). Figure 70 Note - The termination function is available only for contracts that are in the “Registered” or “Published” status. In the “Signing” window that opens, click on the button and confirm the termination of the electronic signature of the responsible person (Figure 68). After signing the termination information, the contract will be considered terminated. The contract status will change to “Terminated” (Figure 71). Figure 71 After this, on the “Documents” tab you need to attach a file on termination of the contract. 18. Execution of the contract To enter information about the fulfillment of all obligations under the contract (execution of the contract), you must click on the button on the toolbar (Figure 70). Then, in the “Signing” window that opens, click on the button and confirm the execution of the electronic signature of the responsible person (Figure 68). After signing the execution details, the contract will be considered fulfilled. The contract status will change to “Completed” (Figure 72). Figure 72 19. Creating a printed form containing a list of contracts To generate a printed form containing a list of contracts, you must go to the “Register of Contracts” and click on the button on the toolbar (Figure 73). Figure 73 The “Print” window will open, shown in Figure 74. Figure 74 To print this form, you must click on the button. You can turn pages using the buttons. 20. Generating a report on contracts To generate a report on contracts, you must go to the “Register of Contracts” and click on the button on the toolbar (Figure 73). The reports page shown in Figure 75 will open. Figure 75 To create a report, you need to click on the button (Figure 75). Attention! The report must be generated monthly by the 10th day of the month following the reporting month. On the "Report on Contracts" page that opens, fill in the fields (Figure 76): * Customer - filled in by default by the user organization; * Reporting type - select from the drop-down list; * Reporting period - by default the current month and year are displayed (can be changed); * The number of contracts is calculated automatically (the number of contracts in the status “Registered”, “Published”, “Awaiting publication”, “Sent for OOS”, “Sending error”, “Executed” and “Terminated” is taken into account); the ability to adjust the data is provided; * The total amount under contracts is calculated automatically, the ability to adjust the data is provided; * Currency - default value is set to "Russian ruble" (non-editable field); * Status - generated automatically; * Publication date - displayed automatically after the report is published on the OOS. Adding relevant documents is done by clicking on the button. Figure 76 After entering the information, you must click on the button, then on the button. Next, in the “Signing” window, click on the button and confirm sending the information to the CA using the electronic signature (Figure 77). The report is assigned the status “Sent for environmental review”, then “Awaiting publication”. Figure 77 After signing the information in your personal account on the OOS, it is published in the open part of the OOS, and the report is assigned the status “Published” (Figure 78). Figure 78 21. Adding an organization to the Register of Suppliers To add an organization to the Register of Suppliers, go to the "Directories" tab and click on the button (Figure 79). Figure 79 The “Suppliers” page opens, on the toolbar of which you need to click on the button (Figure 80). Figure 80 In the “Supplier” card, indicate the following information (Figure 81): * Non-resident of the Russian Federation - check the box if the suppliers: - individuals who are not residents; − legal entities created in accordance with the laws of foreign states and located outside of Russia; − organizations that are not legal entities, created in accordance with the laws of foreign states and located outside of Russia; * Type of organization - choice from the list (Legal entity (LE) or Individual (FL)); * Name - indicate the name of the organization (FL); * INN - numeric field (10 characters for legal entities, 12 - for individuals); * KPP - a numeric field, to be filled in for legal entities; * OGRN - numeric field (13 characters for legal entities, 15 for individuals). Figure 81 Figures 82 and 83 show examples of filling out information for legal entities and individuals, respectively. Figure 82 Figure 83 After filling in the fields, you need to save the information by clicking on the button.

GOVERNMENT OF THE MOSCOW REGION

RESOLUTION

About the subsystem Contract Execution Portal of the Unified Automated Procurement Management System of the Moscow Region and changes to

Government of the Moscow Region

decides:

1. Determine the Main Control Department of the Moscow Region as the authorized central executive body of state power of the Moscow Region to coordinate the information content of the Contract Execution Portal subsystem of the Unified Automated Procurement Management System of the Moscow Region (hereinafter referred to as the EASUZ PIK).

2. To the Main Control Department of the Moscow Region:

before August 1, 2017, together with the Committee on Competition Policy of the Moscow Region, the Ministry of Economy and Finance of the Moscow Region, the Ministry of Public Administration, Information Technologies and Communications of the Moscow Region, ensure the development of the Regulations for the functioning and information interaction of participants of the EASUZ PIK (hereinafter referred to as the Regulations);

until October 1, 2017, together with the Ministry of Public Administration, Information Technologies and Communications of the Moscow Region, the Committee on Competition Policy of the Moscow Region, ensure the creation of the EASUZ PIK.

3. The Ministry of Public Administration, Information Technologies and Communications of the Moscow Region, by August 1, 2017, in agreement with the Committee on Competition Policy of the Moscow Region, the Ministry of Economy and Finance of the Moscow Region, and the Main Control Directorate of the Moscow Region, shall approve the Regulations.

4. To the Ministry of Public Administration, Information Technologies and Communications of the Moscow Region together with the State Treasury Institution of the Moscow Region "Moscow Regional Center for Information and Communication Technologies":

before November 1, 2017, ensure the connection of state and municipal customers of the Moscow region, budgetary institutions of the Moscow region, municipal budgetary institutions, state unitary enterprises of the Moscow region, municipal unitary enterprises to the EASUZ PIK;

provide operation, as well as technical support for participants in the contract system in the field of procurement using EASUZ PIK (state and municipal customers of the Moscow region, budgetary institutions of the Moscow region, municipal budgetary institutions, state unitary enterprises of the Moscow region, municipal unitary enterprises, Committee on Competition Policy of the Moscow region , Main Control Directorate of the Moscow Region, suppliers (contractors, performers) under state and municipal contracts, civil contracts of budgetary institutions of the Moscow Region, municipal budgetary institutions, state unitary enterprises of the Moscow Region, municipal unitary enterprises concluded in accordance with the legislation on the contract system in the field of procurement of goods, works and services to meet state and municipal needs).

5. State customers of the Moscow region, budgetary institutions of the Moscow region, before October 1, 2017, appoint officials responsible for the exchange of electronic documents during the execution of contracts using the EASUZ PIK, including members of the customer’s acceptance committee, persons responsible for signing primary accounting documents upon acceptance goods supplied, services provided, work performed (its result) during the execution of the contract.

6. Recommend that state unitary enterprises of the Moscow region, municipal customers of the Moscow region, municipal budgetary institutions, municipal unitary enterprises, before October 1, 2017, appoint officials responsible for the exchange of electronic documents during the execution of contracts using the EASUZ PIK, including members of the acceptance committee, responsible persons to sign primary accounting documents upon acceptance of goods supplied, services provided, work performed (its result) during the execution of the contract.

7. Introduce into the resolution of the Government of the Moscow Region dated December 27, 2013 N 1184/57 “On the procedure for interaction in procurement for state needs of the Moscow Region and municipal needs” (as amended by resolutions of the Government of the Moscow Region dated April 2, 2014 N 217/11, dated 02/19/2015 N 62/5, dated 08/23/2016 N 601/30, dated 01/10/2017 N 4/1) (hereinafter referred to as the resolution) the following changes:

1) add paragraph 2_1 with the following content:

"2_1. The contract execution portal is a subsystem of the EASUZ and ensures the exchange of electronic documents during the execution of contracts, as well as monitoring the current fulfillment of the parties' obligations under the contract.";

2) add paragraph 6_1 with the following content:

"6_1. Establish that the Main Control Department of the Moscow Region is the coordinator of the information content of the EASUZ Contract Execution Portal subsystem (hereinafter referred to as the EASUZ PI).";

3) add paragraph 10_3 with the following content:

"10_3. State customers, budgetary institutions of the Moscow region exchange electronic documents during the execution of contracts concluded to meet the needs of the Moscow region, using the EASUZ PIK in accordance with the Regulations for the functioning and information interaction of participants of the EASUZ PIK (hereinafter referred to as the Regulations)."

4) add paragraph 13_6 with the following content:

"13_6. Recommend that state unitary enterprises of the Moscow region" municipal customers, municipal budgetary institutions, municipal unitary enterprises exchange electronic documents during the execution of contracts concluded to meet the state needs of the Moscow region or municipal needs, using the EASUZ PIK in accordance with the Regulations." .

8. Introduce the following changes to the Regulations on the procedure for interaction in procurement for state needs of the Moscow region and municipal needs, approved by the resolution:

1) clause 1.2 of section 1 "General Provisions" shall be supplemented with clause 1.2.14_3 with the following content:

"1.2.14_3. The contract execution portal is a subsystem of the Unified Automated Procurement Management System of the Moscow Region, ensuring the exchange of electronic documents during the execution of contracts, as well as monitoring the current fulfillment by the parties of obligations under the contract.";

2) section 10 “Conclusion, execution, amendment, termination of contracts” shall be supplemented with clause 10.5 as follows:

"10.5. Customers ensure the exchange of electronic documents during the execution of contracts using the EASUZ PIK in accordance with the Regulations for the functioning and information interaction of participants of the EASUZ PIK."

9. Financing of measures to create and ensure the functioning of PIK EASUZ shall be carried out from the budget of the Moscow region within the budget allocations provided for by the state program of the Moscow region “Effective Power” for 2017-2021, approved by Decree of the Government of the Moscow Region dated October 25, 2016 N 781/ 39 "On approval of the state program of the Moscow region "Effective government for 2017-2021".

10. The Main Directorate for Information Policy of the Moscow Region shall ensure the official publication of this resolution in the newspaper "Daily News. Moscow Region", "Information Bulletin of the Government of the Moscow Region", placement (publication) on the website of the Government of the Moscow Region in the Internet portal of the Government of the Moscow Region and on " Official Internet portal of legal information" (www.pravo.gov.ru).

11. This resolution comes into force the next day after its official publication, with the exception of subparagraphs 3 and 4 of paragraph 7 of this resolution.

Subparagraphs 3 and 4 of paragraph 7 of this resolution come into force on November 1, 2017.

12. The provisions of subparagraph 2 of paragraph 8 of this resolution apply to the procurement of goods, works, and services to meet state and municipal needs, starting with the procurement of goods, works, and services provided for in the procurement schedules for 2018.

13. Control over the implementation of this resolution shall be entrusted to the Vice-Governor of the Moscow Region I.N. Gabdrakhmanov.

Governor
Moscow region
A.Yu.Vorobiev

Electronic document text
prepared by Kodeks JSC and verified against:
official website of the Government
Moscow region
www.mosreg.ru, 07.20.2017

About the subsystem Contract Execution Portal of the Unified Automated Procurement Management System of the Moscow Region and amendments to the Decree of the Government of the Moscow Region dated December 27, 2013 N 1184/57 “On the procedure for interaction in procurement for state needs of the Moscow Region and municipal needs”

Document's name:	About the subsystem Contract Execution Portal of the Unified Automated Procurement Management System of the Moscow Region and amendments to the Decree of the Government of the Moscow Region dated December 27, 2013 N 1184/57 “On the procedure for interaction in procurement for state needs of the Moscow Region and municipal needs”
Document Number:	610/24
Document type:	Decree of the Government of the Moscow Region
Receiving authority:	Government of the Moscow Region
Status:	Active
Published:	Official website of the Moscow Region Government www.mosreg.ru, 07/20/2017 Daily News. Podmoskovye, N 162, 08/31/2017
Acceptance date:	July 20, 2017
Start date:	July 21, 2017

Theoretical classes

1.1. Structure Unified automated procurement management system of the EASUZ type within the framework of Law No. 44-FZ of 04/05/2013 and Government Decree of the Moscow Region No. 62/5 of 02/19/2015, as well as its role in the public procurement system of the Moscow region.

1.2. List of the main regulatory and legal framework.

1.3. Basic terms and definitions in accordance with Law No. 44-FZ of 04/05/2013, procurement among SMP, joint tenders, privileges of the penal system, privileges for organizations of the disabled, tenders per unit of production, joint tenders, procurement of 1st and 2nd levels).

1.4. The procedure for providing access to the EAIST system, obtaining a login and password; basic requirements for the data entry operator's PC workplace.

2. Settings for integration of EASUZ and the Unified Information System for posting information about placing orders zakupki.gov.ru

Practical lessons

2.1. Checking your browser settings

2.2. Creating a login and password for integration

2.3. Adding an account for integration

2.4. Adding purchasing data

3. Development of a schedule in accordance with the requirements of Law No. 44-FZ of 04/05/2013.

Theoretical classes

3.1. The procedure for drawing up procurement plans

3.2. Stage-by-stage awareness of the procurement plan

3.3. Submitting a procurement plan for approval

3.4. List of cases of making changes to the procurement plan

4. Introduction of schedules in the EASUZ system

Practical lessons

4.1. Entering information about procedures from the annual schedule in the “Planning” subsystem;

4.2. Search for created procedures in the "Planning" subsystem;

4.3. Confirmation of the readiness of the generated plans and schedules.

4.4. Formation of a paper version of schedules.

5. Working with the “Electronic store” subsystem

Practical lessons

5.1 Checking your browser settings.

5.2. Creating a procedure.

5.3. Sending the procedure to the Electronic Store.

5.4. Sending changes to the Electronic Store.

5.5. Deactivation (deletion) of the need for the Electronic Store.

5.6. View information on needs and proposals from suppliers.

5.7. Contract concluded in the Electronic Store.

5.8. Contract concluded outside the Electronic Store

5.9. Contract concluded with an individual

6. Filling out forms in the tender register in the EASUZ (divided into 1st or 2nd level)

Practical lessons

6.1 Checking browser settings.

6.2. Creating a procedure.

6.3. Sending a procedure in the bidding subsystem.

6.4. Sending information from the EASUZ to the CAB.

6.5. Sending changes to the trading subsystem.

7. Filling out the forms of the “Contract” subsystem in the EASUZ

Practical lessons

7.1 Checking your browser settings.

7.2. Creating a contract.

7.3. Sending information on the contract from the EASUZ to the UIS.

7.4. Execution of the contract.

7.5. Submitting contract changes.

7.6. Termination of the contract unilaterally and by agreement of the parties.

7.7. Information in the Register of Contracts

8. PIK EASUZ

8.1. General overview of the PIK EASUZ system. Interaction of PIK EASUZ with EASUZ, Fintender and EIS.

8.2. Registration of Contract Cards.

8.3. Formation of contractual obligations.

8.4. Registration of fulfillment of obligations under the contract.

8.5. Exchange of documents with the Fintender system.

8.6. Registration of the Additional Agreement under the contract.

8.7. Completion of the contract.

8.8. Working with the TPIC EASUZ service

8.9. Practice of solving technical problems in the operation of the EASUZ PIK system.

9. Necessary reports in accordance with the requirements of Law No. 44-FZ of 04/05/2013.

Theoretical classes

9.1. Features of the contract performance report

9.2. Features of the report on procurement among SMEs

Schedule

Hours	12	12	12
Form of study	full-time	full-time	full-time
date	27.05.2019	08.07.2019	13.08.2019
Time	09.30-12.30	09.30-12.30	09.30-12.30
Days	Intensive	Intensive	Intensive
Price	13800 rub.	13800 rub.	13800 rub.